Lloyd George Digitisation

The request was successful.

Dear NHS Mid Essex Clinical Commissioning Group,

1: Has the CCG deployed a cross-practice approach to the digitisation (scanning) of Lloyd George (LG) patient records?
a: If so, who is the supplier the CCG has contracted with?
b: When was the contract awarded and for how long?
c: How may patient files are in scope for the digitisation project?
d: If not outsourced, is the digitisation managed internally by CCG/practice staff?

2: If the CCG has not yet started to digitise Lloyd George records across its GP estate, does the CCG know roughly how many Lloyd George records exist in a physical form?
3: Are these physical LG files stored within the respective practice?

4: Are any physical LG files stored with a third-party storage company, off-site?
a: if so, roughly how many (files or boxes is fine)?
b: What is the annual cost to the CCG for the storage of physical patient files within third party storage companies?

5: Is there a uniformed Electronic Document Management system deployed across all practice surgeries?
a: if so, which EDM system has been deployed?
b: when was the contract awarded and how long for?
c: if not, which individual systems are currently being used across the estate?

6: Who within the CCG is responsible for the digitisation of Lloyd George records across the CCG estate, in-line with the NHS England timelines?
a: Please provide name, job title and email address

7: Please also provide the details for:
A: Chief Financial Officer (or equivalent)
B: Chief Information Officer (or equivalent)
C: Chief Clinical Information Officer (or equivalent)
D: Chief Executive Officer (or equivalent)

Yours faithfully,

Daniel Stonard

FOI, Essexccgs (NHS BASILDON AND BRENTWOOD CCG), NHS Mid Essex Clinical Commissioning Group

1 Attachment

FOI Request: Digitisation of Lloyd George (LG) Patient Records
Our Reference Number: 2122032

 

Dear Mr Stonard,

 

I am writing to acknowledge receipt of your request under the Freedom of
Information Act 2000 to NHS Mid Essex CCG and NHS Southend CCG, on 27^th
April 2021. The information is currently being collated and a response
will be sent to you no later than 20 working days. The deadline is
calculated to be 25^th May 2021.

 

Please be aware, due current pressures within the local NHS system there
may be a delay to the response to your request. The CCG will endeavour to
respond at the earliest opportunity, however this may not be within the
timescales required by the Freedom of Information Act.

 

If you have any queries regarding your request, please do not hesitate to
contact the FOI team on this email address.

 

Regards,

 

Jimmy Allimadi

Freedom of Information Admin

Email: [1][email address]

Phoenix Court | Christopher Martin Road | Basildon | SS14 3HG

NHS Basildon and Brentwood Clinical Commissioning Group

 

Working on behalf of NHS Basildon & Brentwood CCG, NHS Castle Point &
Rochford CCG, NHS Mid Essex CCG, NHS Southend CCG, NHS Thurrock CCG and
NHS West Essex CCG.

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FOI, Essexccgs (NHS BASILDON AND BRENTWOOD CCG), NHS Mid Essex Clinical Commissioning Group

2 Attachments

FOI Request: Digitisation of Lloyd George (LG) Patient Records
Our Reference Number: 2122032

 

Dear Mr Stonard,

 

Further to your request under the Freedom Of Information Act, received on
27^th April 2021, please find NHS Castle Point & Rochford CCG, NHS Mid
Essex CCG and NHS Southend CCG’s response attached.

 

If you are dissatisfied with the response you have received, you have the
right to request a review of our decision or make a complaint about how
your request has been handled. Your request should be made within 40
working days of receipt of this letter, and we will reply within 20
working days of receipt. Any such request received after 40 working days
will only be considered at the discretion of the organisation.

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dissatisfied with this, you then have the right to make a formal complaint
to the Information Commissioner who can be contacted at:

Information Commissioners Office, Wycliffe House, Water Lane, Wilmslow,
Cheshire SK9 5AF.

Further information on your rights under FOI is available here:
[1]www.ico.gov.uk

 

To comply with The Re-use of Public Sector Information Regulations 2005,
this information is provided to you under the Open Government Licence.
Information on the OGL, together with conditions of use and exemptions,
can be found here:
[2]www.nationalarchives.gov.uk/doc/open-government-licence/

 

Should you require any further information, please do not hesitate to
contact the FOI team on this email address.

 

Regards,

 

Jimmy Allimadi

Freedom of Information Admin

Email: [3][email address]

Phoenix Court | Christopher Martin Road | Basildon | SS14 3HG

NHS Basildon and Brentwood Clinical Commissioning Group

 

Working on behalf of NHS Basildon & Brentwood CCG, NHS Castle Point &
Rochford CCG, NHS Mid Essex CCG, NHS Southend CCG, NHS Thurrock CCG and
NHS West Essex CCG.

[4]BB IAPT email sig

 

Confidentiality Notice:

This e-mail is confidential and privileged.  If you are not the intended
recipient please accept our apologies.  Please do not disclose copy or
distribute information in this e-mail or take any action in reliance on
its contents:  to do so is strictly prohibited and may be unlawful. 
Please inform us that this message has gone astray before deleting it. 
Thank you for your co-operation.

 

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