'If asked' responses

Charles Darwen made this Rhyddid Gwybodaeth request to Greater Manchester Police

This request has been closed to new correspondence from the public body. Contact us if you think it ought be re-opened.

Gwrthodwyd y cais gan Greater Manchester Police.

Dear Greater Manchester Police,

Please provide me with all the 'if asked' statements that were produced by GMP's press office staff in 2013.

To clarify, 'if asked' statements are statements given by, or agreed by, senior police officers, which seek to explain incidents that have occured in the Force area or involving Force staff.

These statements are provided to media outlets only on request

I note that, previously, you have told John Smith in this FOI response...

https://www.whatdotheyknow.com/request/i...

...that you have claimed that you are only able to produce one day's worth of records.

As you can see from the result of the results of this request:

http://www.walesonline.co.uk/news/wales-...

...South Wales Police had no problem finding the information within the cost threshold.

I would ask you to encourage this and ask you to note that, if you give the same response as you did to Mr Smith, I would appeal on the grounds that, if one force can do it, so can another and would take it to the ICO if necessary.

Yours faithfully,

Charles Darwen

Greater Manchester Police

Dear Mr Darwen

Our Ref:  0079/14

I write in connection with your request for information  received by
Greater Manchester Police on 8 January 2014.    I note you require access
to the following information:

As per email below

Your request will now be considered in accordance with the Freedom of
Information Act 2000 (the Act). You will receive a response within the
statutory timescale of 20 working days as defined by the Act, subject to
the information not being exempt or containing a reference to a third
party.

In some circumstances Greater Manchester Police may be unable to achieve
this deadline.  If this is likely you will be informed and given a revised
time-scale at the earliest opportunity.

There may be a fee payable for the retrieval, collation and provision of
the information you request.  If this is the case you will be informed and
the 20 working day timescale will be suspended until we receive payment
from you. If you choose not to make payment then your request will remain
unanswered.

Some requests may also require either full or partial transference to
another public authority in order to answer your query in the fullest
possible way. Again, you will be informed if this is the case.

Should you have any further inquiries concerning this matter, please write
or contact the Information Compliance & Records Management Unit, on
telephone number 0161 856 2529

Kind regards

Information Compliance & Records Management Unit

From: Charles Darwen <[FOI #192161 email]>
To: FOI requests at Greater Manchester Police
<[Greater Manchester Police request email]>
Date: 08/01/2014 15:53
Subject: Freedom of Information request - 'If asked' responses

--------------------------------------------------------------------------

Dear Greater Manchester Police,

Please provide me with all the 'if asked' statements that were produced by
GMP's  press office staff in 2013.

To clarify, 'if asked' statements are statements given by, or agreed by,
senior police officers, which seek to explain incidents that have occured
in the Force area or involving Force staff.

These statements are provided to media outlets only on request

I note that, previously, you have told John Smith in this FOI response...

[1]https://www.whatdotheyknow.com/request/i...

...that you have claimed that you are only able to produce one day's worth
of records.

As you can see from the result of the results of this request:

[2]http://www.walesonline.co.uk/news/wales-...

...South Wales Police had no problem finding the information within the
cost threshold.

I would ask you to encourage this and ask you to note that, if you give
the same response as you did to Mr Smith, I would appeal on the grounds
that, if one force can do it, so can another and would take it to the ICO
if necessary.

Yours faithfully,

Charles Darwen

-------------------------------------------------------------------

Please use this email address for all replies to this request:
[FOI #192161 email]

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-------------------------------------------------------------------

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Greater Manchester Police

1 Atodiad

Good afternoon Mr Darwen

Please find the attached response.

Kind regards

Sarah Browne

To contact the police in an emergency call 999 or to contact Greater
Manchester Police for a less urgent matter call 101.
For the latest news and information about your Neighbourhood Policing Team
visit www.gmp.police.uk. You can also follow us on Twitter:
www.twitter.com/gmpolice or find us on Facebook:
www.facebook.com/GtrManchesterPolice , Flickr: www.flickr.com/gmpolice1 or
YouTube: www.youtube.com/gmpolice

You can find your local policing team on social media at
www.gmp.police.uk/socialmedia.
Download our smartphone app from the App Store or Google Play
www.gmp.police.uk/apps

This e mail carries a disclaimer, a copy of which may be read at:
   
http://www.gmp.police.uk/emaildisclaimer

Dear Greater Manchester Police,

From your reply, it appears to be that the problem here is that providing the time of the offence would be too hard.

I am not asking you to provide a time of the offence. I am asking you to provide all 'if asked' statements that were held throughout 2013.

It could well be that an 'if asked' statement relates to an incident 50 years earlier, but that's not the point.

In theory, it should be as simple as searching each press officer's email for the term 'if asked' and compiling the search results into a document, which is what South Wales Police probably did.

Yours faithfully,

Charles Darwen

Greater Manchester Police

Dear Charles Darwen,

Thank you for your email.  I have viewed the response Sarah has sent and
unfortunately I'm unable to provide you with an explanation as to why time
of offence would be specified in the response.  

However, in respective of this, the request has not been refused on the
basis of time of offence, I can confirm that the request has been refused
as to provide the data being requested for (2013) would involve a manual
search of all records held by the press office for 2013.

