IT Print and PC Supplier

Roedd y cais yn llwyddiannus.

Dear Caerphilly County Borough Council,

We would be grateful if you could help in answering our request for information for the following questions; answering for A-F on questions 1-8.
a) Photocopiers/MFDs (Multi-Functional Devise)
b) Printers
c) Print room / reprographic
d) Desktops
e) Laptops
f) Displays
Q1. Please name all the IT resellers that you have contacts with and buy from.
Q2. What is the length of the contracts, more specifically their end date, with the named IT resellers in question 1.
Q3. What year and month is the next hardware refresh due?
Q4. Please name the number of devices deployed by Council?
Q5. In reply to question 4, which department/facility are those located?
Q6. Please name the brand and model of the devices mentioned and the spend for each product.
Q7. Details on how these were procured. i.e. By Framework
i. Procurement method
ii. If Framework, please state which one.
Q8. Do you normally purchase equipment as services or as a capital?
Q9. What is your annual print/copy volume and spend?
Q10. Who is the person(s) within your organization responsible for the MFD's, print hardware, and supplies contract(s)? Please provide their title and their contact details.
Q11. Who is responsible for purchasing end user devices such as laptops, desktops, displays and accessories? Please provide their title, and their contact details.

Yours faithfully,

Matthew Varns

WWW: FOI, Caerphilly County Borough Council

1 Atodiad

Thank you for your recent FOI / EIR request. Please find attached an acknowledgement for this request.

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WWW: FOI, Caerphilly County Borough Council

 

Dear Matthew Varns

 

FREEDOM OF INFORMATION ACT 2000 - INFORMATION REQUEST

 

Thank you for your request for information received on 1st December 2020.
We have considered your request and provide the following information –

 

We would be grateful if you could help in answering our request for
information for the following questions; answering for A-F on questions
1-8.

 

a) Photocopiers/MFDs (Multi-Functional Devise)

 

273

 

b) Printers

 

89

 

c) Print room / reprographic

 

3

 

d) Desktops

 

1,156

 

e) Laptops

 

2,392

 

f) Displays

 

2,815

 

Q1. Please name all the IT resellers that you have contacts with and buy
from.

 

UK Laser, XMA, Computacenter, Centerprise, Softcat, Comcen, Caretower,
Ricoh, Lyreco UK, Phoenix Software Ltd, Kingsfield Computer Products

 

Q2. What is the length of the contracts, more specifically their end date,
with the named IT resellers in question 1.

 

We confirm that we hold the information you have requested and it is
already publicly available on the Contracts Awarded page of our website.
For ease of reference, the information can be accessed via the following
link:

 

[1]https://www.caerphilly.gov.uk/Business/T...

 

Under Section 21 of the Freedom of Information Act 2000, we are not
required to provide information in response to a request if it is already
reasonably accessible.  Therefore in respect of the Freedom of Information
Act, this letter constitutes a formal refusal notice under Section 17.

 

Q3. What year and month is the next hardware refresh due?

 

There is no refresh planned.

 

Q4. Please name the number of devices deployed by Council?

 

We interpret your question to be the total of (a) to (f) above – 6,728

 

Q5. In reply to question 4, which department/facility are those located?

 

Across all 224 CCBC properties

 

Q6. Please name the brand and model of the devices mentioned and the spend
for each product.

 

There is no planned spend

 

Q7. Details on how these were procured. i.e. By Framework i. Procurement
method ii. If Framework, please state which one.

 

The contracts were procured by open competition and call off from various
frameworks run by the National Procurement Service for Wales, ESPO
(Eastern Shires Purchasing organisation) and the CCS (Crown Commercial
Service)

 

Q8. Do you normally purchase equipment as services or as a capital?

 

Capital

 

Q9. What is your annual print/copy volume and spend?

 

2019/2020 – Total Jobs 2,560,508 of which 280,480 were copy jobs

2019/2020 spend - £ 94,263.79 – Consumables/parts not including labour

 

Q10. Who is the person(s) within your organization responsible for the
MFD's, print hardware, and supplies contract(s)? Please provide their
title and their contact details.

 

Procurement Services are responsible for the purchasing of all IT
equipment

01443 863161, [2][email address]

 

Q11. Who is responsible for purchasing end user devices such as laptops,
desktops, displays and accessories? Please provide their title, and their
contact details.

 

Procurement Services are responsible for the purchasing of all IT
equipment

01443 863161, [3][email address]

 

We supply this information based on your original request.  If this is not
what you wanted or if you feel we have not fully understood your request
please do not hesitate to contact me to clarify your exact requirements.

 

If you have any queries or concerns or are in any way dissatisfied with
the handling of your request please contact [4][Caerphilly County Borough Council request email].

 

Yours sincerely

 

GARETH GRIFFITHS

Information Governance Officer

 

 

Freedom of Information Act 2000 / Environmental Information Regulations
2004

You have the right to appeal against our decision.

 
If you wish to appeal please set out If you are unhappy with that decision
in writing your grounds of appeal you have the right to appeal to:
and send to:
 
 
Information Commissioner’s Office
Corporate Information Governance – Wales
Unit 2nd Floor
Caerphilly county borough council, Churchill House
Penallta House Churchill Way
Tredomen Park Cardiff
Hengoed. CF82 7PG CF10 2HH

Appeals will be determined by an  
appropriate senior officer.
Telephone: 0330 414 6421

Website: [5]www.ico.org.uk

Email: [6][email address]

 

Re-use of information without permission may infringe the Copyright,
Designs and Patents Act 1988. Re-use can include, but is not limited to,
making multiple copies, publishing and issuing copies of the information
to a wider audience. If you would like to re-use copyright material owned
by Caerphilly County Borough Council, please contact us. Authorisation to
re-use copyright material not owned by this Authority should be sought
directly from the copyright owner.

 

 

 

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