IT/MDF/Print Hardware
Dear Basingstoke and Deane Borough Council,
Dear Sir/ Madam,
We would be grateful if you could help in answering our request for information for the following questions; answering for A-F on questions 1-8.
a) Photocopiers/MFDs (Multi-Functional Devise)
b) Printers
c) Print room / reprographic
d) Desktops
e) Laptops
f) Displays
Q1. Please name all the IT resellers that you have contacts with and buy from.
Q2. What is the length of the contracts, more specifically their end date, with the named IT resellers in question 1.
Q3. What year and month is the next hardware refresh due?
Q4. Please name the number of devices deployed by Council?
Q5. In reply to question 4, which department/facility are those located?
Q6. Please name the brand and model of the devices mentioned and the spend for each product.
Q7. Details on how these were procured. i.e. By Framework
i. Procurement method
ii. If Framework, please state which one.
Q8. Do you normally purchase equipment as services or as a capital?
Q9. What is your annual print/copy volume and spend?
Q10. Who is the person(s) within your organization responsible for the MFD's, print hardware, and supplies contract(s)? Please provide their title and their contact details.
Q11. Who is responsible for purchasing end user devices such as laptops, desktops, displays and accessories? Please provide their title, and their contact details.
Yours faithfully,
Aaron Lewington
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Dear Aaron,
Thank you for your recent request under the Freedom of Information Act
2000.
Your request has been passed to me to process and I can confirm that it
has been logged under the reference number 365/20.
The council may take upto 20 working days, from the date of receipt, to
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request may be published at a later date.
Thank you for your patience at this time.
Kind regards
Jack Reynolds
Shared Legal Services
Basingstoke and Deane Borough Council
and Hart District Council
Tel (Direct): 01256 845485
Fax: 01256 845200.
Email: [email address]
[3]www.basingstoke.gov.uk
[4]www.hart.gov.uk
Follow us on Twitter [5]@BasingstokeGov
Reference: 047932 / 00517092
From: Aaron [mailto:[FOI #691039 email]]
Sent: 11 September 2020 16:23
To: Freedom of Information <[Basingstoke and Deane Borough Council request email]>
Subject: Freedom of Information request - IT/MDF/Print Hardware
**** PLEASE NOTE: This message has originated from a source external to
Basingstoke & Deane Borough Council, and has been scanned for viruses.
Basingstoke and Deane Borough Council reserves the right to store and
monitor e-mails ****
--------------------------------------------------------------------------
Dear Basingstoke and Deane Borough Council,
Dear Sir/ Madam,
We would be grateful if you could help in answering our request for
information for the following questions; answering for A-F on questions
1-8.
a) Photocopiers/MFDs (Multi-Functional Devise)
b) Printers
c) Print room / reprographic
d) Desktops
e) Laptops
f) Displays
Q1. Please name all the IT resellers that you have contacts with and buy
from.
Q2. What is the length of the contracts, more specifically their end date,
with the named IT resellers in question 1.
Q3. What year and month is the next hardware refresh due?
Q4. Please name the number of devices deployed by Council?
Q5. In reply to question 4, which department/facility are those located?
Q6. Please name the brand and model of the devices mentioned and the spend
for each product.
Q7. Details on how these were procured. i.e. By Framework
i. Procurement method
ii. If Framework, please state which one.
Q8. Do you normally purchase equipment as services or as a capital?
Q9. What is your annual print/copy volume and spend?
Q10. Who is the person(s) within your organization responsible for the
MFD's, print hardware, and supplies contract(s)? Please provide their
title and their contact details.
Q11. Who is responsible for purchasing end user devices such as laptops,
desktops, displays and accessories? Please provide their title, and their
contact details.
Yours faithfully,
Aaron Lewington
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[6][FOI #691039 email]
Is [7][Basingstoke and Deane Borough Council request email] the wrong address for Freedom of Information
requests to Basingstoke and Deane Borough Council? If so, please contact
us using this form:
[8]https://www.whatdotheyknow.com/change_re...
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For more detailed guidance on safely disclosing information, read the
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be delayed.
