LIMS / Oncology / Imaging

The request was successful.

Emmanuel Phillips

Dear FOI Team,

We are currently updating data on your trust’s IT systems.

1. Could you please provide responses to the following questions in relation to Imaging/ Radiology within the Trust / Health Board. The name and email address of:
The Clinical Lead that is responsible for Imaging
The General Manager that is responsible for Imaging
The Service Manager that is responsible for Imaging

2. Can you please forward responses to the questions below regarding your trust’s LIMS, Oncology, and Clinical Noting systems.

Please enter 'No System Installed' or ‘No Department’ under supplier name if your trust does not use the system or have the department:

2A. System type – Laboratory Information Management System
Supplier name
System name -
Date installed -
Contract expiration -
Is this contract annually renewed? - Yes/No
Do you currently have plans to replace this system? - Yes/No
Procurement framework -
Other systems it integrates with? –
Total value of contract (£) –
Notes - e.g. we are currently out to tender

2B. System type – Oncology
Supplier name
System name -
Date installed -
Contract expiration -
Is this contract annually renewed? - Yes/No
Do you currently have plans to replace this system? - Yes/No
Procurement framework -
Other systems it integrates with? –
Total value of contract (£) –
Notes - e.g. we are currently out to tender

2C. System type – Clinical Noting
Supplier name
System name -
Date installed -
Contract expiration -
Is this contract annually renewed? - Yes/No
Do you currently have plans to replace this system? - Yes/No
Procurement framework -
Other systems it integrates with? –
Total value of contract (£) –
Notes - e.g. we are currently out to tender

System definitions:

Laboratory Information Management System (LIMS) – Software that allows you to effectively manage pathology testing and reporting. By using a LIMS, your lab can automate workflows, integrate instruments, and manage samples and associated information.

Oncology – An Oncology Information Management solution supports the multidisciplinary teams involved in the care of patients with cancer.

Clinical Noting - A clinical noting documentation system that enables the electronic recording, storage and retrieval recording of patient medical records related to a patient’s diagnosis and care during an inpatient hospital visit or encounter.

Thank you in advance for your time.

Yours faithfully,
Emmanuel Phillips

TAY foisa, Tayside NHS Board

Freedom of Information Requests

Your request will be dealt with under the terms of the Freedom of
Information (Scotland) Act 2002. You should receive a response within 20
working days
If you have any queries, please contact 01382 740074 (Internal 54480 or
70413).

 

 

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TAY foisa, Tayside NHS Board

Dear Emmanuel 

Further to your request below, can you please clarify:

NHS Tayside does not recognise the system - Oncology – An Oncology
Information Management solution supports the multidisciplinary teams
involved in the care of patients with cancer.

Can you please be more specific to allow us to identify if we have this
system within our organisation. 

Please note the "clock has stopped" in terms of providing a response but
will restart once clarification has been received.​

Regards
Gemma Rooney
NHS Tayside Information Governance Team (FOISA)
Maryfield House
30 Mains Loan
Dundee
DD4 7BT
 
Tel Number 01382 740074
Ext 54480

══════════════════════════════════════════════════════════════════════════

From: Emmanuel Phillips <[FOI #876669 email]>
Sent: 07 July 2022 16:49
To: TAY foisa <[NHS Tayside request email]>
Subject: Freedom of Information request - LIMS / Oncology / Imaging
 
Dear FOI Team,

We are currently updating data on your trust’s IT systems.

1.      Could you please provide responses to the following questions in
relation to Imaging/ Radiology within the Trust / Health Board. The name
and email address of:

The Clinical Lead that is responsible for Imaging

The General Manager that is responsible for Imaging

The Service Manager that is responsible for Imaging

2.      Can you please forward responses to the questions below regarding
your trust’s LIMS, Oncology, and Clinical Noting systems.

