Insurance Services

The request was partially successful.

Dear Royal Veterinary College,

I would be most grateful if you would provide me, under the Freedom of Information Act, details in respect to the contract below.

Tender for Insurance and Associated Services

The details we require are:
• The ITT documents which were used to support the procurement of the current contract
• Suppliers who applied for inclusion on each framework/contract and were successful & not successful at the PQQ & ITT stages
• Actual spend on this contract/framework (and any sub lots), from the start of the contract to the current date
• Start date & duration of framework
• Is there an extension clause in the framework(s)/contract(s) and, if so, the duration of the extension?
• Has a decision been made yet on whether the framework(s)/contract(s) are being either extended or renewed?
• Who is the senior officer (outside of procurement) responsible for this contract?

Thank you for your help.

Yours faithfully,

Grace Williams

FOI, Royal Veterinary College

Dear Ms Williams

We write to acknowledge receipt of your request for data under the terms
of the Freedom of Information Act and shall reply again in due course.

 

Yours sincerely,

 

FOI Officer                   

The Royal Veterinary College

 

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FOI, Royal Veterinary College

Dear Ms Williams

We write to acknowledge receipt of your request for data under the terms
of the Freedom of Information Act and shall reply again in due course.

 

 

Yours sincerely,

 

FOI Officer                   

The Royal Veterinary College

 

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FOI, Royal Veterinary College

Dear Ms Williams

Having conducted a search of the College’s records, we can confirm that it
does hold information relevant to your request as it relates to the actual
premium spend incurred by the College. The requested procurement
information is not held by the College but is held by the London
Universities Purchasing Consortium (LUPC): [1]www.lupc.ac.uk that is not
itself a public authority but is a not-for-profit organization (see
details below under our §16 duties).

 

In regard to your request for the value of the College’s insurance
contract, we are declining to supply this information under the provisions
of §43(2) of the FOI Act. This is a qualified exemption relating to
commercial interests. We are applying it to this part of your request
because in releasing the contract pricing information, the commercial
interests of the Royal Veterinary College would be damaged because the
College’s position in a competitive environment would be weakened.
Specifically, the College’s ability to seek value for money through future
LUPC procurement exercises would be compromised and the ability of the
College to seek best value for money through the LUPC’s competitive
procurement processes outweighs the public interest in disclosure of the
pricing information you have requested.

 

The Senior Officer responsible for insurance at the College is the
Director of Finance [ [2][email address] ]

 

Under our §16 responsibilities under the FOI Act, we can advise as
follows:

 

The College is a member of the London Universities Purchasing Consortium
(LUPC). The LUPC is a not-for-profit organisation whose aim is to achieve
value for money (VfM) for its members in their procurement of goods and
services in compliance with the public contracts regulations. A brief
overview of its services can be found here:
[3]https://www.lupc.ac.uk/who-we-are  

 

The LUPC is therefore involved in working collaboratively alongside other
specialist sector purchasing organisations to tender for framework
agreements compliant with procurement contract regulations for its members
to use, one of which relates to insurance and associated services. The
LUPC tendered for an Insurance Brokerage Services Framework, Reference
INS5033 LU, under which a contract was awarded to Arthur J Gallagher
Insurance Brokers Ltd, who in turn tendered for various insurance services
for the benefit of LUPC members.

 

LUPC members benefit from the preferential rates and coverage available to
the consortium as a result of the size, estimated spend of the insurance
pool and spread of business offered to the brokers / insurers, who have
been chosen through the LUPC’s competitive tender process. The insurance
framework agreement is usually for an initial 3-year period with a
compliant option to extend for up to 2 years. The current framework for
insurance broker services is expected to be retendered by the LUPC later
this year, whilst a tender for the various insurance services is expected
to be undertaken in 2022.

 

Once the rates and terms of cover have been negotiated under the
framework, the individual member’s risks are compliantly placed with /
through the selected brokers / insurers. Under this process the College
purchases levels of cover and levels of indemnity in accordance with its
individual risk profile requirements.

 

 

Yours sincerely,

 

FOI Officer                   

The Royal Veterinary College

 

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