Insurance Services

Roedd y cais yn llwyddiannus.

Dear De Montfort University,

I would be most grateful if you would provide me, under the Freedom of Information Act, details in respect to the contract below.

Tender for Insurance and Associated Services

The details we require are:
• The ITT documents which were used to support the procurement of the current contract
• Suppliers who applied for inclusion on each framework/contract and were successful & not successful at the PQQ & ITT stages
• Actual spend on this contract/framework (and any sub lots), from the start of the contract to the current date
• Start date & duration of framework
• Is there an extension clause in the framework(s)/contract(s) and, if so, the duration of the extension?
• Has a decision been made yet on whether the framework(s)/contract(s) are being either extended or renewed?
• Who is the senior officer (outside of procurement) responsible for this contract?

Thank you for your help.

Yours faithfully,

Grace Williams

Freedom Of Information, De Montfort University

Dear Grace

During the unprecedented challenges of the coronavirus (COVID-19) pandemic, while De Montfort University will make every effort to comply with the timescales of the Freedom of Information Act 2000, the General Data Protection Regulation, and the Data Protection Act 2018, it may be necessary to temporarily divert resources to support the welfare and safety of staff and students, and away from the University’s compliance and information rights work, and this may impact our response times.

We apologise for any impact this may have, but this is a challenge many organisations will face at the moment and one the Information Commissioner’s Office have recognised. The Information Commissioner’s Office have advised:

We can’t extend statutory timescales, but we will tell people through our own communications channels that they may experience understandable delays when making information rights requests during the pandemic.

The Information Commissioner’s Office have provided additional information here

FREEDOM OF INFORMATION ACT 2000

Thank you for your email request below.

Your request is being considered and if the information is held you will receive the information requested within the statutory timescale of 20 working days as defined by the Freedom of Information Act 2000, subject to the information not being exempt.

If the time taken to meet your request is likely to exceed 18 hours, we will contact you and ask you amend your request to bring it below this time limit. We will assist you with suggestions of how this might be achieved.

I may also contact you if the request needs to be clarified; this is to ensure that we provide you with the information you require.

Please note that some information you have requested may not be provided to you; this will only be information that can be withheld by law. In most cases the reasons will be explained to you along with your copy of any information that can be released to you.

In order to ensure a prompt response to any communication, please ensure that any further emails are copied to [De Montfort University request email].

Yours sincerely,

Paul Starkey

Information Governance Manager

Governance and Legal

DE MONTFORT UNIVERSITY

Trinity House

The Gateway
Leicester
LE1 9BH
T: +44 (0)116 2577655
E: [email address]
W: dmu.ac.uk

Responsible for: Freedom of Information, Data Protection Act compliance and Records Management

dangos adrannau a ddyfynnir

Freedom Of Information, De Montfort University

1 Atodiad

Dear Grace,

FREEDOM OF INFORMATION ACT 2000-INFORMATION REQUEST

During the unprecedented challenges of the coronavirus (COVID-19) pandemic, while De Montfort University is making every effort to comply with the timescales of the Freedom of Information Act 2000, the General Data Protection Regulation, and the Data Protection Act 2018, it has been necessary to temporarily divert resources to support the welfare and safety of staff and students, and away from the University’s compliance and information rights work, and this has impacted our response times.

We apologise for any impact this may have, but this is a challenge many organisations will face at the moment and one the Information Commissioner’s Office have recognised. The Information Commissioner’s Office have advised:

We can’t extend statutory timescales, but we will tell people through our own communications channels that they may experience understandable delays when making information rights requests during the pandemic.

The Information Commissioner’s Office have provided additional information here

Your request for information has been considered under the requirements of the Freedom of Information Act and our response is as follows:

• The ITT documents which were used to support the procurement of the current contract
• De Montfort University contracts for insurance through arrangements tendered and awarded by the London Universities Purchasing Consortium (LUPC). Copies of the relevant tender documentation used would need to be requested from LUPC. Contact point: [email address]

• Suppliers who applied for inclusion on each framework/contract and were successful & not successful at the PQQ & ITT stages
• As above, this information would need to be requested from LUPC

• Actual spend on this contract/framework (and any sub lots), from the start of the contract to the current date
• De Montfort University spend to date under current contract arrangements is £2,367,588.33

• Start date & duration of framework -
• The LUPC Insurance Programme Summary attached provides details of relevant contracts, start dates, current end dates, and extension options

• Is there an extension clause in the framework(s)/contract(s) and, if so, the duration of the extension?
• As above

• Has a decision been made yet on whether the framework(s)/contract(s) are being either extended or renewed?
• Agreements have been extended as reflected within the attached LUPC Insurance Programme Summary

• Who is the senior officer (outside of procurement) responsible for this contract?
• The Head of Procurement (Martin Satchwell) is also the budget holder for Insurance, and as such the senior responsible officer

If you have any queries please get in touch with me to discuss them. You might like to know that the University’s website www.dmu.ac.uk contains a section on the Freedom of Information Act that lists other publications readily available from the University under its Publication Scheme.

Yours sincerely,

Paul Starkey

Information Governance Manager

Governance and Legal

DE MONTFORT UNIVERSITY

Trinity House

The Gateway
Leicester
LE1 9BH
T: +44 (0)116 2577655
E: [email address]
W: dmu.ac.uk

Responsible for: Freedom of Information, Data Protection Act compliance and Records Management

You have the right to complain to the University about this decision. If you wish to do this please write to:

Regulations and Complaints Manager
Corporate Services
0.13 Trinity House
Leicester
Telephone (0116) 257 7694

If you are subsequently not satisfied with the University’s response to your complaint you have a right of appeal to the independent Information Commissioner.

The Information Commissioner’s Offices are currently closed, and therefore unable to receive correspondence via post. Please contact the Information Commissioner’s Office through their contact page

Most of the information we provide in response to Freedom of Information Act 2000 request will be subject to copyright protection. In most cases the copyright will be owned by De Montfort University. The copyright in other information may be owned by another person or organization as indicated in the information itself.

You are free to use any information supplied for your own use, including for non-commercial research purposes. The information may also be used for the purposes of news reporting. However, any other type of re-use, for example, publishing the information or issuing copies to the public will require the permission of the copyright holder.

For information where the copyright is owned by the De Montfort University, details of the conditions of re-use can be found on our website at www.dmu.ac.uk.

For information where the copyright is owned by another person or organization, you must apply to the copyright holder to obtain their permission.

dangos adrannau a ddyfynnir