Please enter 'No System Installed' or ‘No Department’ under supplier name
if your trust does not use the system or have the department:

2A. System type – Laboratory Information Management System

Supplier name

System name -

Date installed -

Contract expiration -

Is this contract annually renewed? - Yes/No

Do you currently have plans to replace this system? - Yes/No

Procurement framework -

Other systems it integrates with? –

Total value of contract (£) –

Notes - e.g. we are currently out to tender

2B. System type – Oncology

Supplier name

System name -

Date installed -

Contract expiration -

Is this contract annually renewed? - Yes/No

Do you currently have plans to replace this system? - Yes/No

Procurement framework -

Other systems it integrates with? –

Total value of contract (£) –

Notes - e.g. we are currently out to tender

2C. System type – Clinical Noting

Supplier name

System name -

Date installed -

Contract expiration -

Is this contract annually renewed? - Yes/No

Do you currently have plans to replace this system? - Yes/No

Procurement framework -

Other systems it integrates with? –

Total value of contract (£) –

Notes - e.g. we are currently out to tender

System definitions:

Laboratory Information Management System (LIMS) – Software that allows you
to effectively manage pathology testing and reporting. By using a LIMS,
your lab can automate workflows, integrate instruments, and manage samples
and associated information.

Oncology – An Oncology Information Management solution supports the
multidisciplinary teams involved in the care of patients with cancer.

Clinical Noting - A clinical noting documentation system that enables the
electronic recording, storage and retrieval recording of patient medical
records related to a patient’s diagnosis and care during an inpatient
hospital visit or encounter.

Thank you in advance for your time.

Yours faithfully,

Emmanuel Phillips

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TAY foisa, Tayside NHS Board

1 Attachment

Applicant: Emmanuel Phillips

Reference: IGTFOISA11040

Please find attached response to your request under the Freedom of
Information (Scotland) Act 2002.

The response is in pdf format. If this format is unsuitable, please
contact us to arrange an alternative.

Regards
Gemma Rooney 
NHS Tayside Information Governance Team (FOISA)
Maryfield House
30 Mains Loan
Dundee
DD4 7BT
 
Tel Number 01382 740074
Ext 54480

 

 

--------------------------------------------------------------------------------------------------------------------------------------------------------
This email is intended for the named recipient only. If you have received
it by mistake,
please (i) contact the sender by email reply; (ii) delete the email from
your system; .
and (iii) do not copy the email or disclose its contents to anyone.

--------------------------------------------------------------------------------------------------------------------------------------------------------

Dear FOI Team,

Thank you for your given answers.

Just had a couple of queries, please see below.

Regarding LIMS – you mention you have plans to replace. Does this mean you are currently out to tender? If not are you able to let me know which stage of the process you are at? e.g researching for a new system.

Oncology – This expires late this year. However, you have written that you have plans to replace. Will this contract be renewed later this year? Or will this be replaced? If replaced, are you able to provide a go live date for the new system and any details listed below please?

System type – Oncology
Supplier name -
System name -
Date installed -
Contract expiration –
Is this contract annually renewed? – Yes/No -
Do you currently have plans to replace this system? - Yes/No -
Procurement framework -
Other systems it integrates with? –
Total value of contract (£) –
Notes - e.g. we are currently out to tender

Clinical Noting – Clevermed – Badgernet – Do you know when this system will be replaced? Also, do you have a go live date for the new system? If you could please complete any details below regarding the new system.

System type – Clinical Noting
Supplier name -
System name -
Date installed -
Contract expiration –
Is this contract annually renewed? – Yes/No -
Do you currently have plans to replace this system? - Yes/No -
Procurement framework -
Other systems it integrates with? –
Total value of contract (£) –
Notes - e.g. we are currently out to tender

Clinical Noting - Clinical IT Ltd – EKORA – do you have a go live date for the new system? Also, if you could please complete any details you are able to on the list below?

