local Depot Safety Audits

Roedd y cais yn rhannol lwyddiannus.

Dear Northumberland County Council,

Please can you provide me with a copy of all Depot Audits (including Compliance audit reports and Health & Safety audit reports) that were carried out during the past 5 years.

All Depots in the Northumberland area excluding what has already been provided which was Bearl, Hexham and Prudhoe.

Yours faithfully,

Matt Beattie

Northumberland County Council

1 Atodiad

Our Ref: 10187  

Dear Mr Beattie,

INFORMATION REQUEST

Thank you for your request for information which will be dealt with under
the terms of the Freedom of Information Act 2000.

In some circumstances a fee may be payable and if that is the case, we
will let you know the likely charges before proceeding.

If you have any queries about this matter please contact us. Please
remember to quote the reference number above in any future communications.

Please note, that due to the recent outbreak of Covid-19, there may be a
delay in responding to your request. We appreciate your patience at this
busy period.

Kind regards,
 
Catherine

Information Governance Office
Northumberland County Council
County Hall
Morpeth
Northumberland
NE61 2EF

Tel: 0345 600 6400
Email: [Northumberland County Council request email]
Web: http://www.northumberland.gov.uk

Northumberland County Council

1 Atodiad

Our Ref: 10187   

Dear Enquirer,

FREEDOM OF INFORMATION REQUEST

I refer to your Freedom of Information request in relation to Depot
Audits.

Right of Access

Section 1(1) of the Act provides any person making a request for
information to a public authority is entitled.

(a) to be informed in writing by the public authority whether it holds
information of the description specified in the request (which Section
1(6) of the Act designates as the "duty to confirm or deny"), and

(b) if that is the case, to have that information communicated to him.

The right is to obtain access to the information itself and not to the
document or record which contains it.

The Act creates a general right of access to information held by public
authorities subject to various exemptions.

Please can you provide me with a copy of all Depot Audits (including
Compliance audit reports and Health & Safety audit reports) that were
carried out during the past 5 years.

Duty to confirm or deny

The public interest test requires Northumberland County Council to confirm
that we hold certain information relating to Depot Audits.

Exemptions

The Freedom of Information Act sets out various exemptions to the right of
access.

In the present case the County Council takes the view that the information
relating to your request is exempt under the following provisions.

• Section 12(1) Exemption where cost of compliance exceeds appropriate
limit

Section 1(1) does not oblige a public authority to comply with a request
for information if the authority estimates that the cost of complying with
the request would exceed the appropriate limit.

The time and cost involved in extracting the requested information would
exceed our statutory obligation to comply with the request; e.g. 2.5 days
and/or £450. It will take us approximately 1 hour per report to pull
together the information and apply the relevant exemptions prior to
releasing the reports. As it stands your request is for 144 reports, which
tallies up to approximately 144 hours to provide a full response.

Notice of Refusal

Please treat this letter as a Notice of Refusal as regards the information
covered by the Section 12(1) Exemption.

Advice and Assistance

The County Council recognises its statutory duty to provide advice and
assistance under Section 16 of the Act. Subject to the provisions of the
Freedom of Information Act, the Council is seeking to be transparent and
open in its response.

 

If you would like to reduce the scope of your request to 1 year worth of
Depot Inspection and Health and Safety Reports, we would be able to
provide these to you within the appropriate limit of this legislation. 

Complaints

If you are unhappy with the way your request for information has been
handled, you can request an internal review by writing within 2 months
from the date of this response to the Information Governance Office:

Information Governance Office, Northumberland County Council, County Hall,
Morpeth, NE61 2EF
Email: [1][Northumberland County Council request email]

Information Commissioner

If you remain dissatisfied with the handling of your request, you have a
right by Section 50 of the Act to apply to the Information Commissioner
for a decision as to whether your request has been dealt with in
accordance with the requirements of the Act at:

The Information Commissioner's Office, Wycliffe House, Water Lane,
Wilmslow, Cheshire, SK9 5AF
Tel: 0303 123 1113, Email: [2][email address]

There is no charge for making an appeal.

