IT / MFD / Print Hardware

Issy Hardie made this Rhyddid Gwybodaeth request to Warwickshire College Group

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Roedd y cais yn llwyddiannus.

Dear Sir/ Madam,

We would be grateful if you could help in answering our request for information for the following questions; answering for A-F on questions 1-8.
a) Photocopiers/MFDs (Multi-Functional Devise)
b) Printers
c) Print room / reprographic
d) Desktops
e) Laptops
f) Displays
Q1. Please name all the IT resellers that you have contacts with and buy from.
Q2. What is the length of the contracts, more specifically their end date, with the named IT resellers in question 1.
Q3. What year and month is the next hardware refresh due?
Q4. Please name the number of devices deployed by the University/College?
Q5. In reply to question 4, which department/facility are those located?
Q6. Please name the brand and model of the devices mentioned and the spend for each product.
Q7. Details on how these were procured. i.e. By Framework
i. Procurement method
ii. If Framework, please state which one.
Q8. Do you normally purchase equipment as services or as a capital?
Q9. What is your annual print/copy volume and spend?
Q10. Who is the person(s) within your organization responsible for the MFD's, print hardware, and supplies contract(s)? Please provide their title and their contact details.
Q11. Who is responsible for purchasing end user devices such as laptops, desktops, displays and accessories? Please provide their title, and their contact details.

Yours faithfully,
Issy Hardie

Lynda Cross,

Dear Ms Hardie
Thank you for your request for information.
Please find below WCG's responses to each question:
Q1. Please name all the IT resellers that you have contacts with and buy
from. Main suppliers for everything listed are Konica Minolta, Insight
Direct (UK), Stone Technologies Ltd, XMA
Q2. What is the length of the contracts, more specifically their end date,
with the named IT resellers in question 1. Only MFD's are contracted, 3
year fixed term contract.  MFD next due August 2024.
Q3. What year and month is the next hardware refresh due? We don't have a
hardware refresh timetable. Equipment is replaced when it is no longer fit
for purpose.
Q4. Please name the number of devices deployed by the
University/College? Approx 6000 for everything
Q5. In reply to question 4, which department/facility are those
located? Across the entire organisation
Q6. Please name the brand and model of the devices mentioned and the spend
for each product. Koninca Minolta, HP, Dell, Lenovo, and Stone branded
products. Models are too numerous to list as they change regularly. Spend
varies considerably each year, but generally somewhere between 250k-500k
per year on hardware. 
Q7. Details on how these were procured. i.e. By Framework
i. Procurement method  Direct award through a Framework
ii. If Framework, please state which one. Crown Commercial Services, NHS
Shared Business Services
Q8. Do you normally purchase equipment as services or as a
capital? Capital
Q9. What is your annual print/copy volume and spend? Application of
exemption s.41(1) FOIA - information provided in confidence 
Q10. Who is the person(s) within your organization responsible for the
MFD's, print hardware, and supplies contract(s)? Please provide their
title and their contact details. Procurement & Purchasing Manager,
[1][email address] 
Q11. Who is responsible for purchasing end user devices such as laptops,
desktops, displays and accessories? Please provide their title, and their
contact details. ICT Service Delivery Manager, [2][email address] 
Kind Regards
Mrs Lynda Cross
Data Protection & Freedom of Information Officer
WCG
T: 07858 300 228
My office hours are Tuesday, Wednesday & Thursday 8:30am - 4:30pm.

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