Information regarding digital transfer of records to The National Archives

Tulip made this Rhyddid Gwybodaeth request to Metropolitan Police Service (MPS)

This request has been closed to new correspondence from the public body. Contact us if you think it ought be re-opened.

Roedd y cais yn llwyddiannus.

Dear Metropolitan Police Service (MPS),

Please find below my request for general information. It relates to the transfer of born-digital records to TNA:

1. Has your department (MPS) transferred born-digital records to TNA?

2. If not, when do you anticipate that you will transfer born-digital records to TNA?

3. Which of the processes for born-digital records is the most resource intensive for MPS?

(E.g Apprasial and Selection, Sensitivity Review, Transfer process
Other......)

4. Which of the processes for born-digital records is the least resource intensive for MPS?

(E.g Apprasial and Selection, Sensitivity Review, Transfer process
Other......)

5. Is the sensitivity review of born-digital records in your department technology-assisted?

6. Which FOIA exmeptions, if any, most apply/will apply to your department's born-digital records at transfer stage?

(No need to state individual exemptions, categories will suffice such as Personal, National, Principle)

7. What date does/will your department use for the trigger date for the transfer of digital records? (e.g date record last modified).

8. Does your department use outsourced IT?

Yours faithfully,

Dr. Lale Özdemir

Metropolitan Police Service (MPS)

Dear Mr Özdemir

Freedom of Information Request Reference No: 2017010000775

I write in connection with your request for information which was received
by the Metropolitan Police Service (MPS) on 19/01/2017.  I note you seek
access to the following information:

* 1. Has your department (MPS) transferred born-digital records to TNA?
2. If not, when do you anticipate that you will transfer born-digital
records to TNA? 3. Which of the processes for born-digital records is
the most resource intensive for MPS? (E.g Apprasial and Selection,
Sensitivity Review, Transfer process Other......) 4. Which of the
processes for born-digital records is the least resource intensive for
MPS? (E.g Apprasial and Selection, Sensitivity Review, Transfer
process Other......) 5. Is the sensitivity review of born-digital
records in your department technology-assisted? 6. Which FOIA
exmeptions, if any, most apply/will apply to your department's
born-digital records at transfer stage? (No need to state individual
exemptions, categories will suffice such as Personal, National,
Principle) 7. What date does/will your department use for the trigger
date for the transfer of digital records? (e.g date record last
modified). 8. Does your department use outsourced IT?

Your request will now be considered in accordance with the Freedom of
Information Act 2000 (the Act).  You will receive a response within the
statutory timescale of 20 working days as defined by the Act.  

If you have any further enquiries concerning this matter, please contact
us at [email address] or on the phone at 0207 161 3500, quoting the
reference number above. Should your enquiry relate to the logging or
allocations process we will be able to assist you directly and where your
enquiry relates to other matters (such as the status of the request) we
will be able to pass on a message and/or advise you of the relevant
contact details.

Yours sincerely

Peter Deja
Support Officer - Freedom of Information Triage Team
 
COMPLAINT RIGHTS

Are you unhappy with how your request has been handled or do you think the
decision is incorrect?

You have the right to require the Metropolitan Police Service (MPS) to
review their decision.

Prior to lodging a formal complaint you are welcome to discuss the
response with the case officer who dealt with your request.  

Complaint

If you are dissatisfied with the handling procedures or the decision of
the MPS made under the Freedom of Information Act 2000 (the Act) regarding
access to information you can lodge a complaint with the MPS to have the
decision reviewed.

Complaints should be made in writing, within forty (40) working days from
the date of the refusal notice, and addressed to:

FOI Complaint
Information Rights Unit
PO Box 57192
London
SW6 1SF
[email address]

In all possible circumstances the MPS will aim to respond to your
complaint within 20 working days.

The Information Commissioner

After lodging a complaint with the MPS if you are still dissatisfied with
the decision you may make application to the Information Commissioner for
a decision on whether the request for information has been dealt with in
accordance with the requirements of the Act.