Please note that Police Forces record and hold information different to
other Police Forces in the UK.

Regards

Caroline Barker
Information Compliance and Records Management Unit
Information Services Branch - Business Operations
Greater Manchester Police
c/o Openshaw Complex, Lawton Street, Manchester M11 2NS

External Tel: 0161 856 2532
Internal Extension: 62532
email: [1][email address]

From: Charles Darwen <[FOI #192161 email]>
To: [email address]
Date: 20/01/2014 16:57
Subject: Re: FOI Response - GSA 79/14

--------------------------------------------------------------------------

Dear Greater Manchester Police,

From your reply, it appears to be that the problem here is that providing
the time of the offence would be too hard.

I am not asking you to provide a time of the offence. I am asking you to
provide all 'if asked' statements that were held throughout 2013.

It could well be that an 'if asked' statement relates to an incident 50
years earlier, but that's not the point.

In theory, it should be as simple as searching each press officer's email
for the term 'if asked' and compiling the search results into a document,
which is what South Wales Police probably did.

Yours faithfully,

Charles Darwen

dangos adrannau a ddyfynnir

Dear Greater Manchester Police,

Please pass this on to the person who conducts Freedom of Information reviews.

I am writing to request an internal review of Greater Manchester Police's handling of my FOI request ''If asked' responses'.

My view is that, common sense dictates that this would not requite a 'manual search of all press office records, moreso that it would require doing a search of the email account of all press officers. If they have Outlook, it would be a case of searching the term 'if asked' and seeing what comes out.

This would not take so much time that it would take it over the limit set out by the FOI Act.

If I am wrong, please explain why a simple search of emails for 2013 can not be carried out.

A full history of my FOI request and all correspondence is available on the Internet at this address: https://www.whatdotheyknow.com/request/i...

Yours faithfully,

Charles Darwen

Greater Manchester Police

Dear Mr Darwen

thank you for your email.

I am responding on behalf of my colleague, Sarah Browne, who sent you the
original response.  This is bescaue Sarah is not available for the next
couple of weeks.
As my colleague Caroline points out it is incorrect of GMP to state that
section 12 applies to your request due to "time of offence" - this is an
error and I apologise for any inconvenience caused.

The press office of GMP use a EDMS (Electronic Document Management System)
in which they record all their actions, calls, interactions etc.

A separate entry within the EDMS is created for each piece of work the
press office deal with and all related documents are stored within that
entry.  This would include IF ASKED statements.

In order for the press office to ascertain if a IF ASKED statement where
created for a particular piece of work it would be necessary for them to
manually assess each entry on the EDMS as no other record is kept.  It is
also not possible for a search using keyword IF ASKED (or similar) to be
conducted.

Therefore your request is refused under section 12 as it would take the
press office in excess of 18 hours to conduct those manual searches.

I trust this clarifies the situation.  You have the right to request an
internal review of the processing of your request, should you wish such a
review please advise accordingly.

regards

Philip

Philip Humphreys
Information Compliance & Records Management Unit
Greater Manchester Police
Tel 0161 856 2529
Follow us on twitter @gmpolice

From: Charles Darwen <[FOI #192161 email]>
To: FOI requests at Greater Manchester Police
<[Greater Manchester Police request email]>
Date: 21/01/2014 09:39
Subject: Internal review of Freedom of Information request - 'If asked'
responses

--------------------------------------------------------------------------

Dear Greater Manchester Police,

Please pass this on to the person who conducts Freedom of Information
reviews.

I am writing to request an internal review of Greater Manchester Police's
handling of my FOI request ''If asked' responses'.

My view is that, common sense dictates that this would not requite a
'manual search of all press office records, moreso that it would require
doing a search of the email account of all press officers. If they have
Outlook, it would be a case of searching the term 'if asked' and seeing
what comes out.

This would not take so much time that it would take it over the limit set
out by the FOI Act.

If I am wrong, please explain why a simple search of emails for 2013 can
not be carried out.

A full history of my FOI request and all correspondence is available on
the Internet at this address:
[1]https://www.whatdotheyknow.com/request/i...

Yours faithfully,

Charles Darwen

-------------------------------------------------------------------
Please use this email address for all replies to this request:
[FOI #192161 email]

Disclaimer: This message and any reply that you make will be published on
the internet. Our privacy and copyright policies:
[2]https://www.whatdotheyknow.com/help/offi...

If you find this service useful as an FOI officer, please ask your web
manager to link to us from your organisation's FOI page.

-------------------------------------------------------------------

To contact the police in an emergency call 999 or to contact Greater
Manchester Police for a less urgent matter call 101.
For the latest news and information about your Neighbourhood Policing Team
visit www.gmp.police.uk. You can also follow us on Twitter:
www.twitter.com/gmpolice or find us on Facebook:
www.facebook.com/GtrManchesterPolice , Flickr: www.flickr.com/gmpolice1 or
YouTube: www.youtube.com/gmpolice

You can find your local policing team on social media at
www.gmp.police.uk/socialmedia.
Download our smartphone app from the App Store or Google Play
www.gmp.police.uk/apps

This e mail carries a disclaimer, a copy of which may be read at:
   
http://www.gmp.police.uk/emaildisclaimer

References

Visible links
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