Information on Current Property Management Solution

The request was successful.

Dear North Tyneside Metropolitan Borough Council,

I would be most grateful if you would provide me, under the Freedom of Information Act, the following:

• If any, the name of the software solution(s) used to manage your corporate property/assets including facilities management (CAFM).
• Who are the current supplier(s)?
• What was the actual contract value(s) of each contract?
• Start date & duration of the contract.
• Is there an extension clause in the contract(s) and, if so, the duration of the extension?
• Has a decision been made yet on whether the contract(s) are being either extended or renewed?
• Who is the senior officer (outside of procurement) responsible for this contract?

Thank you for your help.

Yours faithfully,

Heather Jones

FOI Officer, North Tyneside Metropolitan Borough Council

3 Attachments

FREEDOM OF INFORMATION ACT 2000 - REQUEST FOR INFORMATION

 

In all further correspondence please quote our reference FOI3231. Thank
you for your request for information. 

 

Your request was received on 27/11/20  and the Council is dealing with it
under the terms of the Freedom of Information Act 2000.

 

We have made it easier to request information from us. Our new [1]Request
for Information application is now available online. Here you can submit,
manage and stay updated on all your requests within an account. Click on
the link to create an account and get started. You will need a valid email
address to verify your account.

 

As required by the legislation, the Council aims to answer your request
promptly, but no later than 20 working days after receipt. As stated in
the Information Commissioner’s guidance, Awareness Guidance 11 Time for
Compliance, the 20 working day clock starts the day after the Council
received the request. The due date has been calculated to be 29/12/20. 

 

If the information you have requested contains reference to a third party,
then they may be consulted prior to a decision being taken on whether or
not to release the information to you.

 

Very occasionally, fees may be payable for the supply of information under
the Freedom of Information Act.  This will be considered, and if fees are
payable in respect of this request the Council will contact you before
proceeding in order to be sure that you are happy to go ahead.  Any fees
that do apply must be paid before the information is processed and
released.

 

Please note that an anonymised copy of our response to your request may be
published in the Council’s Disclosure Log where appropriate.  This is a
record of responses to completed requests for information that the Council
has received and dealt with under the Freedom of Information Act 2000 and
Environmental Information Regulations 2004.

 

The Council’s Disclosure Log is available online at the following address:

 

[2]http://my.northtyneside.gov.uk/category/...

 

If you have any queries in the meantime, please do not hesitate to contact
us.

 

 

Eilidh Cook

Senior Information Governance Officer

Information Governance Team

Quadrant East, Cobalt Business Park, The Silverlink North, North Tyneside,
NE27 0BY

 

Tel: (0191) 643 5363 / 2333

[mobile number]

 

[3]www.northtyneside.gov.uk 

 

[4]Facebook[5]Twitter email [6][IMG]

 

 

From: Heather Jones <[FOI #709436 email]>
Sent: 27 November 2020 14:58
To: FOI Officer <[email address]>
Subject: Freedom of Information request - Information on Current Property
Management Solution

 

*EXTRNL*
Dear North Tyneside Metropolitan Borough Council,

I would be most grateful if you would provide me, under the Freedom of
Information Act, the following:

• If any, the name of the software solution(s) used to manage your
corporate property/assets including facilities management (CAFM).

• Who are the current supplier(s)?

• What was the actual contract value(s) of each contract?

• Start date & duration of the contract.

• Is there an extension clause in the contract(s) and, if so, the duration
of the extension?

• Has a decision been made yet on whether the contract(s) are being either
extended or renewed?

• Who is the senior officer (outside of procurement) responsible for this
contract?

Thank you for your help.

Yours faithfully,

Heather Jones

-------------------------------------------------------------------

Please use this email address for all replies to this request:

[7][FOI #709436 email]

Is [8][North Tyneside Council request email] the wrong address for Freedom of
Information requests to North Tyneside Metropolitan Borough Council? If
so, please contact us using this form:

[9]https://www.whatdotheyknow.com/change_re...

Disclaimer: This message and any reply that you make will be published on
the internet. Our privacy and copyright policies:

[10]https://www.whatdotheyknow.com/help/offi...

For more detailed guidance on safely disclosing information, read the
latest advice from the ICO:

[11]https://www.whatdotheyknow.com/help/ico-...

Please note that in some cases publication of requests and responses will
be delayed.

If you find this service useful as an FOI officer, please ask your web
manager to link to us from your organisation's FOI page.

show quoted sections

FOI Officer, North Tyneside Metropolitan Borough Council

6 Attachments

FREEDOM OF INFORMATION ACT 2000 - REQUEST FOR INFORMATION

 

In all further correspondence please quote our reference FOI3231

 

Your request for information under the above legislation has now been
considered. Please see response below and attached, and please accept our
apologies on behalf of the Authority for the late reply.

 

 

I would be most grateful if you would provide me, under the Freedom of
Information Act, the following:

 

* If any, the name of the software solution(s) used to manage your
corporate property/assets including facilities management (CAFM).

 

* Who are the current supplier(s)?

 

* What was the actual contract value(s) of each contract?

 

* Start date & duration of the contract.

 

* Is there an extension clause in the contract(s) and, if so, the duration
of the extension?

 

* Has a decision been made yet on whether the contract(s) are being either
extended or renewed?

 

* Who is the senior officer (outside of procurement) responsible for this
contract?

