Information on the Black and Ethnic Minority Students attending the University

Roedd y cais yn llwyddiannus.

Dear University of Warwick,

I would be very grateful if you could provide me with anonymised information on the following questions based on Black and Ethnic Minorities (BEMs) students:

1) Numbers and percentages of Black and Ethnic Minorities (BEMs) that get an offer from your university and what gender they are
2) Number and percentage of BEMs that attend the university after meeting their offer
3) BEMs GCSE grades
4) BEMs A-level predicted grades
5) BEMs actual A-level grades
6) The degree course that they applied for
7) Type of school they went to e.g. state, private, grammar
8) The BEMs socio-economic background
9) How many and what percentages of BEMs parents didn’t go to university? How many of their parents did go to university?
10) The overall numbers and percentages of BEMs that applied to the university

I do not need any names, ages or personal information.

If possible, please also provide the same information for all years from 2010 onwards, or for at least 3 years.

Yours faithfully,
Miss C Ogbuju

infocompliance, Resource, University of Warwick

Thank you for your email which has been received by the University's
Information and Data Compliance Team. 

The University undertakes to respond to Freedom of Information requests
within 20 working days and to Subject Access Requests within 40 calendar
days.

If you have any queries do please email us and we will endeavour to reply
to you as soon as possible.

Thank you

Information and Data Compliance Team.

infocompliance, Resource, University of Warwick

Dear Ms Ogbuju,

Thank you for submitting an FOI request, asking for information from the
University of Warwick. In order to comply with your request, please could
you clarify the following:

·         We are uncertain of which format you are seeking this
information to be presented in. Can you provide us with a table  or tables
representative of the information you are seeking so we may best try and
respond to your request?

We look forward to hearing from you. The University will be unable to
proceed with your request until you have provided the requested
information. Please note that the 20 working day statutory time limit does
not begin until clarification has been received and we will close your
request in 20 working days if we receive no reply.

Kind Regards

 

Information and Data Compliance Team

 

 

dangos adrannau a ddyfynnir

Dear infocompliance, Resource,

I would please like the information to be put in the form of a continuous table in an Excel spreadsheet with each individual question (some numbered points have 2-3 questions in them) used as a header in the table. Therefore, the table should have approximately 16-20 columns of information.

Yours sincerely,

Miss C Ogbuju

infocompliance, Resource, University of Warwick

1 Atodiad

Dear Miss Ogbuju,

Please find attached a template table we have created in order to help respond to your request, this is not a finalised table and headings and information may change upon how the information is stored and presented within the teams that hold the information requested.

Can you confirm this is the format you are seeking?

Please note we have separated the "courses" section out so that the table is easier to read.

Please let us know your thoughts.

Kind Regards
 
Information and Data Compliance Team

dangos adrannau a ddyfynnir

Dear infocompliance, Resource,

The template table is more than I imagined and I am very grateful for it as it is very clear and easy to read.
However, a slight concern I have is that you have not included a column for what the average GCSE grade achieved was. In addition, I understand that the headings are not final but, you have repeated the BEM applicant predicated A-level grades twice when one of the headings should be "actual" A-level grades achieved instead.

Yours sincerely,
Miss C Ogbuju

infocompliance, Resource, University of Warwick

Dear Miss Ogbuju,

Thank you for confirming this and also pointing out the errors made.

We will work with the departments in question to complete this FOI request for you.

Kind Regards
 
Information and Data Compliance Team

dangos adrannau a ddyfynnir

Dear infocompliance, Resource,

Thank you so much for the table and asking for my clarification.

It has also been brought up to my attention that I have not said that the information should be about undergraduate, UK-domiciled Black and Minority Ethnics (BEMs) only. Therefore, I am clarifying that the information for the questions I previously sent to you should be about undergraduate, UK-domiciled BEMs only.

