Library statistics 2021
Dear Caerphilly County Borough Council,
FAO The Library Service.
Hello, I have two freedom of information (FOI) queries that should be quick. This is being sent to all UK library services so be assured you aren't being singled out! If the operating of the library service has been outsourced to a separate organisation then please fulfil this request by retrieving the response from that body.
1. Does the library service complete annual library statistics to be sent to CIPFA? And specifically, have these been completed for the financial year 2020/2021?
2. If the answer to the above is Yes, please include a copy of your 2020/2021 CIPFA library statistics return in your response. This should be sent in the same format as was sent to CIPFA (e.g. an Excel spreadsheet).
It is important that this should be an exact copy of the data sent to CIPFA. I am not requesting any data that is owned by CIPFA, such as their own aggregated reports. As the data is compiled by the library service it is public library data, and subject to Freedom of Information.
To try and cover any concerns about the second part of this request, I have answered a number of potential worries below. Please have a quick look through these before responding!
- Data Format. The data should be sent as structured data in spreadsheet format. Guidelines from the Information Commissioner's Office specify that it is reasonable to request data in a re-usable and "Machine-readable" formats. For example, if the data were exported to a PDF file then that would not be acceptable, as that is a document rather than structured data.
- FOI exemption: accessible by other means. Occasionally, requesters in the past have been told that this data could be exempt from FOI as it accessible from CIPFA when it is published. However this fails the test of being 'reasonably' accessible due to the high cost for a member of the public. This exemption would certainly be overturned on appeal.
- FOI exemption: commercial interest. Commercial interest exemptions do exist in FOI legislation but this would not apply to a single third party (e.g. CIPFA) who use public data. Their commercial interests are in the value they provide in reporting on that data.
Thank you in advance!
Thank you for your recent FOI / EIR request. Please find attached an acknowledgement for this request.
Dear David Rowe
FREEDOM OF INFORMATION ACT 2000 - INFORMATION REQUEST
Thank you for your request for information received on 15th September
2021. We have considered your request and enclose the following
(1) Does the library service complete annual library statistics to be sent
to CIPFA? And specifically, have these been completed for the financial
Yes â the authority does complete annual library statistics that are
sent to CIPFA. However, we have not completed a CIPFA return for
2020/2021 and we will not be submitting the figures for this financial
(2) If the answer to the above is Yes, please include a copy of your
2020/2021 CIPFA library statistics return in your response. This should be
sent in the same format as was sent to CIPFA (e.g. an Excel spreadsheet).
We supply this information based on your original request. If this is not
what you wanted or if you feel we have not fully understood your request,
please do not hesitate to contact me to clarify your exact requirements.
If you have any queries or concerns or are in any way dissatisfied with
the handling of your request please contact [Caerphilly County Borough Council request email].
Customer Services / Complaints Officer
Freedom of Information Act 2000 / Environmental Information Regulations
You have the right to appeal against our decision.
If you wish to appeal, please set If you are unhappy with that decision
out in writing your grounds of you have the right to appeal to:
appeal and send to:
Information Commissionerâ s Office
Corporate Information Governance â Wales
Unit 2nd Floor
Caerphilly county borough council, Churchill House
Penallta House Churchill Way
Tredomen Park Cardiff
Hengoed. CF82 7PG CF10 2HH
Appeals will be determined by an Telephone: 0330 414 6421
appropriate senior officer.
Email: [email address]
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