System type – Clinical Noting
Supplier name -
System name -
Date installed -
Contract expiration –
Is this contract annually renewed? – Yes/No -
Do you currently have plans to replace this system? - Yes/No -
Procurement framework -
Other systems it integrates with? –
Total value of contract (£) –
Notes - e.g. we are currently out to tender

Thank you for your time in advance.

Yours sincerely,

Emmanuel Phillips

TAY foisa, Tayside NHS Board

Freedom of Information Requests

Your request will be dealt with under the terms of the Freedom of
Information (Scotland) Act 2002. You should receive a response within 20
working days
If you have any queries, please contact 01382 740074 (Internal 54480 or
70413).

 

 

--------------------------------------------------------------------------------------------------------------------------------------------------------
This email is intended for the named recipient only. If you have received
it by mistake,
please (i) contact the sender by email reply; (ii) delete the email from
your system; .
and (iii) do not copy the email or disclose its contents to anyone.

--------------------------------------------------------------------------------------------------------------------------------------------------------

TAY foisa, Tayside NHS Board

Dear Emmanuel 

Please see response below in black bold to the requested queries for
Freedom of Information Request FOISA11040.

Q1. Regarding LIMS – you mention you have plans to replace. Does this mean
you are currently out to tender? If not, are you able to let me know which
stage of the process, you are at? e.g researching for a new system.

NHS Tayside have been out to Tender, Framework Agreement with Citadel
Health awarded 28 March 2022. 

 

Q2. Oncology – This expires late this year. However, you have written that
you have plans to replace. Will this contract be renewed later this year?
Or will this be replaced? If replaced, are you able to provide a go live
date for the new system and any details listed below please?

System type – Oncology –

Supplier name – NHS Tayside developed solution
System name – Wisdom
Date installed – 2008

Contract expiration – N/A

Is this contract annually renewed? – Yes/No – No

Do you currently have plans to replace this system? - Yes/No – No

Procurement framework – N/A
Other systems it integrates with? – Trakcare; Clinical Portal
Total value of contract (£) – N/A

Notes - e.g. we are currently out to tender – No

Q3. Clinical Noting – Clevermed – Badgernet – Do you know when this system
will be replaced? Also, do you have a go live date for the new system? If
you could please complete any details below regarding the new system.

 

System type – Clinical Noting

Supplier name - Clevermed
System name – Badgernet

Date installed – August 2020

Contract expiration – Annual renewal
Is this contract annually renewed? – Yes/No - Yes

Do you currently have plans to replace this system? - Yes/No - No

Procurement framework – National Procurement

Other systems it integrates with? – Trakcare, SCI Store, EDT and CDS
currently.

Total value of contract (£) – to date £251,201.47 based on available
figures from 2018 - 2023 on number of admissions and Births

 

Notes - e.g. we are currently out to tender - None

 

 

Q4. Clinical Noting - Clinical IT Ltd – EKORA – do you have a go live date
for the new system? Also, if you could please complete any details, you
are able to on the list below?

 

System type – Clinical Noting

Supplier name – Clinical IT Ltd

System name - EKORA

Date installed – 01/08/2015

Contract expiration – N/A

Is this contract annually renewed? - No

Do you currently have plans to replace this system? – See below

Procurement framework – N/A

Other systems it integrates with? – Clinical Portal, SCI Store, ECG
machines, cardiac devices, PACS, O365

Total value of contract (£) – N/A

Notes – Long-term plans to move to a Board-wide EPR system

Regards
Gemma Rooney 
NHS Tayside Information Governance Team (FOISA)
Maryfield House
30 Mains Loan
Dundee
DD4 7BT
 
Tel Number 01382 740074
Ext 54480

══════════════════════════════════════════════════════════════════════════

From: Emmanuel Phillips <[FOI #876669 email]>
Sent: 09 September 2022 14:10
To: TAY foisa <[NHS Tayside request email]>
Subject: Re: Freedom of Information Request FOISA11040
 
Dear FOI Team,

Thank you for your given answers.

