Information on Current Property Management Solution

The request was successful.

Dear Cheshire West and Chester Council,

I would be most grateful if you would provide me, under the Freedom of Information Act, the following:

• If any, the name of the software solution(s) used to manage your corporate property/assets including facilities management (CAFM).
• Who are the current supplier(s)?
• What was the actual contract value(s) of each contract?
• Start date & duration of the contract.
• Is there an extension clause in the contract(s) and, if so, the duration of the extension?
• Has a decision been made yet on whether the contract(s) are being either extended or renewed?
• Who is the senior officer (outside of procurement) responsible for this contract?

Thank you for your help.

Yours faithfully,

Daniel Smith

FOI West, Cheshire West and Chester Council

RE: Your request under the Freedom of Information Act 2000

Case Reference: RFI 3630

Dear Daniel Smith

Thank you for your email.

It will be treated as a request within the meaning of the Act: this means that we will send you a full response within 20 working days, either supplying you with the information which you want, or explaining to you why we cannot supply it.

If we need any further clarification or there is any problem we will be in touch.

Yours sincerely

Disclosures Team
Customer Relations and Information Governance
Compliance and Assurance Service
Cheshire West and Chester Council

Tel: 0300 123 8 123 (Customer Contact Centre)
Email: [email address]
Visit: www.cheshirewestandchester.gov.uk

Cheshire West and Chester Council is committed to ensuring the security and protection of the personal information that we process and to provide a compliant and consistent approach to data protection. To learn more about how we handle your personal information when you contact the Council’s Data Protection and Compliance Team, please see our Advice, Enquiries and Complaints Privacy Notice on the Council's website or ask for a copy of the notice to be sent to you.

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FOI West, Cheshire West and Chester Council

Dear Daniel Smith,

 

Thank you for your request for information of 11 February 2021 which has
been logged as RFI 3630 and has been dealt with under the Freedom of
Information Act 2000. We confirm that Cheshire West and Chester Council
does hold information relating to your request.

 

For the purpose of clarity your request has been reproduced below:

 

I would be most grateful if you would provide me, under the Freedom of
Information Act, the following:

 

• If any, the name of the software solution(s) used to manage your
corporate property/assets including facilities management (CAFM).

Idox Uniform

 

• Who are the current supplier(s)?

As above

 

• What was the actual contract value(s) of each contract?

Full contract (6years) = £150,000

 

• Start date & duration of the contract

1st July 2017 to 30th June 2020 with 3 x 12month extensions to 30th June
2023

 

• Is there an extension clause in the contract(s) and, if so, the duration
of the extension?

Yes, 3 x 12month extensions.

1st July 2020 – 30th June 2021

1st July 2021 – 30th June 2022

1st July 2022 – 30th June 2023

 

• Has a decision been made yet on whether the contract(s) are being either
extended or renewed?

This contract has been extended until 30th June 2021.

 

• Who is the senior officer (outside of procurement) responsible for this
contract?

Rob Charnley Head of Planning

 

 

We trust this answers your queries.

 

The Council considers that your request has been answered in full by
either confirming that information is not held, providing you with the
information requested, or explaining why any information has been withheld
and the reasons for any redaction. Where applicable, the Council has also
told you the reasons for the delay in responding to your request.

 

If you are unhappy with the way your request for information has been
handled you can request a review by writing to the Disclosures Team within
40 working days from the date of the Council’s response.

 

You are entitled to a review by the Council if:

•             You are dissatisfied with the Council’s explanation of why
the application was not dealt with within the 20 working day time limit.

•             All the information requested is not being disclosed and you
have not received an explanation why some information is not being
disclosed.

•             A reason for the disclosures under the request being refused
is not received.

•             You consider that exemptions have been wrongly applied,
and/or

•             You consider that a fee has been wrongly applied.

 

Please set out your grounds for seeking a review together with what
specific part of your request those grounds apply to and the outcome you
are seeking. The Council reserves the right to ask you for clarification
of the grounds for your review request if the grounds are not clear, and
to delay commencing the review if such grounds are not provided.

 

The Disclosures Team can be contacted by email via:
[1][Cheshire West and Chester Council request email] or at the following address:

 

Disclosures Team

Cheshire West and Chester Council

4 Civic Way

Ellesmere Port

CH64 0BE

 

The Disclosures Team will acknowledge a request for an internal review
within 5 working days and complete the review as soon as possible and no
later than 40 working days from receipt of the request.

 

More information about the Council’s internal review process can be found
via:

 

[2]https://www.cheshirewestandchester.gov.u...

 

If you remain dissatisfied following the outcome of your review, you have
a right of appeal to the Information Commissioner at:

 

The Information Commissioner's Office

Wycliffe House

Water Lane

Wilmslow

Cheshire SK9 5AF

 

Telephone: 08456 30 60 60 or 01625 54 57 45

Website: [3]www.ico.org.uk

 

There is no charge for making an appeal.

 

Yours sincerely

 

 

Disclosures Team

Customer Relations and Information Governance

Compliance and Assurance Service

Cheshire West and Chester Council

 

Tel: 0300 123 8 123 (Customer Contact Centre)

Email: [4][email address]

Visit: [5]www.cheshirewestandchester.gov.uk

 

 

FD

 

Cheshire West and Chester Council is committed to ensuring the security
and protection of the personal information that we process and to provide
a compliant and consistent approach to data protection.  To learn more
about how we handle your personal information when you contact the
Council’s Data Protection and Compliance Team,  please see our [6]Advice,
Enquiries and Complaints Privacy Notice on the Council's website or ask
for a copy of the notice to be sent to you.

 

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References

Visible links
1. mailto:[Cheshire West and Chester Council request email]
2. https://www.cheshirewestandchester.gov.u...
3. http://www.ico.org.uk/
4. mailto:[email address]
5. http://www.cheshirewestandchester.gov.uk/
6. https://www.cheshirewestandchester.gov.u...