Yours faithfully,

FOI Coordinator - Local Services
Information Governance Office
Northumberland County Council
County Hall
Morpeth
Northumberland
NE61 2EF

Tel: 0345 600 6400
Email: [3][Northumberland County Council request email]
Web: [4]http://www.northumberland.gov.uk

References

Visible links
1. mailto:[Northumberland County Council request email]
2. mailto:[email address]
3. mailto:[Northumberland County Council request email]
4. http://track.vuelio.uk.com/z.z?l=aHR0cHM...

Dear Northumberland County Council,

1 year of reports for all depots will be satisfactory so please proceed. Thanks very much.

Yours faithfully,

Matt Beattie

Northumberland County Council

1 Atodiad

Our Ref: 10358  

Dear Mr Beattie,

INFORMATION REQUEST

Thank you for your request for information which will be dealt with under
the terms of the Freedom of Information Act 2000.

In some circumstances a fee may be payable and if that is the case, we
will let you know the likely charges before proceeding.

If you have any queries about this matter please contact us. Please
remember to quote the reference number above in any future communications.

Kind regards,
 
Julia

Information Governance Office
Northumberland County Council
County Hall
Morpeth
Northumberland
NE61 2EF

Tel: 0345 600 6400
Email: [Northumberland County Council request email]
Web: http://www.northumberland.gov.uk

Dear Northumberland County Council,

Is this information not due now? Can you advise how much longer it will be. Thanks.

Yours faithfully,

Matt Beattie

FOI Mailbox,

Thank you for your email. 

We aim to respond to general enquires within two working days. 

If you have submitted a Freedom of Information request, this will be
logged, and you will receive an acknowledgment email including a reference
number shortly. 

Thanks 

 
Save Time Do It Online!
We have made a few key improvements to our site to make our services easy
to access. Now you can do everything from paying your council tax, to
reporting a faulty street light online. Go to: www.northumberland.gov.uk
and click 'pay, apply or report' to access the relevant forms.
This email is intended solely for the individual or individuals to whom it
is addressed, and may contain confidential and/or privileged material. If
you are not the intended recipient you are notified that disclosing,
copying, distributing or taking any action in reliance on the contents of
this email is prohibited. If you receive this email in error, please
contact the sender and delete the email from any computer. All email
communication may be subject to recording and/or monitoring in accordance
with internal policy and relevant legislation.

[1]Northumberland County Council Stay Home

References

Visible links

FOI Mailbox,

Dear Mr Beattie,
Please find below the response sent on the 26^th January 2022.
Please accept our apologies if the response wasn't delivered.
kind regards
Julia

 

 

Our Ref: 10187    

Dear Enquirer, 

FREEDOM OF INFORMATION REQUEST

I refer to your Freedom of Information request in relation to Depot
Audits. 

Right of Access

Section 1(1) of the Act provides any person making a request for
information to a public authority is entitled.

(a) to be informed in writing by the public authority whether it holds
information of the description specified in the request (which Section
1(6) of the Act designates as the "duty to confirm or deny"), and

(b) if that is the case, to have that information communicated to him.

The right is to obtain access to the information itself and not to the
document or record which contains it.

The Act creates a general right of access to information held by public
authorities subject to various exemptions.

Please can you provide me with a copy of all Depot Audits (including
Compliance audit reports and Health & Safety audit reports) that were
carried out during the past 5 years.

Duty to confirm or deny

The public interest test requires Northumberland County Council to confirm
that we hold certain information relating to Depot Audits.

Exemptions

The Freedom of Information Act sets out various exemptions to the right of
access.

In the present case the County Council takes the view that the information
relating to your request is exempt under the following provisions.

• Section 12(1) Exemption where cost of compliance exceeds appropriate
limit

Section 1(1) does not oblige a public authority to comply with a request
for information if the authority estimates that the cost of complying with
the request would exceed the appropriate limit.

The time and cost involved in extracting the requested information would
exceed our statutory obligation to comply with the request; e.g. 2.5 days
and/or £450. It will take us approximately 1 hour per report to pull
together the information and apply the relevant exemptions prior to
releasing the reports. As it stands your request is for 144 reports, which
tallies up to approximately 144 hours to provide a full response.