Yours sincerely,

Miss C Ogbuju

infocompliance, Resource, University of Warwick

Dear Cynthia,

 

We have sent your request onto the departments responsible for this
information and they have asked if you could possibly clarify the
following points for us:

 

·         For Question 1) it has been asked if you mean of all offer
holders, what percentage are from black and ethnic minorities, or of all
black and ethnic minority applicants, what percentage get an offer?

·         For Question 4) is our assumption correct that you are looking
for how many instances of B grade predictions, A grade predictions, A*
grades predictions etc

·         For Question 5) is our assumption correct that you are looking
for how many instances of B grade actually achieved grades, A grade
actually achieved grades, A* grades actually achieved grades etc

·         For Question 6), 7), 8) and 9) are you seeking this information
for all applicants, just those who got an offer, just those the University
accepted or just those who enrolled?

·         For Question 10) where you are seeking the overall numbers and
percentages of BEMs that applied to the university, what are you seeking
the percentage of? The percent in comparison to the other ethnic
categories listed at the University? If not, can you clarify what you are
seeking?

 

Apologies for having to come back to you again, there are a number of
people we have had to send this to after creating the table in our
previous communication and they have bought up a number of different
questions to those we would have thought of.

 

Also, thank you for your previous email, we have noted this and also sent
this onto the relevant departments.

 

Kind Regards

 

Information and Data Compliance Team

 

dangos adrannau a ddyfynnir

Dear infocompliance, Resource,

For Question 1) Number, percentage and gender of all offer holders that are BEM
And of all black and ethnic minority applicants, what percentage get an offer?

For question 3) I am looking for an average GCSE grades per course of people who applied, people who got an offer and people who enrolled.
And an overall GCSE average of people who applied, people who got an offer and people who enrolled.

For Question 4) is your assumption is correct (similar to how you structured it in your table)
If possible could this be compared to the other ethnic categories listed at the university

For Question 5) is you assumption is correct (similar to how you structured it in your table)
If possible could this be compared to the other ethnic categories listed at the university

For Question 6), 7), 8) and 9) information about applicants who applied, applicants who got an offer and applicants who enrolled

For Question 10) I am seeking the overall numbers and percentages of BEMs that applied in comparison to the other ethnic categories listed at the university.
I am seeking the overall numbers and percentages of BEMs that recieved an offer in comparison to the other ethnic categories listed at the university.
I am seeking the overall numbers and percentages of BEMs that enrolled in comparison to the other ethnic categories listed at the university.

I understand that this is a lot of information to find but I would rather have excess information than have to repeat this process again in a few months.

Yours sincerely,
Miss C Ogbuju

infocompliance, Resource, University of Warwick

Dear Cynthia,

The University apologies for the delay in responding to your request for information under the Freedom of Information Act.

It has taken a little while to gather and consolidate the information you have requested with the break over the Christmas Period. We hope to be able to provide you with a response soon and will be in touch in due course if we require any further information or clarification.

Kind Regards

Legal Compliance Team

dangos adrannau a ddyfynnir

infocompliance, Resource, University of Warwick

1 Atodiad

Dear Cynthia,

Thank you for your emails dated 28^th and 29^th of November 2017
requesting information about the University of Warwick. Your request is
being considered under the Freedom of Information Act 2000. Please find
below your original request and our response.

I would be very grateful if you could provide me with anonymised
information on the following questions based on Black and Ethnic
Minorities (BEMs) students:

1)                  Numbers and percentages of Black and Ethnic Minorities
(BEMs) that get an offer from your university and what gender they are

2)                  Number and percentage of BEMs that attend the
university after meeting their offer

3)                  BEMs GCSE grades

4)                  BEMs A-level predicted grades

5)                  BEMs actual A-level grades

6)                  The degree course that they applied for

7)                  Type of school they went to e.g. state, private,
grammar

8)                  The BEMs socio-economic background

9)                  How many and what percentages of BEMs parents didn’t
go to university? How many of their parents did go to university?

