Information Governance & Security

David Chilvers made this Rhyddid Gwybodaeth request to Essex County Council

This request has been closed to new correspondence from the public body. Contact us if you think it ought be re-opened.

Gwrthodwyd y cais gan Essex County Council.

Dear Essex County Council,

Please can you provide me with the following information.

1. List of positions within the council that as part of their role either enforce or contribute to Information Governance (including, but not limited to, Data Protection, Freedom of Information, Environmental Information Regulations, IT Security etc).

2. Copies of minutes for your governance groups that have responsibility for or contribute to Information Governance with a copy of their Terms of Reference.

3. Copies of your current policies that reference or directly govern Information Governance and/or Security
within the council.

Minutes, terms of reference and position structures should be kept centrally as part of your Audit requirements. Policies should be available via an intranet according to ICO practical guidance. If you apply a section 12 exemption (cost or time limit) I recommend this is highlighted to your audit department as a Governance and Audit compliance risk.

Yours faithfully,

David Chilvers

Gadawodd David Chilvers anodiad ()

Apologies, to clarify point 2, I would like minutes dating back the last 2 years.

Your Right To Know, Essex County Council

1 Atodiad

Dear Mr Chilvers

Please find attached an acknowledgement of receipt of your recent request for information.

Yours sincerely

Your Right to Know
Information Services
 
Essex County Council
Telephone: 08457 430430
Email: [email address] | www.essex.gov.uk

dangos adrannau a ddyfynnir

Joanna Clarke IS Business Officer Information Management, Essex County Council

Dear Mr Chilvers,

 

In regards to your recent request, ECC-023325-12, to support Essex County
Council to identify and locate the information please let me know for
which time period you would like “Copies of minutes for your governance
groups that have responsibility for or contribute to Information
Governance with a copy of their Terms of Reference.”.

 

Many Thanks,

Joanna Clarke
IS Business Officer – Information Management
Information Services
Essex County Council

 

 

Dear Joanna Clarke IS Business Officer Information Management,

As per my annotation above, I would like copies of minutes dating back 2 years from the date of the FOI request.

Apologies if the system did not notify you of the annotation remark.

Yours sincerely,

David Chilvers

Joanna Clarke IS Business Officer Information Management, Essex County Council

Thank you for your mail. I am currently out of the office, returning on
Thursday 5th July 2012.

 

Please contact my colleagues in the IS PMO on 52184 for Project Management
enquires.

 

For Information Management queries please email
[email address].

 

For Freedom of Information Act enquiries please contact Jackie Donaghy on
52305 or email [email address].

 

Many Thanks.

 

Joanna Clarke IS Business Officer Information Management, Essex County Council

5 Atodiad

Dear Mr Chilvers,

 

Please find attached our response to your recent Freedom of Information
Request.

 

Many Thanks,

Joanna Clarke
IS Business Officer – Information Management
Information Services
 
Essex County Council
Telephone: 01245 430446 | Ext: 20446 
email: Joanna[1].[email address].uk | [2]www.essex.gov.uk

 

dangos adrannau a ddyfynnir

Dear Joanna Clarke IS Business Officer Information Management,

In your PDF response you have included a link to your internal intranet system which I unfortunately cannot access. Can you therefore please send that document manually?

Yours sincerely,

David Chilvers

Dear Joanna Clarke IS Business Officer Information Management,

Apologies, to answer your question I would like minutes for the last 3 years.

Yours sincerely,

David Chilvers

Your Right To Know, Essex County Council

1 Atodiad

Dear Mr Chilvers

Please find attached additional correspondence in relation to your request

Yours sincerely

Your Right to Know
Phone: 08457 430430
[email address]
Information Services
Essex County Council

dangos adrannau a ddyfynnir

David Humphreys IS Records Manager Information Management, Essex County Council

1 Atodiad

Dear Mr Chilvers

 

Please find attached further correspondence in relation to your recent
request

 

Yours sincerely

 

Your Right to Know

Phone: 08457 430430

[1][email address]

Information Services

Essex County Council

 

References

Visible links
1. mailto:[email address]

Dear Essex County Council,

Please pass this on to the person who conducts Freedom of Information reviews.