Just had a couple of queries, please see below.

Regarding LIMS – you mention you have plans to replace. Does this mean you
are currently out to tender? If not are you able to let me know which
stage of the process you are at? e.g researching for a new system.

Oncology – This expires late this year. However, you have written that you
have plans to replace. Will this contract be renewed later this year? Or
will this be replaced? If replaced, are you able to provide a go live date
for the new system and any details listed below please?

System type – Oncology

Supplier name -

System name -

Date installed -

Contract expiration –

Is this contract annually renewed? – Yes/No -

Do you currently have plans to replace this system? - Yes/No -

Procurement framework -

Other systems it integrates with? –

Total value of contract (£) –

Notes - e.g. we are currently out to tender

Clinical Noting – Clevermed – Badgernet – Do you know when this system
will be replaced? Also, do you have a go live date for the new system? If
you could please complete any details below regarding the new system.

System type – Clinical Noting

Supplier name -

System name -

Date installed -

Contract expiration –

Is this contract annually renewed? – Yes/No -

Do you currently have plans to replace this system? - Yes/No -

Procurement framework -

Other systems it integrates with? –

Total value of contract (£) –

Notes - e.g. we are currently out to tender

Clinical Noting - Clinical IT Ltd – EKORA – do you have a go live date for
the new system? Also, if you could please complete any details you are
able to on the list below?

System type – Clinical Noting

Supplier name -

System name -

Date installed -

Contract expiration –

Is this contract annually renewed? – Yes/No -

Do you currently have plans to replace this system? - Yes/No -

Procurement framework -

Other systems it integrates with? –

Total value of contract (£) –

Notes - e.g. we are currently out to tender

Thank you for your time in advance.

Yours sincerely,

Emmanuel Phillips

show quoted sections

Dear TAY foisa,

Thank you so much for your response.

Could I please clarify one more detail.

You said that NHS Tayside have been out to Tender for a new LIMS system, Framework Agreement with Citadel
Health awarded 28 March 2022.
Could you please clarify the name of the new system and the contract expiration date?

Yours sincerely,

Emmanuel Phillips

TAY foisa, Tayside NHS Board

Freedom of Information Requests

Normal working hours: Monday - Friday 9am - 5pm 

Freedom of Information Requests
Your request will be dealt with under the terms of the Freedom of
Information (Scotland) Act 2002. You should receive a response within 20
working days
If you have any queries, please contact 01382 740074 (Internal 54480 or
70413).

 

 

--------------------------------------------------------------------------------------------------------------------------------------------------------
This email is intended for the named recipient only. If you have received
it by mistake,
please (i) contact the sender by email reply; (ii) delete the email from
your system; .
and (iii) do not copy the email or disclose its contents to anyone.

--------------------------------------------------------------------------------------------------------------------------------------------------------

TAY foisa, Tayside NHS Board

OFFICIAL

Dear Emmanuel
The Framework award to Citadel is for a solution called Evolution. NHS
Tayside has not called down from this Framework contract as yet.
Regards
Lynda
NHS Tayside Information Governance Team (FOISA)
Maryfield House
30 Mains Loan
Dundee
DD4 7BT
 
Tel Number 01382 740074
Ext 54480 (Gemma) or 70413 (Hollie)

══════════════════════════════════════════════════════════════════════════

From: Emmanuel Phillips <[FOI #876669 email]>
Sent: 11 November 2022 13:28
To: TAY foisa <[NHS Tayside request email]>
Subject: Re: Freedom of Information Request FOISA11040
 
Dear TAY foisa,

Thank you so much for your response.

Could I please clarify one more detail.

You said that NHS Tayside have been out to Tender for a new LIMS system,
Framework Agreement with Citadel

Health awarded 28 March 2022.

Could you please clarify the name of the new system and the  contract
expiration date?

Yours sincerely,

Emmanuel Phillips

show quoted sections