Information Request re. the Current Business Expense Management Process

Cris Lehmann made this Rhyddid Gwybodaeth request to East Cambridgeshire District Council

Automatic anti-spam measures are in place for this older request. Please let us know if a further response is expected or if you are having trouble responding.

Roedd y cais yn llwyddiannus.

Dear East Cambridgeshire District Council,

I'd be grateful if you can provide me with the following information under the Freedom of Information Act 2000.

1. Name, position and email address of the staff responsible for the council’s staff purchase/expense cards.
2. If an automated business expense management is in place, what is the name of the system/card provider and the amount of cards currently in use?
3. If this on a contacted basis, please provide the contract end date.
4. The estimated (or actual) amount of spend (£) in business expenses either by department or as an overall total for the most recent financial year.
5. Name, position and email address of the staff or department responsible for reducing the carbon emissions (CO2) within the council as part of the overall strategy to achieve carbon neutrality.

I trust all is in order and thank you in advance for your help.

Yours faithfully,

Cris Lehmann

foi, East Cambridgeshire District Council

AUTOMATED MESSAGE We acknowledge receipt of this email and your request
will be dealt with accordingly. The Council have 20 working days to comply
with requests for information under the Freedom of Information Act 2000
and Environmental Information Regulations 2004. Please note if your email
is not a request for information, this will not fall within the statutory
time limit but will be dealt with by the relevant department. Victoria
Higham Information and Legal Support Officer 01353 665555
[email address] www.eastcambs.gov.uk East Cambridgeshire
District Council, The Grange, Nutholt Lane, Ely, Cambs CB7 4EE

foi, East Cambridgeshire District Council

Good Morning,

Thank you for your recent FOI request. I have been asked by the department
responsible for answering to request clarification from you. Can you
please clarify what is meant by:

"automated business expense management"
"estimated (or actual) amount of spend (£) in business expenses"

Once we receive clarification from you we can proceed with your request.
If we do not hear from you within 3 months of the date of this email, we
will consider your request closed.

Kind Regards,
Victoria Higham
Information Officer
East Cambridgeshire District Council
The Grange, Nutholt Lane, Ely, Cambs, CB7 4EE
Pay, report, apply online 24 hours a day
01353 665555
[1][East Cambridgeshire District Council request email]

dangos adrannau a ddyfynnir

Dear East Cambs Council

You have requested clarification of the following, which I am happy to provide.

"automated business expense management"

Business expenses in this instance is anything that a staff member spends (potentially from their own finances to get reimbursed at a later date; an ad hoc purchase; anything on a purchase card or council credit card) Typical examples will be fuel; hotel stays on council business; stationery.

Organisations are starting to move to systems that allow the purchasing and staff reimbursement to be done automatically or prepaid cards. I'd like to know if East Cambs Council have a system in place at present or if this is a manual process within the Finance Dept.

"estimated (or actual) amount of spend (£) in business expenses"

I'd like the monetary total of these expense for the most recent financial year you have data for.

Thanks for your help with this.

Yours sincerely,

Cris Lehmann

foi, East Cambridgeshire District Council

AUTOMATED MESSAGE We acknowledge receipt of this email and your request
will be dealt with accordingly. The Council have 20 working days to comply
with requests for information under the Freedom of Information Act 2000
and Environmental Information Regulations 2004. Please note if your email
is not a request for information, this will not fall within the statutory
time limit but will be dealt with by the relevant department. Victoria
Higham Information and Legal Support Officer 01353 665555
[email address] www.eastcambs.gov.uk East Cambridgeshire
District Council, The Grange, Nutholt Lane, Ely, Cambs CB7 4EE

foi, East Cambridgeshire District Council

1 Atodiad

Good Afternoon,

Thank you for your recent FOI request, please find your response attached.

Kind Regards,
Victoria Higham
Information Officer
East Cambridgeshire District Council
The Grange, Nutholt Lane, Ely, Cambs, CB7 4EE
Pay, report, apply online 24 hours a day
01353 665555
[1][East Cambridgeshire District Council request email]

dangos adrannau a ddyfynnir

Dear Victoria

Thank you very for the prompt and full response to my enquiry.

Yours sincerely,

Cris Lehmann

foi, East Cambridgeshire District Council

AUTOMATED MESSAGE We acknowledge receipt of this email and your request
will be dealt with accordingly. The Council have 20 working days to comply
with requests for information under the Freedom of Information Act 2000
and Environmental Information Regulations 2004. Please note if your email
is not a request for information, this will not fall within the statutory
time limit but will be dealt with by the relevant department. Victoria
Higham Information and Legal Support Officer 01353 665555
[email address] www.eastcambs.gov.uk East Cambridgeshire
District Council, The Grange, Nutholt Lane, Ely, Cambs CB7 4EE