Information Request re. the Current Purchase Cards

Joseph Wyn Griffith made this Rhyddid Gwybodaeth request to Bradford City Council

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Roedd y cais yn llwyddiannus.

Joseph Wyn Griffith

Dear Bradford City Council,

I'd be grateful if you can provide me with the following information under the Freedom of Information Act 2000.

1. What is the name of the purchase/procurement card provider?

2. Number of cards currently in use?

3. What is the contract end date?
3a. Which procurement portal will this be published on?

4. The estimated (or actual) amount of spend (£) on these cards either by department or as an overall total for the 2020/21 financial year. Please provide the figure spent on cards and also non-card spend if applicable.
(Council expenditure in this instance is anything that a staff member spends (potentially from their own finances to get reimbursed at a later date); an ad hoc purchase; anything on a purchase card or council credit card. Typical examples will be fuel; hotel stays on council business; stationery etc.)

5. What system does the Council use for Payroll?

6. What system does the Council use for HR?

I trust all is in order and thank you in advance for your help.

Yours faithfully,

Joseph Wyn Griffith

Freedom of Information, Bradford City Council

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Freedom of Information, Bradford City Council

Dear  Joseph,

 

 

I refer to your request dated 2nd March 2022 under the Freedom of
Information Act asking to supply the following information:

 

1. What is the name of the purchase/procurement card provider?

 

2. Number of cards currently in use?

 

3. What is the contract end date?

 

3a. Which procurement portal will this be published on?

 

4. The estimated (or actual) amount of spend (£) on these cards either by
department or as an overall total for the 2020/21 financial year.  Please
provide the figure spent on cards and also non-card spend if applicable.

 

(Council expenditure in this instance is anything that a staff member
spends (potentially from their own finances to get reimbursed at a later
date); an ad hoc purchase; anything on a purchase card or council credit
card.   Typical examples will be fuel; hotel stays on council business;
stationery etc.) 

 

5. What system does the Council use for Payroll?

 

6. What system does the Council use for HR?

 

The Council’s response is set out below:

 

1: Lloyds Bank - provision of purchasing cards and system (includes
walking plastic, virtual cards and embedded cards)

 

2: The Council has 284 cards.

 

3: 16th August 2023 with 2 x 12 month options to extend

 

3a: No decision has been made yet on any future requirements after the
current contract expires.

 

FYI -  the Council advertises tender opportunities on the regional
electronic tendering system YORtender -  https://yortender.eu-supply.com/

 

4: Here is the information HR can provide from the SAP expenses report:

 

Expense Type

 Amount 2020/21

 

Book Allowance

 £437

 

C.F.I.T. Allowance

 £324

 

Car Rental

 £309

 

Disclosure & Barring Reimbursement

 £182

 

Exception Amount

 £11,763

 

Eye Test

 £3,901

 

Fuel Card

 £45,499

 

Parking

 £10,800

 

Professional Fees

 £37,831

 

R&BPC

 £96

 

Renewals

 £3,521

 

Settling In

 £404

 

Spectacle Contribution

 £6,397

 

Subsistence

 £466

 

Taxi

 £4,182

 

Train

 £5,698

 

Vaccination

 £13

 

Grand Total

 £131,823

 

NB this doesn’t include any mileage claims.

 

The Procurement Department has advised the following in regards Question
4:

 

The Council is applying the exemption under Section 21 (reasonably
accessible by other means) of the Freedom of Information Act for
information on card spend because it is already publicly available and
accessible on Northern Data Hub.

 

https://datahub.bradford.gov.uk/ebase/da...

 

5:  SAP ECC6.0.

 

6: SAP ECC6 – HR

 Saba Cloud – LMS

 EngageATS – Recruitment

          Civica  - EDM

 

In accordance with the Freedom of Information Act, if you are not
satisfied with the reply to your request you can ask for a review. A
request for a review must be submitted within 40 working days in writing
to the Corporate Information Governance Team, City of Bradford
Metropolitan District Council, City Hall, Centenary Square, Bradford, BD1
1HY or by emailing [Bradford City Council request email].

 

If you are still not satisfied with the outcome of the internal review you
have the right of appeal to the Information Commissioner who can be
contacted at:

 

Information Commissioner’s Office,

Wycliffe House, Water Lane, Wilmslow, Cheshire, SK9 5AF.

Tel: 0303 123 1113

Web Link: www.ico.org.uk.

 

City of Bradford Metropolitan District Council is registered with the
Information Commissioners Office (ICO) under the provisions of the Data
Protection Act 2018. The Council takes its responsibilities under the Act
very seriously.  To find out more on how we handle your information,
please click on the following link:
https://www.bradford.gov.uk/privacy-notice

 

Regards

 

Giles Whistlecraft

Information Governance Officer

Finance, IT & Procurement Service

 

Telephone Number: 01274 434506

Email: [Bradford City Council request email]

 

City of Bradford Metropolitan District Council

Department of Corporate Resources

City Hall, Centenary Square, Bradford, BD1 1HY

 

This email, and any attachments, may contain Protected or Restricted
information and is intended solely for the individual to whom it is
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must not disclose, distribute, copy, print or rely on any of the
information contained in it or attached, and all copies must be deleted
immediately. Whilst we take reasonable steps to try to identify any
software viruses, any attachments to this email may nevertheless contain
viruses which our anti-virus software has failed to identify. You should
therefore carry out your own anti-virus checks before opening any
documents. Bradford Council will not accept any liability for damage
caused by computer viruses emanating from any attachment or other document
supplied with this email. Emails may be subject to recording and/or
monitoring in accordance with relevant legislation.