Mae'r ymateb i'r cais hwn yn hwyr iawn. Yn ôl y gyfraith, ym mhob amgylchiad, dylai Shenfield High School, Brentwood, Essex fod wedi ymateb erbyn hyn. (manylion). Gallwch gwyno drwy yn gofyn am adolygiad mewnol.

Dear Shenfield High School, Brentwood, Essex,

This request follows legal and mandatory legislation under the European Performance of Buildings Directive and specifically TM44 Air Conditioning Assessments certification. Your Air Conditioning Assessments Certificates should be readily available at all times and be lodged on the government Landmark database. Failure to have appropriate Certificates will be subject to fines of £300 per building, each week.

Q. It is a legal requirement that you hold valid TM44 Air Conditioning Assessments if any building has a total of more than 12kw of air conditioning present. Certificates are valid from 5 years of the issue date. Have you undertaken a TM44 Air Conditioning Assessments?
Q. Who is the responsible person for ensuring that your buildings are surveyed and assessed, please provide the name, address, email address and telephone number of the responsible person.
Q. If your TM44 Air Conditioning Assessments Certificates are in place, what is their expiry date?
Q. What was the order value of the works placed with the Company which undertook the work?
Q. Provide a breakdown of the price per building if available.
Q. How many Certificates were produced?
Q. Was the Assessor independent as required under the Regulations?
Q. Name the Assessor organisation.

Yours faithfully,

Scott Davies

C.Owens, Shenfield High School, Brentwood, Essex

Dear Scott

Thank you for your request for certain Air Conditioning related information under the Freedom of Information Act. I can acknowledge receipt of the request. As an Academy we are obliged to provide information under such requests. However before I can do this there are a couple of formalities I need to complete.

Firstly, in order for your request to be valid, we require a postal address from you - see "The Guide to Freedom of Information" (page 19) as published by the ICO. We will then write to you at this postal address and ask you to sign and return a copy of the letter, thus confirming that you have received the letter and that you agree to pay any charges (postage and photocopying costs) incurred by us in connection with the request. We cannot treat your request as valid until this process is complete. Our practice is to reply formally to your response by post, although we will subsequently willingly provide information by email, where held in electronic form. We will confirm what the charges are once we have gathered the information and will release it to you upon receipt of payment.

Secondly, I am sure you will be aware FOI requests can be time consuming on the part of the organisation dealing with the request, hence we have to make an assessment as to whether the request is vexatious. I would be grateful if you could confirm that your real name is Scott Davies, the reason for the request and whether you are making this request for your own purposes or on behalf of another organisation. This information is only being requested to allow us to make this assessment.

Finally, although this undoubtedly does not apply in your case, I would add we are aware a number of suppliers are using FOI to try to gain advantage in tendering for contracts. You should be aware where such information is deemed to be commercially sensitive we may not be able to provide it.
We are of course happy to receive expressions of interest from suppliers and to discuss opportunities to work with them. We often find this is a more productive way of developing a working relationship than using a blunt edged FOI request, which often puts additional strain on staff responsible for the areas concerned. You should be aware that if it proves to be the case that a Freedom of Information request has been used to try to obtain sensitive information, the school's policy is that persons or organisations making the requests are placed on a list of contractors with whom the school will not do business

Chriss Owens
Business Manager
Shenfield High School

Telephone 01277 249262

Shenfield High School registered in England & Wales under number 7898905
Registered Office: Shenfield High School, Alexander Lane, Shenfield, Essex CM15 8RY

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