I am writing to request an internal review of Essex County Council's handling of my FOI request 'Information Governance & Security'.

By your own time frame this request is now well overdue with no outline of further delay.

A full history of my FOI request and all correspondence is available on the Internet at this address:
http://www.whatdotheyknow.com/request/in...

Yours faithfully,

David Chilvers

Your Right To Know, Essex County Council

2 Atodiad

Dear Mr Chilvers

Please find attached further correspondence regarding the delay in responding to your request, and an acknowledgment of receipt of your request to review our handling of your two requests

Yours sincerely

Your Right to Know
Phone: 08457 430430
[email address]
Information Services
Essex County Council

dangos adrannau a ddyfynnir

Your Right To Know, Essex County Council

1 Atodiad

Dear Mr Chilvers,

 

Please find attached Essex County Council’s response to your recent
Freedom of Information Act review request.

 

Many Thanks,

Your Right To Know
Information Services
 
Essex County Council
Telephone: 08457 430 430
[1]www.essex.gov.uk

 

References

Visible links
1. http://www.essex.gov.uk/
http://www.essex.gov.uk/

David Humphreys IS Records Manager Information Management, Essex County Council

5 Atodiad

Dear Mr Chilvers

 

Please find attached our response to your request for information and
supporting documentation

Apologies once more for the delay in fulfilling your request.

 

Yours sincerely

 

Your Right to Know

Phone: 08457 430430

[1][email address]

Information Services

Essex County Council

 

References

Visible links
1. mailto:[email address]

Dear Essex County Council,

Please note, with regards to your internal review for the handling of my request outlined by K McGough I am happy with your determinations and agree with your interpretation of the Act.

However, following on from your response outlining your application of section 40, 36, 31 and 30 to information I have requested I wish to appeal this decision. Please note, under ICO guidance and in accordance with the Section 45 code of practice I have the right to only appeal this decision once to yourselves therefore please can you ensure this is reviewed at the appropriate level.

Section 30 & 31 exemptions; you have implied that the minutes in their entirety are exempt from disclosure however you have not confirmed that. Nor have you made the case for or against issuing a redacted copy with the relevant information you wish to withold redacted. Therefore you have not complied with the requirements under Section 30 and 31 and ICO Awareness Guidance Number 3. Please can you ensure that your response outlines the case both for and against issuing a redacted copy of minutes. Please also confirm which documents are covered by this exemption and for which boards.

In your application of Section 36 I recommend that you look at what other local authorities have released on this subject matter (Kent County for example) as they disclosed in full. Therefore can you also outline why other organisations are able to disclose this information with similar membership and yet Essex does not? Given that this area is around the handling of personal data not belonging to yourselves there is a strong interest for knowing what decisions are being taken about that data, a view point which is shared by other councils.

Section 40; please can you confirm to whom the personal data relates (staff or non staff) so that your assessment of breaching the 1st principle is clearer. Disclosure of citizen data is a clear breach of the 1st principle however, as you are aware, depending on who the staff are depends on whether the 1st principle is applicable. This is something you have not outlined clearly, also in breach of the FOI requirements to be clear about your exempts to assist the requestor.

In my request I also requested all roles that relate to Information Governance etc. For the most part this was honoured (thank you) however in a recent FOI request on here there is information from an "Information Risk" team within ECC. As this falls within that remit can you confirm why they were exempt from this request?

Yours sincerely,

David Chilvers

David Humphreys IS Records Manager Information Management, Essex County Council

1 Atodiad

Dear Mr Chilvers

Please find attached our acknowledgment of receipt of your recent review request

Your Right to Know
Phone: 08457 430430
[email address]
Information Services
Essex County Council

dangos adrannau a ddyfynnir

David Humphreys IS Records Manager Information Management, Essex County Council

1 Atodiad

Dear Mr Chilvers

Please find attached the outcome of your requested review

Yours sincerely

Your Right to Know
Phone: 08457 430430
[email address]
Information Services
Essex County Council

dangos adrannau a ddyfynnir