Information regarding digital transfer of records to The National Archives

Tulip made this Rhyddid Gwybodaeth request to Department of Health and Social Care

This request has been closed to new correspondence from the public body. Contact us if you think it ought be re-opened.

Roedd y cais yn llwyddiannus.

Dear Department of Health,

Please find below my request for general information. It relates to the transfer of born-digital records to TNA:

1. Has your department (Department of Health) transferred born-digital records to TNA?

2. If not, when do you anticipate that you will trasnfer born-digital records to TNA?

3.. Which of the processes for born-digital records is the most resource intensive for Department of Health?

(E.g Apprasial and Selection, Sensitivity Review, Transfer process
Other......)

4. Which of the processes for born-digital records is the least resource intensive for Department of Health?

(E.g Apprasial and Selection, Sensitivity Review, Transfer process
Other......)

5. Is the sensitivity review of born-digital records in your department technology-assisted?

6. Which FOIA exmeptions, if any, most apply/will apply to your department's born-digital records at transfer stage?

(No need to state individual exemptions, categories will suffice such as Personal, National, Principle)

7. What date does/will your department use for the trigger date for the transfer of digital records? (e.g date record last modified).

8. Does your department use outsourced IT?

Yours faithfully,

Tulip

Do Not Reply,

Our ref: DE-1068819  

 

Dear Tulip,
 
Thank you for your correspondence of 19 January about born-digital
records.  I have been asked to reply.

I can confirm that no born-digital records are currently due for transfer
to The National Archives.  The Department anticipates that the first
records will need to be transferred during 2019.

With regard to your third and fourth questions, I should explain that the
Department has not prepared and transferred born-digital records yet. 
However, I am advised that the experience of transferring paper records
suggests that sensitivity review is the most resource intensive aspect,
and selection the least.

The Department is currently considering whether technology can assist in
the sensitivity review process, with the assistance of The National
Archives and Government Digital Service.

Turning to your sixth question, the application of exemptions is dependent
upon the records selected for transfer.  The Department has traditionally
extracted or closed records which contain personal sensitive information
about living individuals.

Regarding your seventh question, officials are considering using the
closure date of the aggregation of records.  The aggregation is formed
from individual documents, which together form the record.

Finally, I can confirm that the Department does use outsourced IT.

I hope this reply is helpful.

Yours sincerely,
 
Sarah Wilmshurst
Ministerial Correspondence and Public Enquiries
Department of Health

 

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