For information on how to make application to the Information Commissioner
please visit their website at www.ico.org.uk.  Alternatively, write to or
phone:

Information Commissioner's Office
Wycliffe House
Water Lane
Wilmslow
Cheshire
SK9 5AF
Phone: 0303 123 1113

Total Policing is the Met's commitment to be on the streets and in your
communities to catch offenders, prevent crime and support victims. We are
here for London, working with you to make our capital safer.

 

Consider our environment - please do not print this email unless
absolutely necessary.

NOTICE - This email and any attachments may be confidential, subject to
copyright and/or legal privilege and are intended solely for the use of
the intended recipient. If you have received this email in error, please
notify the sender and delete it from your system.  To avoid incurring
legal liabilities, you must not distribute or copy the information in this
email without the permission of the sender. MPS communication systems are
monitored to the extent permitted by law.  Consequently, any email and/or
attachments may be read by monitoring staff. Only specified personnel are
authorised to conclude any binding agreement on behalf of the MPS by
email. The MPS accepts no responsibility for unauthorised agreements
reached with other employees or agents.  The security of this email and
any attachments cannot be guaranteed. Email messages are routinely scanned
but malicious software infection and corruption of content can still occur
during transmission over the Internet. Any views or opinions expressed in
this communication are solely those of the author and do not necessarily
represent those of the Metropolitan Police Service (MPS).

 

Find us at:

Facebook: Facebook.com/metpoliceuk
Twitter: @metpoliceuk

Metropolitan Police Service (MPS)

Dear Dr Özdemir

Freedom of Information Request Reference No: 2017010000775

I write in connection with your request for information which was received
by the Metropolitan Police Service (MPS) on 19/01/2017.  I note you seek
access to the following information:

* 1. Has your department (MPS) transferred born-digital records to TNA?
* 2. If not, when do you anticipate that you will transfer born-digital
records to TNA?
* 3. Which of the processes for born-digital records is the most
resource intensive for MPS? (E.g Appraisal and Selection, Sensitivity
Review, Transfer process Other......)
* 4. Which of the processes for born-digital records is the least
resource intensive for MPS? (E.g Appraisal and Selection, Sensitivity
Review, Transfer process Other......)
* 5. Is the sensitivity review of born-digital records in your
department technology-assisted?
* 6. Which FOIA exemptions, if any, most apply/will apply to your
department's born-digital records at transfer stage? (No need to state
individual exemptions, categories will suffice such as Personal,
National, Principle)
* 7. What date does/will your department use for the trigger date for
the transfer of digital records? (e.g date record last modified).
* 8. Does your department use outsourced IT?

SEARCHES TO LOCATE INFORMATION

To locate the information relevant to your request searches were conducted
with our Records Management Branch.  

DECISION

I have today decided to disclose the located information to you in full.

Q1. Has your department (MPS) transferred born-digital records to TNA?
A1. Some data sets (statistical information) have been transferred to TNA,
however we have not transferred any documents to TNA.

Q2. If not, when do you anticipate that you will transfer born-digital
records to TNA?
A2. At the moment we are unable to state when we will transfer
born-digital records to TNA

Q3. Which of the processes for born-digital records is the most resource
intensive for MPS? (E.g Appraisal and Selection, Sensitivity Review,
Transfer process Other......)
A3. We have yet to trial the process of appraising, selecting, sensitivity
reviewing & transferring so we are unable to state at this stage which
process is the most resource intensive

Q4. Which of the processes for born-digital records is the least resource
intensive for MPS? (E.g Appraisal and Selection, Sensitivity Review,
Transfer process Other......)
A4. We have yet to trial the process of appraising, selecting, sensitivity
reviewing & transferring so we are unable to state at this stage which
process is the least resource intensive

Q5. Is the sensitivity review of born-digital records in your department
technology-assisted?
A5. We have not undertaken the sensitivity review of any born-digital
records

Q6. Which FOIA exemptions, if any, most apply/will apply to your
department's born-digital records at transfer stage? (No need to state
individual exemptions, categories will suffice such as Personal, National,
Principle)
A6. FOIA exemptions are entirely dependent on the nature of the
information and therefore it is not possible to state which exemptions
would apply as these would vary with each record.  We can confirm that the
MPS commonly use the exceptions which cover personal data, investigations,
law enforcement and national security.  Exemptions used on a less frequent
basis include health and safety, commercial interests and legal privilege.
Other exemptions may also apply.