Notice of Refusal

Please treat this letter as a Notice of Refusal as regards the information
covered by the Section 12(1) Exemption.

Advice and Assistance

 

The County Council recognises its statutory duty to provide advice and
assistance under Section 16 of the Act. Subject to the provisions of the
Freedom of Information Act, the Council is seeking to be transparent and
open in its response. 

  

If you would like to reduce the scope of your request to 1 year worth of
Depot Inspection and Health and Safety Reports, we would be able to
provide these to you within the appropriate limit of this legislation. 

Complaints

If you are unhappy with the way your request for information has been
handled, you can request an internal review by writing within 2 months
from the date of this response to the Information Governance Office:

Information Governance Office, Northumberland County Council, County Hall,
Morpeth, NE61 2EF
Email: [1][Northumberland County Council request email]

Information Commissioner

If you remain dissatisfied with the handling of your request, you have a
right by Section 50 of the Act to apply to the Information Commissioner
for a decision as to whether your request has been dealt with in
accordance with the requirements of the Act at:

The Information Commissioner's Office, Wycliffe House, Water Lane,
Wilmslow, Cheshire, SK9 5AF
Tel: 0303 123 1113, Email: [2][email address]

There is no charge for making an appeal.

Yours faithfully,

FOI Coordinator - Local Services
Information Governance Office
Northumberland County Council
County Hall
Morpeth
Northumberland
NE61 2EF

Tel: 0345 600 6400
Email: [3][Northumberland County Council request email]
Web: [4]http://www.northumberland.gov.uk 

Information Governance Office

(t)  0345 600 6400

(e) [email address]

--------------------------------------------------------------------------

From: Matt Beattie <[FOI #818472 email]>
Sent: 01 March 2022 20:06
To: FOI Mailbox <[Northumberland County Council request email]>
Subject: Internal review of Freedom of Information request - local Depot
Safety Audits
 
CAUTION: This email originated from outside of the organisation. Do not
click links or open attachments unless you recognise the sender and know
the content is safe.

Dear Northumberland County Council,

Is this information not due now? Can you advise how much longer it will
be. Thanks.

Yours faithfully,

Matt Beattie

-------------------------------------------------------------------
Please use this email address for all replies to this request:
[FOI #818472 email]

Disclaimer: This message and any reply that you make will be published on
the internet. Our privacy and copyright policies:
[5]https://gbr01.safelinks.protection.outlo...

For more detailed guidance on safely disclosing information, read the
latest advice from the ICO:
[6]https://gbr01.safelinks.protection.outlo...

Please note that in some cases publication of requests and responses will
be delayed.

If you find this service useful as an FOI officer, please ask your web
manager to link to us from your organisation's FOI page.

dangos adrannau a ddyfynnir

Dear FOI Mailbox,

I had replied just after that response to say I was happy with the reduced offering you proposed and was happy for you to proceed. Is this not the case anymore?

Yours sincerely,

Matt Beattie

FOI Mailbox,

Dear Mr Beattie,
Please accept our apologies, the original email you sent asking for the
reduced information was missed.
 We have now forwarded your request for 1 year's information to Highways
and have asked them to confirm with you as soon as possible if they are
able to provide this information.

kind regards

Julia

Information Governance Office

(t)  0345 600 6400

(e) [email address]

--------------------------------------------------------------------------

From: Matt Beattie <[FOI #818472 email]>
Sent: 02 March 2022 17:51
To: FOI Mailbox <[email address]>
Subject: Re: Internal review of Freedom of Information request - local
Depot Safety Audits
 
CAUTION: This email originated from outside of the organisation. Do not
click links or open attachments unless you recognise the sender and know
the content is safe.

Dear FOI Mailbox,

I had replied just after that response to say I was happy with the reduced
offering you proposed and was happy for you to proceed. Is this not the
case anymore?

Yours sincerely,

Matt Beattie

dangos adrannau a ddyfynnir

Dear FOI Mailbox/Julia,

Did you get any feedback on when this may be? Thanks.

