Information on Current Property Management Solution

The request was successful.

Dear East Devon District Council,

I would be most grateful if you would provide me, under the Freedom of Information Act, the following:

• If any, the name of the software solution(s) used to manage your corporate property/assets including facilities management (CAFM).
• Who are the current supplier(s)?
• What was the actual contract value(s) of each contract?
• Start date & duration of the contract.
• Is there an extension clause in the contract(s) and, if so, the duration of the extension?
• Has a decision been made yet on whether the contract(s) are being either extended or renewed?
• Who is the senior officer (outside of procurement) responsible for this contract?

Thank you for your help.

Yours faithfully,

Shannon Williams

East Devon District Council

Thank you for submitting a request for information. We will respond to
your request as quickly as possible, within the 20 working day statutory
deadline under the Freedom of Information Act 2000.

For updates on this case, please quote your unique reference number
101000990143 .

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East Devon District Council
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FOI EDDC, East Devon District Council

Dear Ms Williams,

 

Thank you for your FOI enquiry. Please see our response below.

 

• If any, the name of the software solution(s) used to manage your
corporate property/assets including facilities management (CAFM).

- Down to Earth

- Open Housing

- Uniform

• Who are the current supplier(s)?

- MCPC

- Capita

- Idox
• What was the actual contract value(s) of each contract?

- Down to Earth = ~£5,000/ pa

- OpenHousing = ~£20,000/ pa

- Uniform = ~ Can’t break this out as it’s part of a wider contract across
multiple partners

• Start date & duration of the contract.

- Down to Earth = 10/10/2020 – 1 year rolling

- OpenHOusing = 01/04/2013 – 5 years – Annual Rolling

- Uniform = 01/11/2015 – 7 years
• Is there an extension clause in the contract(s) and, if so, the duration
of the extension? – N/A

• Has a decision been made yet on whether the contract(s) are being either
extended or renewed? – No
• Who is the senior officer (outside of procurement) responsible for this
contract? – John  Golding

 

 

 

I hope this information is helpful but, if you feel dissatisfied with the
way we have responded to your request, please contact our Monitoring
Officer, Mr Henry Gordon Lennox, to request an internal review
[email address]

 

You may also approach the Information Commissioner for advice at
[1]www.ico.org.uk

 

Yours sincerely,

 

Sara

 

Ms S Harvey

Information and Complaints Officer

East Devon District Council

 

[2][email address]

01395 571659

[3]www.eastdevon.gov.uk

 

Follow us on [4]Facebook and [5]Twitter

[6]Subscribe to your East Devon Update for regular news and information
about what’s happening at East Devon District Council. Choose which topics
you’re interested in to get a personalised update.

[7]Email disclaimer

References

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2. mailto:[email address]
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4. http://www.facebook.com/eastdevon
5. http://twitter.com/eastdevon
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