Q7. What date does/will your department use for the trigger date for the
transfer of digital records? (e.g date record last modified).
A7. We have yet to select any born-digital records so we are not yet able
to say what trigger date we will use

Q8. Does your department use outsourced IT?
A8. The MPS use a variety of IT programmes, some of these have been
developed in house, others are supplied by third parties including off the
shelf packages and bespoke systems.        

Should you have any further enquiries concerning this matter, please
contact me on 0207 161 3583 or via email at [email address],
quoting the reference number above.

Yours sincerely

David Edwards
Information Rights Unit

In complying with their statutory duty under sections 1 and 11 of the
Freedom of Information Act 2000 to release the enclosed information, the
Metropolitan Police Service will not breach the Copyright, Designs and
Patents Act 1988. However, the rights of the copyright owner of the
enclosed information will continue to be protected by law.  Applications
for the copyright owner's written permission to reproduce any part of the
attached information should be addressed to MPS Directorate of Legal
Services, 10 Lambs Conduit Street, London, WC1N 3NR.
 
COMPLAINT RIGHTS

Are you unhappy with how your request has been handled or do you think the
decision is incorrect?

You have the right to require the Metropolitan Police Service (MPS) to
review their decision.

Prior to lodging a formal complaint you are welcome to discuss the
response with the case officer who dealt with your request.  

Complaint

If you are dissatisfied with the handling procedures or the decision of
the MPS made under the Freedom of Information Act 2000 (the Act) regarding
access to information you can lodge a complaint with the MPS to have the
decision reviewed.

Complaints should be made in writing, within forty (40) working days from
the date of the refusal notice, and addressed to:

FOI Complaint
Information Rights Unit
PO Box 57192
London
SW6 1SF
[email address]

In all possible circumstances the MPS will aim to respond to your
complaint within 20 working days.

The Information Commissioner

After lodging a complaint with the MPS if you are still dissatisfied with
the decision you may make application to the Information Commissioner for
a decision on whether the request for information has been dealt with in
accordance with the requirements of the Act.

For information on how to make application to the Information Commissioner
please visit their website at www.ico.org.uk.  Alternatively, write to or
phone:

Information Commissioner's Office
Wycliffe House
Water Lane
Wilmslow
Cheshire
SK9 5AF
Phone: 0303 123 1113

Total Policing is the Met's commitment to be on the streets and in your
communities to catch offenders, prevent crime and support victims. We are
here for London, working with you to make our capital safer.

 

Consider our environment - please do not print this email unless
absolutely necessary.

NOTICE - This email and any attachments may be confidential, subject to
copyright and/or legal privilege and are intended solely for the use of
the intended recipient. If you have received this email in error, please
notify the sender and delete it from your system.  To avoid incurring
legal liabilities, you must not distribute or copy the information in this
email without the permission of the sender. MPS communication systems are
monitored to the extent permitted by law.  Consequently, any email and/or
attachments may be read by monitoring staff. Only specified personnel are
authorised to conclude any binding agreement on behalf of the MPS by
email. The MPS accepts no responsibility for unauthorised agreements
reached with other employees or agents.  The security of this email and
any attachments cannot be guaranteed. Email messages are routinely scanned
but malicious software infection and corruption of content can still occur
during transmission over the Internet. Any views or opinions expressed in
this communication are solely those of the author and do not necessarily
represent those of the Metropolitan Police Service (MPS).

 

Find us at:

Facebook: Facebook.com/metpoliceuk
Twitter: @metpoliceuk