 

**Response provided in the attached spreadsheet**

 

**I would advise you that if you wish to use the information we have
provided to target individuals with direct marketing materials such as
email, you need to be mindful of your obligations under the Privacy and
Electronic Communications (EC Directive) Regulations 2003. I therefore
strongly advise you to obtain the explicit permission of the staff
member(s) before sending an unsolicited email:**

 

**_Organisations can only send unsolicited marketing by electronic mail
where the individual has specifically requested it, i.e. they have opted
in._**

 

**You also need to be mindful that if you sell, give or share any
information we have provided in response to your request to third parties,
this could constitute a breach of the Data Protection Act 2018.*

 

 

We have made it easier to request information from us. Our new [1]Request
for Information application is now available online. Here you can submit,
manage and stay updated on all your requests within an account. Click on
the link to create an account and get started. You will need a valid email
address to verify your account.

 

Please note that an anonymised copy of this response may be published in
our Disclosure Log where appropriate.

 

This is a record of responses to completed requests for information that
the Council has received and dealt with under the Freedom of Information
Act 2000 and Environmental Information Regulations 2004. The Disclosure
Log is available online at the following address:

 

[2]http://my.northtyneside.gov.uk/category/...

 

I trust that this information answers your request, but if you have any
further requests please do not hesitate to contact me.

 

If you are unhappy with the way the Council has handled your request, you
may ask for an internal review. Please contact the Information Governance
Team no later than 40 working days after the date of this letter, after
which time we will consider the matter closed.

 

Law and Governance

North Tyneside Council

Quadrant

The Silverlink North

Cobalt Business Park

North Tyneside

NE27 0BY

 

e-mail [3][North Tyneside Council request email]

 

Further information is also available from the Information Commissioner
at:

 

Information Commissioner's Office

Wycliffe House

Water Lane

Wilmslow

Cheshire

SK9 5AF

 

[4]www.ico.org.uk

 

 

 

Scott McKeating

Information Governance Officer

Law & Governance

[5]North Tyneside Council.

 

Tel:    (0191) 643 7064

Email:   [6][email address]

 

[7]Description: Description: Description: Facebook[8]Description:
Description: Description: Twitter email

 

From: Eilidh.Cook On Behalf Of FOI Officer
Sent: 27 November 2020 15:27
To: Heather Jones <[FOI #709436 email]>
Cc: FOI Officer <[email address]>
Subject: FREEDOM OF INFORMATION ACT 2000 - REQUEST FOR INFORMATION
FOI3231.

 

FREEDOM OF INFORMATION ACT 2000 - REQUEST FOR INFORMATION

 

In all further correspondence please quote our reference FOI3231. Thank
you for your request for information. 

 

Your request was received on 27/11/20  and the Council is dealing with it
under the terms of the Freedom of Information Act 2000.

 

We have made it easier to request information from us. Our new [9]Request
for Information application is now available online. Here you can submit,
manage and stay updated on all your requests within an account. Click on
the link to create an account and get started. You will need a valid email
address to verify your account.

 

As required by the legislation, the Council aims to answer your request
promptly, but no later than 20 working days after receipt. As stated in
the Information Commissioner’s guidance, Awareness Guidance 11 Time for
Compliance, the 20 working day clock starts the day after the Council
received the request. The due date has been calculated to be 29/12/20. 

 

If the information you have requested contains reference to a third party,
then they may be consulted prior to a decision being taken on whether or
not to release the information to you.

 

Very occasionally, fees may be payable for the supply of information under
the Freedom of Information Act.  This will be considered, and if fees are
payable in respect of this request the Council will contact you before
proceeding in order to be sure that you are happy to go ahead.  Any fees
that do apply must be paid before the information is processed and
released.

 

Please note that an anonymised copy of our response to your request may be
published in the Council’s Disclosure Log where appropriate.  This is a
record of responses to completed requests for information that the Council
has received and dealt with under the Freedom of Information Act 2000 and
Environmental Information Regulations 2004.

 

The Council’s Disclosure Log is available online at the following address:

 

[10]http://my.northtyneside.gov.uk/category/...

 

If you have any queries in the meantime, please do not hesitate to contact
us.

 

 

Eilidh Cook

Senior Information Governance Officer

Information Governance Team

Quadrant East, Cobalt Business Park, The Silverlink North, North Tyneside,
NE27 0BY

 

Tel: (0191) 643 5363 / 2333

[mobile number]

 

[11]www.northtyneside.gov.uk 

 

[12]Facebook[13]Twitter email [14][IMG]

 

 

From: Heather Jones <[15][FOI #709436 email]>
Sent: 27 November 2020 14:58
To: FOI Officer <[16][email address]>
Subject: Freedom of Information request - Information on Current Property
Management Solution

 

*EXTRNL*
Dear North Tyneside Metropolitan Borough Council,

I would be most grateful if you would provide me, under the Freedom of
Information Act, the following:

• If any, the name of the software solution(s) used to manage your
corporate property/assets including facilities management (CAFM).

• Who are the current supplier(s)?

• What was the actual contract value(s) of each contract?

• Start date & duration of the contract.

• Is there an extension clause in the contract(s) and, if so, the duration
of the extension?

• Has a decision been made yet on whether the contract(s) are being either
extended or renewed?

• Who is the senior officer (outside of procurement) responsible for this
contract?

Thank you for your help.

Yours faithfully,

Heather Jones

-------------------------------------------------------------------

Please use this email address for all replies to this request:

[17][FOI #709436 email]

Is [18][North Tyneside Council request email] the wrong address for Freedom of
Information requests to North Tyneside Metropolitan Borough Council? If
so, please contact us using this form:

[19]https://www.whatdotheyknow.com/change_re...

Disclaimer: This message and any reply that you make will be published on
the internet. Our privacy and copyright policies:

[20]https://www.whatdotheyknow.com/help/offi...

For more detailed guidance on safely disclosing information, read the
latest advice from the ICO:

[21]https://www.whatdotheyknow.com/help/ico-...

Please note that in some cases publication of requests and responses will
be delayed.

If you find this service useful as an FOI officer, please ask your web
manager to link to us from your organisation's FOI page.

show quoted sections