Yours sincerely,

Matt Beattie

FOI Mailbox,

Dear Mr Beattie,
Please accept our apologies, we have forwarded your email to the area
dealing with your request and have asked them to contact you with an
update on when you can expect to receive the response to 10358.
kind regards
Julia

Information Governance Office

(t)  0345 600 6400

(e) [email address]

--------------------------------------------------------------------------

From: Matt Beattie <[FOI #818472 email]>
Sent: 28 March 2022 19:09
To: FOI Mailbox <[email address]>
Subject: Re: Internal review of Freedom of Information request - local
Depot Safety Audits
 
CAUTION: This email originated from outside of the organisation. Do not
click links or open attachments unless you recognise the sender and know
the content is safe.

Dear FOI Mailbox/Julia,

Did you get any feedback on when this may be? Thanks.

Yours sincerely,

Matt Beattie

dangos adrannau a ddyfynnir

Dear FOI Mailbox,

Thanks for the update Julia, I am still yet to hear back from anyone RE an update.

Yours sincerely,

Matt Beattie

FOI Mailbox,

Dear Mr Beattie,
Please accept our apologies.  We have emailed the area dealing with your
request to remind them that they need to contact you with the response or
an update on when you can expect to receive the response.

kind regards

Julia

Information Governance Office

(t)  0345 600 6400

(e) [email address]

══════════════════════════════════════════════════════════════════════════

From: Matt Beattie <[FOI #818472 email]>
Sent: 05 April 2022 18:42
To: FOI Mailbox <[email address]>
Subject: Re: 10358 - Local Depot Safety Audits
 
CAUTION: This email originated from outside of the organisation. Do not
click links or open attachments unless you recognise the sender and know
the content is safe.

Dear FOI Mailbox,

Thanks for the update Julia, I am still yet to hear back from anyone RE an
update.

Yours sincerely,

Matt Beattie

dangos adrannau a ddyfynnir

Dear Northumberland County Council,

Please pass this on to the person who conducts Freedom of Information reviews.

I am writing to request an internal review of Northumberland County Council's handling of my FOI request 'local Depot Safety Audits'.

I have been advised multiple times someone would be in touch regarding an update on my FOI response. This has not happened and my response is now well overdue.

A full history of my FOI request and all correspondence is available on the Internet at this address: https://www.whatdotheyknow.com/request/l...

Yours faithfully,

Matt Beattie

FOI Mailbox,

Thank you for your email. 

We aim to respond to general enquires within two working days. 

If you have submitted a Freedom of Information request, this will be
logged, and you will receive an acknowledgment email including a reference
number shortly. 

Thanks 

 
Save Time Do It Online!
We have made a few key improvements to our site to make our services easy
to access. Now you can do everything from paying your council tax, to
reporting a faulty street light online. Go to: www.northumberland.gov.uk
and click 'pay, apply or report' to access the relevant forms.
This email is intended solely for the individual or individuals to whom it
is addressed, and may contain confidential and/or privileged material. If
you are not the intended recipient you are notified that disclosing,
copying, distributing or taking any action in reliance on the contents of
this email is prohibited. If you receive this email in error, please
contact the sender and delete the email from any computer. All email
communication may be subject to recording and/or monitoring in accordance
with internal policy and relevant legislation.

[1]Northumberland County Council Stay Home

References

Visible links

FOI Mailbox,

Dear Mr Beattie,
Please accept our apologies for the delay in responding to your request.
Unfortunately, an Internal Review can only be completed when a request has
been responded to. We have spoken to the service area who are working on
your request, and they have confirmed that the information has been
gathered and is now going through the approval process. They have stated
that you will have this information next week.
Once again, please accept our apologies for this delay and any
inconvenience this may have caused.
Kind regards,
Catherine

Information Governance Office

(t)  0345 600 6400

(e) [email address]

══════════════════════════════════════════════════════════════════════════

From: Matt Beattie <[FOI #818472 email]>
Sent: 21 April 2022 17:55
To: FOI Mailbox <[Northumberland County Council request email]>
Subject: Internal review of Freedom of Information request - local Depot
Safety Audits
 
CAUTION: This email originated from outside of the organisation. Do not
click links or open attachments unless you recognise the sender and know
the content is safe.