10)               The overall numbers and percentages of BEMs that applied
to the university

I do not need any names, ages or personal information.

After seeking clarification you provided the further following
information:

I would please like the information to be put in the form of a continuous
table in an Excel spreadsheet with each individual question (some numbered
points have 2-3 questions in them) used as a header in the table.
Therefore, the table should have approximately 16-20 columns of
information.

It has also been brought up to my attention that I have not said that the
information should be about undergraduate, UK-domiciled Black and Minority
Ethnics (BEMs) only. Therefore, I am clarifying that the information for
the questions I previously sent to you should be about undergraduate,
UK-domiciled BEMs only.

For Question 1) Number, percentage and gender of all offer holders that
are BEM And of all black and ethnic minority applicants, what percentage
get an offer?

For question 3) I am looking for an average GCSE grades per course of
people who applied, people who got an offer and people who enrolled.

And an overall GCSE average of people who applied, people who got an offer
and people who enrolled.

For Question 4) is your assumption is correct (similar to how you
structured it in your table) If possible could this be compared to the
other ethnic categories listed at the university

For Question 5) is you assumption is correct  (similar to how you
structured it in your table) If possible could this be compared to the
other ethnic categories listed at the university

For Question 6), 7), 8) and 9) information about applicants who applied,
applicants who got an offer and applicants who enrolled

For Question 10) I am seeking the overall numbers and percentages of BEMs
that applied in comparison to the other ethnic categories listed at the
university.

I am seeking the overall numbers and percentages of BEMs that received an
offer in comparison to the other ethnic categories listed at the
university.

I am seeking the overall numbers and percentages of BEMs that enrolled in
comparison to the other ethnic categories listed at the university.

I understand that this is a lot of information to find but I would rather
have excess information than have to repeat this process again in a few
months.

Please find the information requested in the attached pdf document titled
FOI Request F071.17-18 Final.pdf

Please note the following:

·         The data presented in the attached PDF document is based on the
academic statistics snapshot data held in the University of Warwick’s data
warehouse, the latest snapshot being 17/18 Quarter 1.

·         The University has provided the last 5 years of data.

·         The data relates to annual intake, so only first year enrolments
are included.

·         To prevent the identification of individuals, which may place
the University in breach of the Data Protection Act 1998, values that are
less than 5 have not been included. We are relying on the exemption under
section 40(2) of the Freedom of Information Act 2000 in this regard.
Therefore, this may lead to inconsistencies in some of the data.

If you are unhappy with the way in which your request has been handled by
the University of Warwick, you can request an internal review and in the
first instance you are advised to follow the procedure outlined here:
[1]http://www2.warwick.ac.uk/services/legal...

If you remain dissatisfied with the handling of your request or complaint,
you have a right to appeal to the Information Commissioner at:

The Information Commissioner’s Office

Wycliffe House

Water Lane

Wilmslow

Cheshire

SK9 5AF

Phone: 0303 123 1113

Website: [2]https://ico.org.uk/

There is no charge for making an appeal.

Yours sincerely,

Ian Rowley

Ian Rowley | Director of Development, Comms & External Affairs| External
Affairs
University House | University of Warwick | Coventry | CV4 8UW

References

Visible links
1. http://www2.warwick.ac.uk/services/legal...
2. https://ico.org.uk/

Dear infocompliance, Resource,

I cannot describe to you the gratefulness, thankfulness and appreciation I feel towards the university for providing me with all the information that I asked for. Not only did you do this, but you also created and stored it in an easy to read table that I was able to use efficiently. Your information has helped me enormously on a project that I was working on, by aiding me in completing it.

Many, many thanks,
Ms Ogbuju

infocompliance, Resource, University of Warwick

Thank you for your email which has been received by the University's
Information and Data Compliance Team. 

The University undertakes to respond to Freedom of Information requests
within 20 working days and to Subject Access Requests within 40 calendar
days.

Information and Data Compliance Team.