If you find this service useful as an FOI officer, please ask your web
manager to link to us from your organisation's FOI page.
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Data Protection – personal data you provide to the council will be
processed in line with the General Data Protection Regulation (GDPR) and
Data Protection Act 2018. For more information on how your information is
used; how we maintain the security of your information and your rights,
including how to access information that we hold on you and how to
complain if you have any concerns about how your personal details are
processed, please see our [11]privacy statement
Dear Aaron,
Further to your recent request made under the Freedom of Information Act
2000, we confirm we do hold the information requested. Please find this
information below:-
Request:
We would be grateful if you could help in answering our request for
information for the following questions; answering for A-F on questions
1-8.
a) Photocopiers/MFDs (Multi-Functional Device)
b) Printers – Purchased for specific need – Information not held
c) Print room / reprographic
d) Desktops
e) Laptops
f) Displays – Information Not Held
Q1. Please name all the IT resellers that you have contacts with and buy
from.
a) Sharp
b) –
c) Canon
d) See below
e) See below
f) –
Laptops and Desktops have been purchased from:
· Example IT
· Centerprise International
· Softcat
· Probrand
· Insight
· Direct from Dell
Q2. What is the length of the contracts, more specifically their end date,
with the named IT resellers in question 1.
a. 9 devices due next financial year, 10 devices due 22/23 see
Q3
b. -
c. 5 years maintenance from 14/10/2019
d. Laptops and Desktops are purchased on with a 5 year support and
maintenance contract in place.
Q3. What year and month is the next hardware refresh due?
Laptop and Desktops are replaced on a 5 year rolling replacement cycle,
however we are currently replacing all desktop equipment with laptops.
Half the fleet of MFD’s are due to be replaced with financial year, with
the rest due for replacement in 22/23, however due to an accommodation
project this year’s replacement has been paused.
Q4. Please name the number of devices deployed by Council?
· 19 x Sharp MFD’s
· 1 x Canon IP-C810
· 1x Canon VP120
· 461 Laptops
· 261 Desktops
Q5. In reply to question 4, which department/facility are those located?
The devices are deployed around the council campus which is two main
sites, most devices are located at the main campus, with a smaller number
of devices located at a depot location.
Q6. Please name the brand and model of the devices mentioned and the spend
for each product.
· 9 x Sharp MX3140N, - Purchase price £1901 each
· 10 x Sharp MX3060N – Purchase price £1908 each
· 1 x Canon IP C810 - £37,455
· 1 x Canon VP120 - £30,004
· Dell Precision 5550
· Lenovo ThinkPad T490
· Lenovo Thinkpad T495
· Lenovo X1 Yoga 4^th Gen
· Dell Optiplex 5040
· Dell Optiplex 5060
· Dell Optiplex 7010
· Dell Optiplex 7020
· Dell Optiplex 9020
· Dell Latitude E7270
· Dell Latitude E5470
· Dell Latitude E5450
· Dell Latitude E5430
· Dell Latitude E5250
· Dell Latitude 7290
· Dell Latitude 7390
· Dell Latitude 7410
· Dell Latitude 9410
· Dell Latitude 5400
· Dell Latitude 5410
· Dell Latitude 5490
· Dell Latitude 5500
Please note we do not have spend data across all of the devices.
Q7. Details on how these were procured. i.e. By Framework
i. Procurement method
Most laptop and desktop devices procured using three quotes process. More
recently Laptops have been purchased under the Link 2 Framework. MFD and
Printers procured under Hants print framework.
ii. If Framework, please state which one.
Q8. Do you normally purchase equipment as services or as a capital?
Capital
Q9. What is your annual print/copy volume and spend?
· Canon IPC810 - Col clicks 328,800 @ 2.3p
· CanonIPC810 - BW clicks 59,811 @ 0.78p
· Canon VP120 - BW clicks 1,240,208 @ 0.29p
Total spend for above clicks and service £14,112.
