Information regarding digital transfer of records to The National Archives

Tulip made this Rhyddid Gwybodaeth request to Foreign and Commonwealth Office

This request has been closed to new correspondence from the public body. Contact us if you think it ought be re-opened.

Roedd y cais yn llwyddiannus.

Dear Foreign and Commonwealth Office,

Please find below my request for general information. It relates to the transfer of born-digital records to TNA:

1. Has your department (FCO) transferred born-digital records to TNA?

2. If not, when do you anticipate that you will transfer born-digital records to TNA?

3.. Which of the processes for born-digital records is the most resource intensive for FCO?

(E.g Apprasial and Selection, Sensitivity Review, Transfer process
Other......)

4. Which of the processes for born-digital records is the least resource intensive for FCO?

(E.g Apprasial and Selection, Sensitivity Review, Transfer process
Other......)

5. Is the sensitivity review of born-digital records in your department technology-assisted?

6. Which FOIA exmeptions, if any, most apply/will apply to your department's born-digital records at transfer stage?

(No need to state individual exemptions, categories will suffice such as Personal, National, Principle)

7. What date does/will your department use for the trigger date for the transfer of digital records? (e.g date record last modified).

8. Does your department use outsourced IT?

Yours faithfully,

Tulip

Foreign and Commonwealth Office

Dear Tulip/Dr Lale Özdemir,

Can you please confirm the correct identity of the person making this request, as we notice that you have also made a request to the Home Office using 'Tulip' but signed off as 'Dr. Lale Özdemir'

https://www.whatdotheyknow.com/request/i...

Under FOIA we are entitled to validate that the request is made the correct person.

Once you confirm the correct name we will consider your request and our actions.

Yours sincerely,

FOI and DPA Team

dangos adrannau a ddyfynnir

Dear Foreign and Commonwealth Office,

You asked me to clarify my name. Lale means Tulip. My name is Lale Özdemir.

Can you please proceed with my request.

Yours sincerely,

Lale Özdemir

Yours faithfully,

Tulip

Dear Foreign and Commonwealth Office,

You asked me to clarify my name. Lale means Tulip. My name is Lale Özdemir.

Can you please proceed with my request.

Yours sincerely,

Dr. Lale Özdemir

Dear Foreign and Commonwealth Office,

I am still waiting for a response to my request for information. I provided clarification weeks ago and am yet to hear from you.

Yours faithfully,

Dr. Lale Özdemir

Foreign and Commonwealth Office

Dear Dr. Lale Özdemir

 

Please accept our apologies for the delay in acknowledging your enquiry.

 

Your enquiry has been passed to the appropriate department who will
respond to you directly regarding your enquiry.

 

Yours sincerely,

 

 

FOI and DPA Team

 

 

dangos adrannau a ddyfynnir

Dear Foreign and Commonwealth Office,

I am still awaiting a response to my request.

Yours faithfully,

Dr. Lale Özdemir

Foreign and Commonwealth Office

Dear Dr Özdemir,

 

Thank you for your email of 17 January. I apologise for the delay in
replying. The answers to your questions below about the transfer of
born-digital records to the TNA are in bold.

 

1.       Has your department (FCO) transferred born-digital records to
TNA?

 

The FCO has not yet transferred born digital records to The National
Archives under the Public Records Act

 

2.       If not, when do you anticipate that you will transfer
born-digital records to TNA?

 

Information about the FCO’s record release programme is available at
[1]www.gov.uk/archive-records.

 

Currently this Web site only includes a timetable for the transfer to TNA
of paper files. However, the FCO will add information about the transfer
to TNA of digital records when we are in a position to do so.

 

3.       Which of the processes for born-digital records is the most
resource intensive for FCO?

(E.g Apprasial and Selection, Sensitivity Review, Transfer process

Other......)

 

The FCO is currently working on the design of a process to transfer
digital records to TNA and we are therefore not currently in a position to
answer this question.

 

4.       Which of the processes for born-digital records  is the least
resource intensive for FCO?

 

(E.g Apprasial and Selection, Sensitivity Review, Transfer process

Other......)

 

A noted under Q.3 above, the FCO is working on the design of a process to
transfer digital records to TNA and we are therefore not currently in a
position to answer this question.

 

5.       Is the sensitivity review of born-digital records in your
department technology-assisted?

 

As noted under Q.3 above, the FCO is working on the design of a process to
transfer digital records to TNA and we are therefore not currently in a
position to answer this question.

 

6.       Which FOIA exmeptions, if any, most apply/will apply to your
department's born-digital records at transfer stage?

(No need to state individual exemptions, categories will suffice such as
Personal, National, Principle)

 

As with paper records, digital records will be reviewed for release in
line with the provisions of the Freedom of Information Act.

 

7.       What date does/will your department use for the trigger date for
the transfer of digital records? (e.g date record last modified).

 

As noted under Q.4 above, the FCO is working on the design of a process to
transfer digital records to TNA and we are therefore not currently in a
position to answer this question.

 

8.       Does your department use outsourced IT?

 

Yes we do use IT equipment that we have outsourced.

 

 

 

Yours sincerely,

 

 

Historical FOI Team

Knowledge Management Department

Foreign and Commonwealth Office

 

dangos adrannau a ddyfynnir

References

Visible links
1. http://www.gov.uk/archive-records
2. http://www.gov.uk/fco
3. http://blogs.fco.gov.uk/