ITS201326a Automated Invoice Processing Solution

Mark Plumley made this Rhyddid Gwybodaeth request to Leeds City Council

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Roedd y cais yn llwyddiannus.

Dear FOI Team,

I would be most grateful if you would provide me, under the Freedom of Information Act, details in respect to the contract below.

ITS201326a Automated Invoice Processing Solution:
https://procontract.due-north.com/Advert...

The details we require are:
• Suppliers who applied for inclusion on each framework/contract and were successful & not successful at the PQQ & ITT stages
• Actual spend on this contract/framework (and any sub lots), from the start of the contract to the current date
• Start date & duration of framework/contract?
• Could you please provide a copy of the service/product specification given to all bidders for when this contract was last advertised?
• Is there an extension clause in the framework(s)/contract(s) and, if so, the duration of the extension?
• Has a decision been made yet on whether the framework(s)/contract(s) are being either extended or renewed?
• Who is the senior officer (outside of procurement) responsible for this contract?

Thank you for your help.

Yours sincerely

Leeds City Council

Requests Team
Information Management & Governance
Leeds City Council
PO Box 837
LS1 9PZ
Tel: 0113 3784251
Email: [email address]

Our reference: M9E5VW8KM

Date 27/08/2021

Dear Mr. Plumley ,

Re: Freedom of Information Request 

I refer to your request to the council for the following:

I would be most grateful if you would provide me, under the Freedom of
Information Act, details in respect to the contract below.

ITS201326a Automated Invoice Processing Solution:

https://procontract.due-north.com/Advert...

The details we require are:

• Suppliers who applied for inclusion on each framework/contract and were
successful & not successful at the PQQ & ITT stages

• Actual spend on this contract/framework (and any sub lots), from the
start of the contract to the current date

• Start date & duration of framework/contract?

• Could you please provide a copy of the service/product specification
given to all bidders for when this contract was last advertised?

• Is there an extension clause in the framework(s)/contract(s) and, if so,
the duration of the extension?

• Has a decision been made yet on whether the framework(s)/contract(s) are
being either extended or renewed?

• Who is the senior officer (outside of procurement) responsible for this
contract?

We will respond to your request in accordance with the Freedom of
Information Act 2000.

You may also wish to check information published by Leeds City Council at
datamillnorth.org to see if the information you have requested is already
available.

We will endeavor to send all of the appropriate information you have
requested within statutory time scales, however if there is a large volume
of data we may need to send this to you in batches. Where this is the
case, we will contact you.

If you have any queries or wish to discuss this matter then please contact
me on 0113 3784251 or by email to [email address].

Yours sincerely,

Information Management & Governance Team
Digital Information Service
Leeds City Council

dangos adrannau a ddyfynnir

Leeds City Council

1 Atodiad

Requests Team
Information Management & Governance
Leeds City Council
PO Box 837
LS1 9PZ
Tel: 0113 3784251
Email: [email address]

Our reference: M9E5VW8KM

Date 22/09/2021

Dear Mark Plumley,

Re: Freedom of Information Request.

I refer to your correspondence to the council and your request for the
following:

Details in respect to the contract below.

ITS201326a Automated Invoice Processing Solution:
https://procontract.due-north.com/Advert...

The details we require are:

• Suppliers who applied for inclusion on each framework/contract and were
successful & not successful at the PQQ & ITT stages.

Unsuccessful bids were received from:

o          Bechtle Direct Ltd

o          Bottomline Technologies UK

o          Cleardata UK Ltd

o          Exela Technologies Limited

o          Glantus

o          P2D (UK) Limited

o          Restore Digital

o          SmartQ Solutions

o          T-Impact

o          Uptitek UK Ltd

The successful bidder was Kefron Limited.

• Actual spend on this contract/framework (and any sub lots), from the
start of the contract to the current date.

To end August 2021, spend against this contract is £58,650 (exc VAT).

• Start date & duration of framework/contract?

The contract started on 4th November 2020 and the date for completion is
3rd November 2023.

• Could you please provide a copy of the service/product specification
given to all bidders for when this contract was last advertised?

Service/Product Specification attached.

• Is there an extension clause in the framework(s)/contract(s) and, if so,
the duration of the extension?

The Council has the option to extend the contract for further periods up
to a maximum of 24 months.

• Has a decision been made yet on whether the framework(s)/contract(s) are
being either extended or renewed?

No decision has been taken yet.

• Who is the senior officer (outside of procurement) responsible for this
contract?

Sonya McDonald – Head of Shared Services

Resources

[email address]

I trust that this response is satisfactory. If however you are
dissatisfied with this response you have a right to appeal to an
independent officer within the council. They will re-examine your request
and assess whether we have adhered to the requirements of the act. Should
you wish to follow this course of action please address your concerns in
writing to the above address.

You also have a right under Section 50 of the Freedom of Information Act
to ask the Information Commissioner to decide whether we have met with our
obligations under the act.  The Commissioner has however made it clear
that she expects all applicants to exhaust internal appeals procedures
prior to making such an application. Should you wish to contact the
Commissioner’s office then you can contact the Commissioner via her
website at www.ico.org.uk

I trust that this is self-explanatory.  If you have any queries please
contact me on 0113 3784251, or by return email.

Kind Regards

 

Sam Slatcher

Information Governance Officer

Requests Team

Information Management & Governance

Integrated Digital Services

Leeds City Council

Tel: 0113 37 84251

My working day is 7am to 3pm Monday to Friday

If you have any queries or wish to discuss this matter then please contact
me on 0113 3784251 or by email to [email address].

Yours sincerely,

Information Management & Governance Team
Digital Information Service
Leeds City Council

dangos adrannau a ddyfynnir