Dear Northumberland County Council,

Please pass this on to the person who conducts Freedom of Information
reviews.

I am writing to request an internal review of Northumberland County
Council's handling of my FOI request 'local Depot Safety Audits'.

I have been advised multiple times someone would be in touch regarding an
update on my FOI response. This has not happened and my response is now
well overdue.

A full history of my FOI request and all correspondence is available on
the Internet at this address:
[1]https://gbr01.safelinks.protection.outlo...

Yours faithfully,

Matt Beattie

-------------------------------------------------------------------
Please use this email address for all replies to this request:
[FOI #818472 email]

Disclaimer: This message and any reply that you make will be published on
the internet. Our privacy and copyright policies:
[2]https://gbr01.safelinks.protection.outlo...

For more detailed guidance on safely disclosing information, read the
latest advice from the ICO:
[3]https://gbr01.safelinks.protection.outlo...
[4]https://gbr01.safelinks.protection.outlo...

Please note that in some cases publication of requests and responses will
be delayed.

If you find this service useful as an FOI officer, please ask your web
manager to link to us from your organisation's FOI page.

dangos adrannau a ddyfynnir

Northumberland County Council

1 Atodiad

Our Ref: 10358   

 

Dear Enquirer,

FREEDOM OF INFORMATION REQUEST

I refer to your for Freedom of Information FOI 10358 request for details
of Depot Inspection and Health and Safety Reports. 

Right of Access

Section 1(1) of the Act provides any person making a request for
information to a public authority is entitled.

(a) to be informed in writing by the public authority whether it holds
information of the description specified in the request (which Section
1(6) of the Act designates as the "duty to confirm or deny"), and

(b) if that is the case, to have that information communicated to him.

The right is to obtain access to the information itself and not to the
document or record which contains it.

The Act creates a general right of access to information held by public
authorities subject to various exemptions.

Duty to confirm or deny

Northumberland County Council confirms it holds the information you have
requested. Please note the attachments will be sent to you in another
email as the attachments are too large to send to you this way. 

Exemptions

The Freedom of Information Act sets out various exemptions to the right of
access.

 

The redactions of the attached Depot Inspection and Health and Safety
Reports have been applied under:

 

FOIA Section 40(2) Personal information of a Third Party – which we have
followed to remove third party personal data from the Depot Inspection
Report.

 

FOIA Section 31(1)(a) Prevention and Detection of Crime – which we have
followed to remove information that could impact on the prevention and
detection of crime.

 

Public Interest Test and Considerations   

 

Section 31 (1)(a) is a qualified exemption which means that the
information falling within the exemption still has to be released unless
the public interest in disclosure is outweighed by the public interest in
maintaining the exemption. 

    

The reasons why the public interest favors providing the information  

   

·         Withholding the information could be perceived as the Council
having something to hide from the public.     

·         It is in the public interest to be open and transparent about
depot inspections and, health and safety compliance.     

·         It is also in the public interest to provide transparency
regarding the records we hold in respect of the depot inspections. 

   

The reason why the public interest favors withholding the information 

     

·         The release of this information will be prejudicing the ability
the Council has in ensuring we are able to deter crime, which would not be
in the public interest.    

·         There is a public interest in protecting the commercial
interests of the Council ensuring crime prevention where possible is
applied. 

·         Disclosure of the requested information could prejudice the
Council’s future negotiation capabilities and reduce confidence third
parties have with the Council

  
Conclusion 

 

The public interest in withholding the requested information outweighs the
public interest in disclosure of the requested information and in
particular we consider that the public interest in maintaining the Section
31(1)(a) exemption for redactions outweighs the public interest in
disclosing the information in full. 

 

Notice of Refusal

Please treat this letter as a Notice of Refusal as regards the information
covered by the Section 40(2) and Section 31(1)(a) Exemptions.

Advice and Assistance

The County Council recognises its statutory duty to provide advice and
assistance under Section 16 of the Act.

