Information in relation to AFC Kingsford Stadium

Aberdeen City Council Nid oedd gan y wybodaeth y gofynnwyd amdani.

Dear Aberdeen City Council,

I would like to request all e-mails, notes, diary entries, letters and any other correspondence , reports , draft reports and any other communications - Between any officer in the Aberdeen City Council Roads Department and Aberdeen Football Club or any of their representatives, to include: Halliday, Fraser Munro , Burness Paul, Fairhursts, Stewart Milne, George Yule, Raymond Edgar , between the dates of 1st January 2017 and 29th January 2018

Yours faithfully,

Clare Davidson

Foi Enquiries, Aberdeen City Council

1 Atodiad

Dear Ms Davidson,

 

Information enquiry reference EIR-18-0456.

 

Thank you for your recent request for information, which we received on 14
March 2018.   

 

The scheduled date for our response to your request for information is on
or before 12 April 2018.

 

Please do not hesitate to contact us should you have any queries in the
meantime.

 

Yours sincerely,

 

 

Salomeh Kheyri Rad
Information Compliance Officer

Information Compliance Team
Customer Service
Corporate Governance
Aberdeen City Council
3rd Floor North

Business Hub 17
Marischal College
Broad Street
ABERDEEN AB10 1AQ

[1][Aberdeen City Council request email]

Tel 03000 200 292

 

*03000 numbers are free to call if you have ‘free minutes’ included in
your mobile call plan.

Calls from BT landlines will be charged at the local call rate of 10.24p
per minute (the same as 01224s).

 

[2]www.aberdeencity.gov.uk

 

 

 

IMPORTANT NOTICE: This e-mail (including any attachment to it) is
confidential, protected by copyright and may be privileged. The
information contained in it should be used for its intended purposes only.
If you receive this email in error, notify the sender by reply email,
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Whilst we take reasonable precautions to ensure that our emails are free
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say otherwise in this email or its attachments, neither this email nor its
attachments create, form part of or vary any contractual or unilateral
obligation. Aberdeen City Council's incoming and outgoing email is subject
to regular monitoring.

References

Visible links
1. mailto:[Aberdeen City Council request email]
2. http://www.aberdeencity.gov.uk/

Foi Enquiries, Aberdeen City Council

1 Atodiad

Dear Ms Davidson,

 

Thank you for your information request of 14 March 2018.  Aberdeen City
Council (ACC) has completed the necessary search for the information
requested.

 

I would like to request all e-mails, notes, diary entries, letters and any
other correspondence , reports , draft reports and any other
communications - Between any officer in the Aberdeen City Council Roads
Department and Aberdeen Football Club or any of their representatives, to
include: Halliday, Fraser Munro , Burness Paul, Fairhursts, Stewart Milne,
George Yule, Raymond Edgar , between the dates of 1st January 2017 and
29th January 2018

ACC is unable to provide you with information on as it is excepted from
disclosure. In order to comply with its obligations under the terms of
Regulation 13 of the EIRs, ACC hereby gives notices that we are refusing
your request under the terms of Regulation 10(4)(b) – Manifestly
Unreasonable – of the EIRs.

 

In making this decision ACC considered the following points:

 

The information requested by the Applicant:

ACC holds information related to planning application 170021/DPP,
including written correspondence (emails, letters, reports, notes, diary
entries) submitted by AFC and their representatives. This information is
held for the purpose of assessing and processing the planning application.

 

The information is held on the planning portal on the Council’s website
(under planning application 170021/DPP), in email accounts, and
potentially in shared and personal computer drives/folders. It is also
highly likely that information is contained in written notes and diaries.

 

The broad nature and large time frames requested is such that the
information requested has various uses, but in general terms it relates to
the submission, consideration and determination of a single application
for planning permission specifically relating to roads issues. Pertinent
information relied upon by the planning authority in determining the
application is publicly available via the planning portal.

 

The time and resources required:

The request made covers a period of approximately 13 months. Its scope
would include all correspondence between any ACC Roads officers and any
internal/external representative of AFC.

