Dear Richmondshire District Council,
Please could you provide the following information with regards to your current printing expenditure :

1. Current printing and photocopier contract details?
a. Photocopiers/MFD?s
b. Printers
c. Print room / reprographics

2. Companies awarded?
a. Photocopiers/MFDs
b. Printers
c. Print room / reprographics

3. Length of contract/s and end dates?
a. Photocopiers/MFDs
b. Printers
c. Print room / reprographics

4. Number of devices?
a. Photocopiers/MFDs
b. Printers
c. Print room / reprographics

5. Annual print/copy volume
a. Photocopiers/MFDs
b. Printers
c. Print room / reprographics

6. Annual spend?
a. Photocopiers/MFDs
b. Printers
c. Print room / reprographics

7. Details on how these were procured. i.e. By Framework
a. Procurement method
b. If Framework, please state which one

8. Do you have any print management software? If so, which
software?

9. Do they supply you with any scanning software (additional to the
software native to the device)?

10. What Document Management solution/s do you currently use within
your organization?

11. What PDF software do you pay for? And how many licenses do you
pay for (an average per annum would be a good number here please)?

Yours faithfully,

Mr Ross Ellis

Richmondshire District Council

Dear Sir/Madam

Freedom of Information Act 2000 - Information request 166170

I acknowledge your request for information received on 14/Feb/2020. Your
reference number is 166170.

Your request is being considered and you will receive the information
requested within the statutory timescale of 20 working days as defined by
the Freedom of Information Act 2000, subject to the information not being
exempt or containing a reference to a third party. If you require the
information in alternative formats, e.g. a different language, audio
format, or in large print, please let me know.

For your information, the Act defines a number of exemptions which may
prevent release of the information you have requested. There will be an
assessment and if any of the exemption categories apply then the
information will not be released. You will be informed if this is the
case, including your rights of appeal.

If the information you request contains reference to a third party then
they may be consulted prior to a decision being taken on whether or not to
release the information to you. You will be informed if this is the case.

If you have any queries or concerns, please contact
[1][email address]

Further information is also available from the Information Commissioner at
[2]ico.org.uk

Yours sincerely

Senior Information Manager

References

Visible links
1. mailto:[email address]
2. https://ico.org.uk/

Richmondshire District Council

Dear Sir/Madam

Freedom of Information Act 2000 - Information request 166170

Your request for information has now been considered and the information
requested is below.

Information disclosed:

Request:

1. Current printing and photocopier contract details?
a. Photocopiers/MFD?s
b. Printers
c. Print room / reprographics

2. Companies awarded?
a. Photocopiers/MFDs
b. Printers
c. Print room / reprographics

3. Length of contract/s and end dates?
a. Photocopiers/MFDs
b. Printers
c. Print room / reprographics

4. Number of devices?
a. Photocopiers/MFDs
b. Printers
c. Print room / reprographics

5. Annual print/copy volume
a. Photocopiers/MFDs
b. Printers
c. Print room / reprographics

6. Annual spend?
a. Photocopiers/MFDs
b. Printers
c. Print room / reprographics

7. Details on how these were procured. i.e. By Framework
a. Procurement method
b. If Framework, please state which one

8. Do you have any print management software? If so, which
software?

9. Do they supply you with any scanning software (additional to the
software native to the device)?

10. What Document Management solution/s do you currently use within
your organization?

11. What PDF software do you pay for? And how many licenses do you
pay for (an average per annum would be a good number here please)?

Response:

1.
a) 5 Year lease including support, consumables and print costs
b) None
c) Outsourced to North Yorkshire County Council

2.
a)United Carlton
b) None, devices purchased as required
c) North Yorkshire County Council

3.
a) 1/10/2023
b) None
c) N/A - outsourced

4.
a) 6
b) 15
c) N/A - outsourced

5.
a) 1,093,435 Pages
b) 19,823 Pages
c) Figures not available - outsourced

6.
a) £10k per annum including rental and click charges
b) Approx £500
c) £15,000

7.
a) Invitation to tender

8.
Papercut

9.
No

10.
Civica DMS

11.
Adobe Cloud x 2

If you are dissatisfied with this response, and believe Richmondshire
District Council has not complied with legislation, please ask for an
internal review. Please quote reference number 166170.

You may apply directly to the Information Commissioner for a decision at
[1]ico.org.uk. Generally, the ICO cannot make a decision unless you have
exhausted the council’s complaints procedure.

The information provided in response to your request is copyright
Richmondshire District Council unless otherwise endorsed. Granting access
to this information under the Freedom of Information Act does not permit
you to re-use the information for commercial purposes, or to photocopy or
reproduce the information in any form.

If you wish to re-use the information, you need to apply for a licence by
contacting [2][email address]. You may be
required to pay a fee or comply with conditions for permitted re-use.

Yours sincerely

Senior Information Manager

References

Visible links
1. https://ico.org.uk/
2. mailto:[email address]