Subject to the provisions of the Freedom of Information Act, the Council
is seeking to be transparent and open in its response.

Complaints

If you are unhappy with the way your request for information has been
handled, you can request an internal review by writing within 2 months
from the date of this response to the Information Governance Office:

Information Governance Office, Northumberland County Council, County Hall,
Morpeth, NE61 2EF
Email: [1][Northumberland County Council request email]

Information Commissioner

If you remain dissatisfied with the handling of your request or complaint,
you have a right by Section 50 of the Act to apply to the Information
Commissioner for a decision as to whether your request has been dealt with
in accordance with the requirements of the Act at:

The Information Commissioner's Office, Wycliffe House, Water Lane,
Wilmslow, Cheshire, SK9 5AF
Tel: 0303 123 1113, Email: [2][email address]

There is no charge for making an appeal.

Yours faithfully,

FOI Coordinator - Local Services
Information Governance Office
Northumberland County Council
County Hall
Morpeth
Northumberland
NE61 2EF

Tel: 0345 600 6400
Email: [3][Northumberland County Council request email]
Web: [4]https://www.northumberland.gov.uk

References

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1. mailto:[Northumberland County Council request email]
2. mailto:[email address]
3. mailto:[Northumberland County Council request email]
4. Original URL: https://www.northumberland.gov.uk/. Click or tap if you trust this link.
https://track.vuelio.uk.com/z.z?l=aHR0cH...

Beth Douglas, Northumberland County Council

Beth Douglas has shared a OneDrive for Business file with you. To view it,
click the link below.
[1][IMG] [2]FOI 10358(2).zip

Dear Enquirer, 
As per my other email. Please find the attached documents to go with the
response of your FOI request under ref: 10358. 
Kind Regards, 
Beth Douglas
--
Beth Douglas 
Business Improvement Assistant 
Local Services
Northumberland County Council
County Hall
Morpeth
Northumberland
NE61 2EF
Telephone: 01670 620333
Moblie: 07929746578
Email: [3][email address]
Web: [4]www.northumberland.gov.uk
PLEASE NOTE- I am currently working remotely and available for meetings
via telephone or virtually. My mobile number is the best way to contact
me. Please note voicemail left via the landline number is not currently
accessible, please try again if your call is not returned or send an email
and I will contact you. Post may also be delayed in reaching me at this
time.
 
Save Time Do It Online!
We have made a few key improvements to our site to make our services easy
to access. Now you can do everything from paying your council tax, to
reporting a faulty street light online. Go to: www.northumberland.gov.uk
and click 'pay, apply or report' to access the relevant forms.
This email is intended solely for the individual or individuals to whom it
is addressed, and may contain confidential and/or privileged material. If
you are not the intended recipient you are notified that disclosing,
copying, distributing or taking any action in reliance on the contents of
this email is prohibited. If you receive this email in error, please
contact the sender and delete the email from any computer. All email
communication may be subject to recording and/or monitoring in accordance
with internal policy and relevant legislation.

[5]Northumberland County Council Stay Home

References

Visible links
1. https://northumberland365-my.sharepoint....
2. https://northumberland365-my.sharepoint....
3. mailto:[email address]
4. http://www.northumberland.gov.uk/

Beth Douglas, Northumberland County Council

To view FOI 10358(2).zip, [1]sign in or create an account.
 
Save Time Do It Online!
We have made a few key improvements to our site to make our services easy
to access. Now you can do everything from paying your council tax, to
reporting a faulty street light online. Go to: www.northumberland.gov.uk
and click 'pay, apply or report' to access the relevant forms.
This email is intended solely for the individual or individuals to whom it
is addressed, and may contain confidential and/or privileged material. If
you are not the intended recipient you are notified that disclosing,
copying, distributing or taking any action in reliance on the contents of
this email is prohibited. If you receive this email in error, please
contact the sender and delete the email from any computer. All email
communication may be subject to recording and/or monitoring in accordance
with internal policy and relevant legislation.

[2]Northumberland County Council Stay Home

References

Visible links
1. https://northumberland365-my.sharepoint....

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