Information on Current Property Management Solution

Daniel Smith made this Rhyddid Gwybodaeth request to Mansfield District Council

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Roedd y cais yn llwyddiannus.

Dear Mansfield District Council,

I would be most grateful if you would provide me, under the Freedom of Information Act, the following:

• If any, the name of the software solution(s) used to manage your corporate property/assets including facilities management (CAFM).
• Who are the current supplier(s)?
• What was the actual contract value(s) of each contract?
• Start date & duration of the contract.
• Is there an extension clause in the contract(s) and, if so, the duration of the extension?
• Has a decision been made yet on whether the contract(s) are being either extended or renewed?
• Who is the senior officer (outside of procurement) responsible for this contract?

Thank you for your help.

Yours faithfully,

Daniel Smith

noreply, Mansfield District Council


Thank you for your email requesting information held by Mansfield District

Your request is being dealt with under the terms of the Freedom of
Information Act 2000 and will be answered within twenty working days.

Your privacy: We use your personal information such as name and address so
that we can comply with our legal obligations to respond to FOI requests.
For further details about the use of information about you, please see the
privacy notice on our website at

If you have any queries about this request do not hesitate to contact us.


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mdcfoi, Mansfield District Council

Dear Daniel Smith




Thank you for your email of 27 November 20 where you requested information
about the software used to manage our corporate property / assets
including facilities management (CAFM).


Please accept our sincere apologies for the delay in responding to your
request for information. This is due to staffing shortage.


The information you requested is as follows.


|If any, the |TF Cloud Asset Management |
|name of the |Software, Version 3.68.4 |
|software | |
|solution(s) | |
|used to manage | |
|your corporate | |
|property/assets| |
|including | |
|facilities | |
|management | |
|(CAFM). | |
|Who are the |The Technology Forge |
|current | |
|supplier(s)? | |
|What was the |Original purchase price |
|actual contract|£68677 plus annual support|
|value(s) of |and maintenance cost with |
|each contract? |2021 being £9426. |
|Start date & |Start Date October 2010 - |
|duration of the|in perpetuity |
|contract. | |
|Is there an |Not applicable |
|extension | |
|clause in the | |
|contract(s) | |
|and, if so, the| |
|duration of the| |
|extension? | |
|Has a decision |Not applicable |
|been made yet | |
|on whether the | |
|contract(s) are| |
|being either | |
|extended or | |
|renewed? | |
|Who is the |Philip Colledge |
|senior officer |Principal GP Surveyor / |
|(outside of |Corporate Asset Manager |
|procurement) |[email address]|
|responsible for| |
|this contract? | |



Copyright and re-use


Most of the information that we provide in response to Freedom of
Information requests will be subject to copyright protection.  In most
cases the copyright will be owned by Mansfield District Council.  The
copyright in other information may be owned by another person or
organisation, and this will be indicated on the information itself.


You are free to use any information supplied for your own non-commercial
research or private study purposes.  The information may also be used for
any other purpose allowed by a limitation or exception in copyright law,
such as news reporting.  However, any other type of re-use, for example by
publishing the information in analogue or digital form, including on the
internet, will require the permission of the copyright owner.


For information where the copyright is owned by Mansfield District Council
details of the conditions on re-use can be found on our website at


Your privacy


We use your personal information such as name and address so that we can
comply with our legal obligations to respond to Freedom of Information
requests.  For further details about the use of information about you,
please see the privacy notice on our website at




If you are dissatisfied with the handling of your request, you have the
right to ask for an internal review.  Internal review requests should be
submitted within two months of the date of receipt of the response to your
original letter and should be addressed to: Freedom of Information,
Ashfield and Mansfield Legal Services, Ashfield District Council, Urban
Road, Kirkby-in-Ashfield, NOTTINGHAM, NG17 8DA or
[3][Mansfield District Council request email].


Please remember to quote the reference number above in any future


If you are not content with the outcome of the internal review, you have
the right to apply directly to the Information Commissioner for a
decision.  The Information Commissioner can be contacted at: Information
Commissioner’s Office, Wycliffe House, Water Lane, WILMSLOW, SK9 5AF or


Yours sincerely



Sandrine Bramley
Information Officer

Please note that my working days this week are Monday and Wednesday (9am -
4.30pm) and Thursday (9am - 1.30pm)

Ashfield & Mansfield Shared Legal Service I Urban Road I
Kirkby-in-Ashfield I Nottinghamshire I NG17 8DA I Tel: 01623 457 339 I
Fax: 01623 457 585  I E-mail: [email address]




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