Dear Law Commission,

I am writing to make a request for all the information to which I am entitled under Freedom of Information Act 2000. My requests are outlined below as specifically as possible to help you retrieve the information required. However, if any of the below is unclear, I would appreciate if you could contact me as I understand that under the act, you are required to assist requesters.

Please could you provide the following information:

1) How many employees are working for your organisation, including full-time, part-time, and contracted staff?
2) What is your annual intranet budget?
3) What is your current intranet solution? (e.g. Invotra, Sharepoint, Kahootz, Umbraco)
4) How long have you been using this solution, and when does your contract expire?
5) Do you work with an external partner to supply your intranet? If not, do you develop your intranet internally?
6) Which team/individual is responsible for managing your intranet internally?
7)Which other organisations have access to your intranet?
8) Do you share IT services with other organisations?
9) Are you using the Office 365 suite? If so, which applications from the suite are in use?
10) Who is responsible for your intranet’s procurement within the organisation?
11) Do you use Microsoft’s Active Directory to manage your people data? If so, is your Active Directory (AD) managed on-premise or in the cloud?
12) Do you use any other Software as a Service (SaaS) applications? (e.g. Atlassian/Jira, Slack, Trello, Xero)

If possible, please could you present the information via a Microsoft Word or Excel document, sent to me via email. I understand that under the act, I should be entitled to a response within 20 days and therefore I would appreciate if you could confirm receipt of my request.

Yours faithfully,

Louis James

LAWCOM (FOI), Law Commission

This is an automatic acknowledgement of your email, which is being dealt
with. If we require further details from you, we will contact you again
before we send you a substantive reply.

Thank you,

Law Commission

For information about how we handle your personal data, please see our
[1]Privacy Notice

 

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LAWCOM (FOI), Law Commission

Dear Louis,

Thank you for your request for information dated 18/10/19 and received in this office on 18/10/19.
We acknowledge receipt. We are handling your request for information under the Freedom of Information Act 2000.

We will respond to you as promptly as possible and, in any event, will provide the information you seek within 20 working days from receipt of your request, unless it transpires that we do not hold the information or that the information is exempt from disclosure. In the latter event we will advise you why the information sought cannot be disclosed.

Your request for information will be handled within the Commission by the Corporate services team.

If you have any query in the meantime relating to your request please contact Sade King in this office (020-3334 0431) who acts as the Commission’s FoI co-ordinator.

Kind regards,
Jamil

Jamil Hussain | Law Commission
Corporate Services Team Assistant
1st Floor, Tower, Post Point 1.54, 52 Queen Anne’s Gate, London SW1H 9AG
(access via 102 Petty France)
Tel: 020 3334 0200 | Web: www.lawcom.gov.uk
For information about how we handle your personal data, please see our Privacy Notice

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LAWCOM (FOI), Law Commission

Dear Louise,

Thank you for your email of 18th October 2019 requesting information.
Your request has been handled under the Freedom of Information Act 2000 (FOI 2000).

The Law Commission is an arm's length body (ALB) sponsored by the Ministry of Justice (MoJ). I have answered your questions as far as I can. However, as our intranet services are provided by MoJ some of the information requested is held by the MoJ rather than the Law Commission. If you wish to follow up some of these points with MoJ, please contact [email address].

1) How many employees are working for your organisation, including full-time, part-time, and contracted staff?

The Law Commission currently has 64 employees.

2) What is your annual intranet budget?

The Law Commission's intranet is part of an MoJ-wide intranet system where each ALB has their own 'space' on the system. As such, the Law Commission does not have its own intranet budget as costs are met by MoJ.

3) What is your current intranet solution? (e.g. Invotra, Sharepoint, Kahootz, Umbraco)

Wordpress.

4) How long have you been using this solution, and when does your contract expire?

This information is held by MoJ, rather than the Law Commission.

5) Do you work with an external partner to supply your intranet? If not, do you develop your intranet internally?

An MoJ-wide team are responsible for the management and upkeep of the intranet. This includes dealing with bugs and issues, and introducing new features. They do this for the MoJ and all its arm's length bodies.

6) Which team/individual is responsible for managing your intranet internally?

The Head of Communications is responsible for managing the Law Commission's space on the intranet.

7) Which other organisations have access to your intranet?

As the system is shared, all organisations that exist in the system can access the Law Commission intranet. These include:

MoJ, Criminal Injuries Compensation Authority, HM Courts & Tribunal Service (HMCTS), HM Prisons & Probation Service (HMPPS), Judicial Appointments Commission, Judicial Office, Legal Aid Agency, Office of the Public Guardian, Parole Board, Official Solicitor and Public Trustee and the Youth Justice Board.

8) Do you share IT services with other organisations?

Yes, IT services are shared with MoJ and its ALBs.

9) Are you using the Office 365 suite? If so, which applications from the suite are in use?

The Law Commission uses the Office 365 suite. We currently use Word, Excel, PowerPoint, Outlook, OneNote, OneDrive, Publisher, SharePoint and Skype for Business.

10) Who is responsible for your intranet’s procurement within the organisation?

The Law Commission has no role in the intranet's procurement. This is managed centrally by MoJ.

11) Do you use Microsoft’s Active Directory to manage your people data? If so, is your Active Directory (AD) managed on-premise or in the cloud?

The Law Commission does not use Microsoft's Active Directory.

12) Do you use any other Software as a Service (SaaS) applications? (e.g. Atlassian/Jira, Slack, Trello, Xero)

Yes. The Law Commission uses MailChimp, Trello, Kahootz, and Citizen Space.

If you are not content with the manner in which we have handled your request for information you can ask us to conduct an internal review of the request. Please contact Sade King, our FoI co-ordinator, who will explain and initiate the internal procedure for you. We ask that your request for a review is made within two months of the date of this letter.
If you remain dissatisfied with the handling of your request you have a right of appeal to the Information Commissioner at:

The Information Commissioner’s Office, Wycliffe House, Water Lane, Wilmslow, Cheshire, SK9 5AF

t. 0303-123-1113
w. www.ico.org.uk

Kind Regards,
Jamil

Corporate Services Team | Law Commission 1st Floor, Tower, Post Point 1.54, 52 Queen Anne’s Gate, London SW1H 9AG (access via 102 Petty France)
Tel: 020 3334 0200 | Web: www.lawcom.gov.uk
Email: [email address]
For information about how we handle your personal data, please see our Privacy Notice

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