MFD’s x 19 Col click 2.4p
BW click 0.0028p
Total spend - £9694.42
Q10. Who is the person(s) within your organization responsible for the
MFD's, print hardware, and supplies contract(s)? Please provide their
title and their contact details.
Paul Tatam, IT Manager, [1][email address]
Q11. Who is responsible for purchasing end user devices such as laptops,
desktops, displays and accessories? Please provide their title, and their
contact details.
Paul Tatam, IT Manager, [2][email address]
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The Data Protection Officer, Basingstoke and Deane Borough Council, Civic
Offices, London Road, Basingstoke, Hampshire RG21 4AH.
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Information released under FOI or EIR will be done so in accordance with
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For your information, we are publishing FOI requests and responses on the
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later date. To view published responses please follow the link below:
[5]FOI Disclosure Log
Yours sincerely
Jack Reynolds
Shared Legal Services
Basingstoke and Deane Borough Council
and Hart District Council
Tel (Direct): 01256 845485
Fax: 01256 845200.
Email: [email address]
[6]www.basingstoke.gov.uk
[7]www.hart.gov.uk
Follow us on Twitter [8]@BasingstokeGov
Reference: 047932 / 00521388
From: Aaron [mailto:[FOI #691039 email]]
Sent: 11 September 2020 16:23
To: Freedom of Information <[Basingstoke and Deane Borough Council request email]>
Subject: Freedom of Information request - IT/MDF/Print Hardware
**** PLEASE NOTE: This message has originated from a source external to
Basingstoke & Deane Borough Council, and has been scanned for viruses.
Basingstoke and Deane Borough Council reserves the right to store and
monitor e-mails ****
--------------------------------------------------------------------------
Dear Basingstoke and Deane Borough Council,
Dear Sir/ Madam,
We would be grateful if you could help in answering our request for
information for the following questions; answering for A-F on questions
1-8.
a) Photocopiers/MFDs (Multi-Functional Devise)
b) Printers
c) Print room / reprographic
d) Desktops
e) Laptops
f) Displays
Q1. Please name all the IT resellers that you have contacts with and buy
from.
Q2. What is the length of the contracts, more specifically their end date,
with the named IT resellers in question 1.
Q3. What year and month is the next hardware refresh due?
Q4. Please name the number of devices deployed by Council?
Q5. In reply to question 4, which department/facility are those located?
Q6. Please name the brand and model of the devices mentioned and the spend
for each product.
Q7. Details on how these were procured. i.e. By Framework
i. Procurement method
ii. If Framework, please state which one.
Q8. Do you normally purchase equipment as services or as a capital?
Q9. What is your annual print/copy volume and spend?
Q10. Who is the person(s) within your organization responsible for the
MFD's, print hardware, and supplies contract(s)? Please provide their
title and their contact details.
Q11. Who is responsible for purchasing end user devices such as laptops,
desktops, displays and accessories? Please provide their title, and their
contact details.
Yours faithfully,
Aaron Lewington
-------------------------------------------------------------------
Please use this email address for all replies to this request:
[9][FOI #691039 email]
Is [10][Basingstoke and Deane Borough Council request email] the wrong address for Freedom of Information
requests to Basingstoke and Deane Borough Council? If so, please contact
us using this form:
[11]https://www.whatdotheyknow.com/change_re...
Disclaimer: This message and any reply that you make will be published on
the internet. Our privacy and copyright policies:
[12]https://www.whatdotheyknow.com/help/offi...
For more detailed guidance on safely disclosing information, read the
latest advice from the ICO:
[13]https://www.whatdotheyknow.com/help/ico-...
Please note that in some cases publication of requests and responses will
be delayed.
If you find this service useful as an FOI officer, please ask your web
manager to link to us from your organisation's FOI page.
-------------------------------------------------------------------
--------------------------------------------------------------------------
Data Protection – personal data you provide to the council will be
processed in line with the General Data Protection Regulation (GDPR) and
Data Protection Act 2018. For more information on how your information is
used; how we maintain the security of your information and your rights,
including how to access information that we hold on you and how to
complain if you have any concerns about how your personal details are
processed, please see our [14]privacy statement
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