Information on Current Property Management Solution

The request was successful.

Dear Eastbourne Borough Council,

I would be most grateful if you would provide me, under the Freedom of Information Act, the following:

• If any, the name of the software solution(s) used to manage your corporate property/assets including facilities management (CAFM).
• Who are the current supplier(s)?
• What was the actual contract value(s) of each contract?
• Start date & duration of the contract.
• Is there an extension clause in the contract(s) and, if so, the duration of the extension?
• Has a decision been made yet on whether the contract(s) are being either extended or renewed?
• Who is the senior officer (outside of procurement) responsible for this contract?

Thank you for your help.

Yours faithfully,

Sarah Pritchard

Access to Information, Eastbourne Borough Council



Thank you for your information request received today.

 

I am currently reviewing your request and investigating whether there is
any information available for disclosure.  The Council, in accordance with
Section 10 of the Freedom of Information Act 2000 (‘the Act’), will reply
to your request promptly and in any event not later than the twentieth
working day following the date of receipt. Subject Access Requests will be
responded to within one calendar month in line with the GDPR (General Data
Protection Regulation).

 

In accordance with section 8(1)(b) of the Act and related guidance from
the Information Commissioner’s Office, the Council reserves the right to
treat any request for information as invalid unless the requester supplies
their real name.  In such cases, the Council may request proof of
identity.

 

Kind Regards

 

 

Information Governance Officer

Lewes District Council and Eastbourne Borough Council

 

Access to Information, Eastbourne Borough Council

1 Attachment

Dear Ms. Pritchard,

 

Re: Information Request: EFOI 13021

 

Thank you for your information request dated 11 February 2021 received in
our office the same day.

 

I have carefully considered your request and investigated whether there is
any additional information available that is not already publicly
available.

 

I have determined that the information you have requested is already
publicly available, and therefore under the Freedom of Information Act
(2000), Section 21 (information accessible to applicant by other means)
this information is exempt from requiring further action in order to make
it accessible to you and the general public.

 

The above exemption specifies that where information is already reasonably
accessible to the applicant there is no duty for the local authority to
provide any additional copy of the material. This may include information
for which a charge applies.

 

This exemption also requires the local authority to inform you where this
information is available from and how to access it.

 

The information requested is contained on the listing of the contract
register on our website under ‘Property Information Management System’ and
this can be accessed via the following link-

 

[1]Contracts Register

 

All applicants have a 'right to review'.  A review should be focused on
the original request and should identify how the council’s response failed
to answer your information request.  Reviews must be made in writing (or
e-mail) within 40 working days of receipt of this response and addressed
to the Information Governance Reviews Officer, to the address below.

 

Information Governance Reviews Officer

Lewes District Council and Eastbourne Borough Council

1 Grove Road

EASTBOURNE

BN21 4TW

 

Email: [2][email address]

 

Please contact me again, quoting your reference number, if you require any
further assistance with your current request and I will do my best to
provide the relevant help and advice. 

 

 

Regards,

Kevin Rance
Information Governance Officer

Tel: +44(0)1273 471600

[3][email address]

Lewes and Eastbourne Legal Services acting on behalf of Lewes District
Council and Eastbourne Borough Council

 

Lewes District Council: Southover House, Southover Road, Lewes BN7 1AB 
[4]www.lewes-eastbourne.gov.uk. Minicom 01273 484488

Eastbourne Borough Council: 1 Grove Road, Eastbourne BN21 4TW 
[5]www.lewes-eastbourne.gov.uk. Text Relay 18001 01323 410000

 

Save a tree… please do not print this email unless you really need to

This email is confidential and for the exclusive use of the above named
addressee(s) or an authorised agent. If you are not the intended
recipient(s), you are prohibited from copying, distributing,
disseminating, or in any other way using the content of this email. If you
have received this email in error, please contact the sender using the
contact details given above.

All our Network computers operate virus-scanning but we make no guarantee
that any attachment to this email is free from computer viruses. You are
advised to check all attachments using your own virus-scanning software
before opening or executing them.

All written communications sent by and to Eastbourne Borough Council are
subject to the Freedom of Information Act 2000. You should therefore be
aware that this email or the information contained in it may be disclosed
without notice to a third party making a request for information about the
subject matter of this email.

 

References

Visible links
1. https://www.lewes-eastbourne.gov.uk/tend...
2. mailto:[email address]
3. mailto:[email address]
4. http://www.lewes-eastbourne.gov.uk/
5. http://www.lewes-eastbourne.gov.uk/