Information on facilities management service provision

Sarah Pritchard made this Rhyddid Gwybodaeth request to Cleveland Fire Brigade

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Roedd y cais yn llwyddiannus.

Dear Cleveland Fire Brigade,

I would be most grateful if you would provide me, under the Freedom of Information Act, the following information regarding your facilities management approach:
• Which software solution(s) are used to manage your corporate property/assets including facilities management (CAFM)? When is this contract expected to expire and are you expecting to extend or renew this contract?
• What was the actual contract value(s) of each contract?
• Who is the senior officer (outside of procurement) responsible for this contract?
• How are facilities management services (hard FM, soft FM or TFM) handled across your estate?
o If any services are outsourced, which services and to which suppliers?
o What are the start dates and durations of these contracts, and which services are included in each?
o Is there an extension clause in the contract(s) and if so, what is the duration of the extension?
o Has a decision been made yet on whether the contract(s) are being either extended or renewed?
o What is the job title of the senior officer (outside of procurement) responsible for the contract(s)?
• Do you utilise any outsourced helpdesk or FM integrator services? If so, with which supplier(s)?
• Are you looking to commission any estate condition surveys this year?
• Typically what type of fire related safety services would you outsource? FRA’s, Compartmentation Surveys, Fire Strategy Development etc.

Thank you for your help.

Yours faithfully,

Sarah Pritchard

Info, Cleveland Fire Brigade

Dear Sarah Pritchard,

Your request for information has been received and will be dealt with, within the statutory timescales.

Kind Regards
Freedom of Information Officer
Cleveland Fire Brigade
Training & Administration Hub
Endeavour House
Queens Meadow Business Park
Hartlepool
TS25 5TH
01429 872311

NB. PLEASE NOTE THAT INFORMATION SUPPLIED IN RESPONSE TO THE FREEDOM OF INFORMATION ACT REQUESTS PROVIDE DATA FOR INSPECTION BY THE ENQUIRER, BUT DOES NOT GIVE AUTOMATIC RIGHT TO REUSE THE INFORMATION CONTAINED IN THIS RESPONSE WHICH IS SUBJECT TO COPYRIGHT AND IS NOT LICENSED FOR REUSE INCLUDING MARKETING.

IN PROVIDING YOU WITH THIS INFORMATION I WOULD LIKE TO DRAW YOUR ATTENTION TO THE RE-USE OF PUBLIC SECTOR INFORMATION REGULATIONS 2005, WHICH CAME INTO FORCE ON THE 1 JULY 2005. IF YOU INTEND TO RE-USE THE INFORMATION PROVIDED, YOU MUST CONTACT THE COMMUNICATIONS DEPARTMENT, AS THEY MAY WISH TO PLACE CONDITIONS ON HOW THIS INFORMATION IS USED.”

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Info, Cleveland Fire Brigade

 

Dear Sarah Pritchard

 

Freedom of Information Request

 

I am writing further to your email of 16 February 2022 where you requested
the following information:

 

the following information regarding your facilities management approach:

 

•             Which software solution(s) are used to manage your corporate
property/assets including facilities management (CAFM)?  When is this
contract expected to expire and are you expecting to extend or renew this
contract?  (Facilities Management) - in-house system, no contract CCS
Blue-Light (Asset Management) - new contract, expires Dec 2026    

 

•             What was the actual contract value(s) of each contract? CSS
Blue-Light £32k per year

 

•             Who is the senior officer (outside of procurement)
responsible for this contract? Senior Head of Assets

 

•             How are facilities management services (hard FM, soft FM or
TFM) handled across your estate? In-house Estates Services Department

 

o             If any services are outsourced, which services and to which
suppliers? M&E maintenance - Geoffrey Robinsons

 

o             What are the start dates and durations of these contracts,
and which services are included in each? M&E - expires Mar 2023

 

o             Is there an extension clause in the contract(s) and if so,
what is the duration of the extension? None

 

o             Has a decision been made yet on whether the contract(s) are
being either extended or renewed? New tendering exercise to be conducted
later this year

 

o             What is the job title of the senior officer (outside of
procurement) responsible for the contract(s)? Senior Head of Assets

 

•             Do you utilise any outsourced helpdesk or FM integrator
services?  If so, with which supplier(s)? No

 

•             Are you looking to commission any estate condition surveys
this year? No

 

•             Typically what type of fire related safety services would
you outsource? FRA’s, Compartmentation Surveys, Fire Strategy Development
etc.  Undertaken in-house

 

 

You have the right to seek a review, this request should be made to the
Senior Head of Assets for this purpose. The request should be in writing
with the grounds for a review and sent to the Senior Head of Assets, at
the address below or email [1][Cleveland Fire Brigade request email]

 

Reviews should be made within 40 working days of our response to your
request being issued.  Any requests for review received outside of the 40
working days will be refused.  Please note this is in line with the
Information Commissioner’s own working practices.

 

If you are not content with the outcome of your complaint, you may appeal
directly to the Information Commissioner’s Office (ICO) for a decision. 
Generally, The ICO cannot make a decision unless you have exhausted the
complaints procedure provided by Cleveland Fire Authority.  The ICO can be
contacted at:

 

Information Commissioner’s Office,

Wycliffe House,

Water Lane,

Wilmslow,

Cheshire,

SK9 5AF.

 

Should you have any queries or require any additional information, please
contact me on the details listed 

 

Yours sincerely,

 

Freedom of Information Officer

Cleveland Fire Brigade

Training & Administration Hub

Endeavour House

Queens Meadow Business Park

Hartlepool

TS25 5TH

01429 872311

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[3]www.clevelandfire.gov.uk

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