IT Print and PC Supplier

The request was partially successful.

Dear Chichester College Group,

We would be grateful if you could help in answering our request for information for the following questions; answering for A-F on questions 1-8.
a) Photocopiers/MFDs (Multi-Functional Devise)
b) Printers
c) Print room / reprographic
d) Desktops
e) Laptops
f) Displays
Q1. Please name all the IT resellers that you have contacts with and buy from.
Q2. What is the length of the contracts, more specifically their end date, with the named IT resellers in question 1.
Q3. What year and month is the next hardware refresh due?
Q4. Please name the number of devices deployed by the College?
Q5. In reply to question 4, which department/facility are those located?
Q6. Please name the brand and model of the devices mentioned and the spend for each product.
Q7. Details on how these were procured. i.e. By Framework
i. Procurement method
ii. If Framework, please state which one.
Q8. Do you normally purchase equipment as services or as a capital?
Q9. What is your annual print/copy volume and spend?
Q10. Who is the person(s) within your organization responsible for the MFD's, print hardware, and supplies contract(s)? Please provide their title and their contact details.
Q11. Who is responsible for purchasing end user devices such as laptops, desktops, displays and accessories? Please provide their title, and their contact details.

Yours faithfully,

Vera Silva

Ben Phillips, Chichester College Group

Dear Vera,
Thank you for your freedom of information request made to Chichester
College Group. We are currently considering your request and will respond
within 20 working days.
Thank you,

Benjamin Phillips
Data Protection Officer
Chichester College Group
01243 786321 ext 2653

══════════════════════════════════════════════════════════════════════════

From: Vera Silva <[FOI #730178 email]>
Sent: 20 February 2021 20:22
To: #CHI DropBox: [email address] <[email address]>
Subject: Freedom of Information request - IT Print and PC Supplier
 
CAUTION: This email originated from outside your organization. Exercise
caution when opening attachments or clicking links, especially from
unknown senders.

Dear Chichester College Group,

We would be grateful if you could help in answering our request for
information for the following questions; answering for A-F on questions
1-8.
a) Photocopiers/MFDs (Multi-Functional Devise)
b) Printers
c) Print room / reprographic
d) Desktops
e) Laptops
f) Displays
Q1. Please name all the IT resellers that you have contacts with and buy
from.
Q2. What is the length of the contracts, more specifically their end date,
with the named IT resellers in question 1.
Q3. What year and month is the next hardware refresh due?
Q4. Please name the number of devices deployed by the College?
Q5. In reply to question 4, which department/facility are those located?
Q6. Please name the brand and model of the devices mentioned and the spend
for each product.
Q7. Details on how these were procured. i.e. By Framework
i. Procurement method
ii. If Framework, please state which one.
Q8. Do you normally purchase equipment as services or as a capital?
Q9. What is your annual print/copy volume and spend?
Q10. Who is the person(s) within your organization responsible for the
MFD's, print hardware, and supplies contract(s)? Please provide their
title and their contact details.
Q11. Who is responsible for purchasing end user devices such as laptops,
desktops, displays and accessories? Please provide their title, and their
contact details.

Yours faithfully,

Vera Silva

-------------------------------------------------------------------

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[FOI #730178 email]

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requests to Chichester College Group? If so, please contact us using this
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show quoted sections

