Dear Exeter City Council,

Please could you provide the following information with regards to your current printing expenditure :

1. Current printing and photocopier contract details?
a. Photocopiers/MFD?s
b. Printers
c. Print room / reprographics

2. Companies awarded?
a. Photocopiers/MFDs
b. Printers
c. Print room / reprographics

3. Length of contract/s and end dates?
a. Photocopiers/MFDs
b. Printers
c. Print room / reprographics

4. Number of devices?
a. Photocopiers/MFDs
b. Printers
c. Print room / reprographics

5. Annual print/copy volume
a. Photocopiers/MFDs
b. Printers
c. Print room / reprographics

6. Annual spend?
a. Photocopiers/MFDs
b. Printers
c. Print room / reprographics

7. Details on how these were procured. i.e. By Framework
a. Procurement method
b. If Framework, please state which one

8. Do you have any print management software? If so, which
software?

9. Do they supply you with any scanning software (additional to the
software native to the device)?

10. What Document Management solution/s do you currently use within
your organization?

11. What PDF software do you pay for? And how many licenses do you
pay for (an average per annum would be a good number here please)?

Yours faithfully,

Mr Ross Ellis

Freedom Of Information, Exeter City Council

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Carrie-Anne Bainbridge, Exeter City Council

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under the Freedom of Information Act 2000. 

 

Please see below the information you have requested.

                                                                                                                                        

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Kind regards

Carrie

 

Carrie-Anne Bainbridge

Policy Officer

Executive
Support                                                              

Exeter City Council

 

01392 265875

 

From: Mr R Ell [[3]mailto:[FOI #643740 email]]
Sent: 06 February 2020 14:36
To: Freedom Of Information <[4][Exeter City Council request email]>
Subject: Freedom of Information request - Managed Print Services

 

Dear Exeter City Council,

Please could you provide the following information with regards to your
current printing expenditure :

1. Current printing and photocopier contract details?  Single contract
covers all
a. Photocopiers/MFD?s
b. Printers
c. Print room / reprographics

2. Companies awarded? Ricoh
a. Photocopiers/MFDs
b. Printers
c. Print room / reprographics

3. Length of contract/s and end dates? 4years +1 year.  Expires 30 June
2021
a. Photocopiers/MFDs
b. Printers
c. Print room / reprographics

4. Number of devices? 54 total
a. Photocopiers/MFDs 42
b. Printers 10
c. Print room / reprographics 2 print room

5. Annual print/copy volume
a. Photocopiers/MFDs 2.5 million, includes printers
b. Printers
c. Print room / reprographics 0.6 million

6. Annual spend?
a. Photocopiers/MFDs - £30k including printers
b. Printers
c. Print room / reprographics – Print room £11k

7. Details on how these were procured. i.e. By Framework
a. Procurement method  - Framework
b. If Framework, please state which one RM3781 further competition

8. Do you have any print management software? If so, which
software? Ricoh’s TotalFlow for Print rooms and Equitrac for FollowMe

9. Do they supply you with any scanning software (additional to the
software native to the device)? Equitrac has ‘Scan to Me’ function

10. What Document Management solution/s do you currently use within
your organization?  OpenText, Idox DMS

11. What PDF software do you pay for? And how many licenses do you
pay for (an average per annum would be a good number here please)? 
NitroPro – 120 Licenses, ~£4k/ year (Shared across all Strata Partners
(https://strata.solutions/))

Yours faithfully,

Mr Ross Ellis

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