 

The broad nature of the request is such that ACC must consider the number
of parties who could be expected to have engaged in correspondence in
relation to this application. Roads is not a Council function that is
contained exclusively within a single service, as consultation is commonly
undertaken with teams across the organisation with particular areas of
interest/expertise (for example street lighting, traffic signals, lining
and signing, cycle routes, etc.). In the context of the AFC application at
Kingsford, the application is defined as a ‘Major’ application, and the
nature of the proposal is such that it necessitated a broad spectrum of
consultation across the Council and with other external bodies. The result
of this is that no one officer would be able to provide this information
and searches would need to be undertaken by a large number of parties and
cross-referenced in order to provide the information sought.

 

Additionally, all necessary officers would be required to search through
their notebooks/diaries over the last 13 months for any notes taken in
meetings, for letters, draft reports etc.

 

The impact of the request of ACC’s Core Operations:

The main concern with this response is that it would involve a number of
individuals, specifically the majority of the Roads Department Management
team. This team is responsible for responding to planning applications and
dealing with roads construction consent applications.

 

Aberdeen City Council, in its role as planning authority, is monitored on
performance, with quarterly returns submitted to the Scottish Government
in relation to average time taken to determination and other key
performance indicators. The Scottish Government has in recent years raised
the possibility of a portion of the income from planning application fees
being withheld from local authorities who are not seen to be performing
adequately, so there is potentially a link between declining performance
and Council finances.

 

Documents relating to the application, including correspondence issued by
the applicants and their appointed planning, architectural,
transportation, engineering and legal representatives, can be found on the
planning portal, along with documents lodged in support of the application
and the various consultation responses from third parties (including
internal and external sources). These can be found at:

[1]https://publicaccess.aberdeencity.gov.uk...

 

ACC would be happy to discuss way in which you may refine your request, so
we can provide some information of interest to you. For example, by
reducing the time period you are interested in, or by reducing the number
of officers required to search (perhaps focusing on one or some named
officers i.e. the relevant case officer, the Head of Service etc).

 

It may also be helpful if you could clarify your request more
specifically. This can be done by reducing the scope of the request or by
providing us with keywords you would like us to search on. Please do
contact the Information Compliance team, who will be happy to advise you,
if this is something you would like to pursue.

 

We hope this helps with your request.

 

Yours sincerely,

 

Grant Webster

Information Compliance Officer

 

INFORMATION ABOUT THE HANDLING OF YOUR REQUEST

 

As the information which you requested is environmental information, as
defined under Regulation 2(1) of the Environmental Information (Scotland)
Regulations 2004 (the EIRs), ACC considered that it was exempt from
release through FOISA, and must therefore give you notice that we are
refusing  your request under Section 39(2) of FOISA (Freedom of
Information (Scotland) Act 2002).  However, you have a separate right to
access the information which you have requested under Regulation 5 of the
EIRs, under which ACC has handled your request. Please refer to the
attached PDF for more information about your rights under the EIRs.

 

 

Information Compliance Team | Customer Feedback | Customer Experience
Aberdeen City Council, Business Hub 17, 3^rd Floor North, Marischal
College, Broad Street, Aberdeen, AB10 1AQ
Tel 03000 200 292
Email [2][Aberdeen City Council request email]

[3]www.aberdeencity.gov.uk

 

*03000 numbers are free to call if you have ‘free minutes’ included in
your mobile call plan.

Calls from BT landlines will be charged at the local call rate of 10.24p
per minute (the same as 01224s).

[4]www.aberdeencity.gov.uk

 

IMPORTANT NOTICE: This e-mail (including any attachment to it) is
confidential, protected by copyright and may be privileged. The
information contained in it should be used for its intended purposes only.
If you receive this email in error, notify the sender by reply email,
delete the received email and do not make use of, disclose or copy it.
Whilst we take reasonable precautions to ensure that our emails are free
from viruses, we cannot be responsible for any viruses transmitted with
this email and recommend that you subject any incoming email to your own
virus checking procedures. Unless related to Council business, the
opinions expressed in this email are those of the sender and they do not
necessarily constitute those of Aberdeen City Council. Unless we expressly
say otherwise in this email or its attachments, neither this email nor its
attachments create, form part of or vary any contractual or unilateral
obligation. Aberdeen City Council's incoming and outgoing email is subject
to regular monitoring.

References

Visible links
1. https://publicaccess.aberdeencity.gov.uk...
2. mailto:[Aberdeen City Council request email]
3. http://www.aberdeencity.gov.uk/
4. http://www.aberdeencity.gov.uk/