Ben Phillips, Chichester College Group

Dear Vera,
Thank you for your Freedom of Information request made to Chichester
College Group on 20 February 2021. We have now had the opportunity to
review your request in line with the relevant legislation.
You asked us to provide information on the procurement of IT hardware. I
can confirm Chichester College Group does hold some of the information you
have requested.
Q1. Please name all the IT resellers that you have contacts with and buy
from.
Where contracts meet the requirements for the contract details to be
published these can be found on the government portal finder. All other
contract details are being withheld under the Freedom of Information Act
exemption of commercial interests.
Q2. What is the length of the contracts, more specifically their end date,
with the named IT resellers in question 1.
Where contracts meet the requirements for the contract details to be
published these can be found on the government portal finder. All other
contract details are being withheld under the Freedom of Information Act
exemption of commercial interests.
Q3. What year and month is the next hardware refresh due?
Photocopiers will be replaced at the current contract end date of
September 2024.
All other end-user IT hardware will be replaced or upgraded based on
business needs and budget constraints. There is timeframes associated with
their upgrade/replacement schedule.
Q4. Please name the number of devices deployed by the College?
There are 96 photocopiers deployed across all Colleges of the Group.
There are 4929 computers deployed across all Colleges of the Chichester
College Group.
Q5. In reply to question 4, which department/facility are those located?
These devices are deployed across all departments, across all Colleges of
the Chichester College Group.
Q6. Please name the brand and model of the devices mentioned and the spend
for each product.
Providing this information would exceed the cost limits set out in the
act. If you would like an estimate for us to collate and provide this
information we will be happy to provide this.
Q7. Details on how these were procured. i.e. By Framework
i. Procurement method
Framework
ii. If Framework, please state which one.
CPC
SUPC
Q8. Do you normally purchase equipment as services or as a capital?
A) Photocopiers/MFDs (Multi-Functional Device)
Equipment as a service.
B) Printers
Equipment as a capital.
C) Print room / Repographics
Equipment as a service.
D) Desktops
Equipment as a capital.
E) Laptops
Equipment as a capital.
F) Displays
Equipment as a capital.
Q9. What is your annual print/copy volume and spend?
In the last 12 calendar months there were 4,637,256 prints/copies on the
Group photocopiers.
The College Group does hold the information requested for question 9
regarding print spend however, we have chosen to withhold this information
under the Freedom of Information Act exemption of commercial interests.
Q10. Who is the person(s) within your organisation responsible for the
MFD's, print hardware, and supplies contract(s)? Please provide their
title and their contact details.
Group Director of Information Technology, 01243 786 321,
[email address]
Q11. Who is responsible for purchasing end user devices such as laptops,
desktops, displays and accessories? Please provide their title, and their
contact details.
Group Director of Information Technology, 01243 786 321,
[email address]
I hope that this response provides the information you are after. If you
have any further questions regarding this request or the way Chichester
College Group handle FOI requests please email our data protection team
[CCG request email] or call 01243 786 321.
If you are unhappy with the way your request has been handled, you should
contact the data protection team at [CCG request email] where your request
will be reviewed by a senior member of the Group who was not involved in
the original consideration of your request. If you are not content with
the outcome of your complaint to Chichester College Group, you have the
right to contact the Information Commissioner’s Office. We are registered
as a data controller with registration number Z4919601.
Thank you,

Benjamin Phillips
Data Protection Officer
Chichester College Group
01243 786321 ext 2653

══════════════════════════════════════════════════════════════════════════

From: Vera Silva <[FOI #730178 email]>
Sent: 20 February 2021 20:22
To: #CHI DropBox: [email address] <[email address]>
Subject: Freedom of Information request - IT Print and PC Supplier
 
CAUTION: This email originated from outside your organization. Exercise
caution when opening attachments or clicking links, especially from
unknown senders.

Dear Chichester College Group,

We would be grateful if you could help in answering our request for
information for the following questions; answering for A-F on questions
1-8.
a) Photocopiers/MFDs (Multi-Functional Devise)
b) Printers
c) Print room / reprographic
d) Desktops
e) Laptops
f) Displays
Q1. Please name all the IT resellers that you have contacts with and buy
from.
Q2. What is the length of the contracts, more specifically their end date,
with the named IT resellers in question 1.
Q3. What year and month is the next hardware refresh due?
Q4. Please name the number of devices deployed by the College?
Q5. In reply to question 4, which department/facility are those located?
Q6. Please name the brand and model of the devices mentioned and the spend
for each product.
Q7. Details on how these were procured. i.e. By Framework
i. Procurement method
ii. If Framework, please state which one.
Q8. Do you normally purchase equipment as services or as a capital?
Q9. What is your annual print/copy volume and spend?
Q10. Who is the person(s) within your organization responsible for the
MFD's, print hardware, and supplies contract(s)? Please provide their
title and their contact details.
Q11. Who is responsible for purchasing end user devices such as laptops,
desktops, displays and accessories? Please provide their title, and their
contact details.

Yours faithfully,

Vera Silva

-------------------------------------------------------------------

Please use this email address for all replies to this request:
[FOI #730178 email]

Is [CCG request email] the wrong address for Freedom of Information
requests to Chichester College Group? If so, please contact us using this
form:
[1]https://linkprotect.cudasvc.com/url?a=ht...

Disclaimer: This message and any reply that you make will be published on
the internet. Our privacy and copyright policies:
[2]https://linkprotect.cudasvc.com/url?a=ht...

For more detailed guidance on safely disclosing information, read the
latest advice from the ICO:
[3]https://linkprotect.cudasvc.com/url?a=ht...

Please note that in some cases publication of requests and responses will
be delayed.

If you find this service useful as an FOI officer, please ask your web
manager to link to us from your organisation's FOI page.

show quoted sections