Dear Ashfield District Council,
I searched on your website and couldn't find a copy of your 2020 HMO Licence Register as prescribed under the Housing Act 2004 s.232 (1) and the information that is required to be maintained within the register is described in the The Licensing and Management of Houses in Multiple occupation and Other Houses (Miscellaneous Provisions) (England) Regulations 2006.
The latter is extracted here for convenience:
Registers of Licences
11.—(1) The following particulars are prescribed for each entry in a register established and maintained under section 232(1)(a) of the Act in respect of a licence granted under Part 2 (HMOs) or 3 (selective licensing) of the Act which is in force—
• HMO Property Address
• HMO Licence Holder(s) Full Name
• HMO Licence Holder(s) Correspondence Address
• HMO Managers Name
• HMO Managers Address
• Date of Licence Commencement
• Duration of Licence
• A short description of the licensed HMO or house (if available)
A reply using Excel format would be very helpful.
Thanks very much in advance.
FREEDOM OF INFORMATION REQUEST
Thank you for your email requesting information held by Ashfield District
Your request is being dealt with under the terms of the Freedom of
Information Act 2000 and will be answered within twenty working days.
Your privacy: we use your personal information such as name and address so
that we can comply with our legal obligations to respond to FOI requests.
For further details about the use of information about you, please see the
privacy notice on our website at
If you have any queries about this request do not hesitate to contact us.
Dear Ms Catlow
FREEDOM OF INFORMATION REQUEST – Ref No: 007249
Thank you for your email of 28 October 2020 where you requested a copy of
our HMO register. Please accept our apologies for the delay in replying,
this is due to a staffing shortage.
I can confirm that Ashfield District Council holds this information. The
information is exempt under Section 21 of the Freedom of Information Act
(FOIA), because the information is accessible to you, as it is already in
the public domain. The Council is able to fulfil its duty under Section
232 of the Housing Act to make this information available as a full
version of the register is available for inspection upon appointment at
the Council. The Housing Act 2004 does not obligate the Council to
provide this information electronically, nor does it negate the Council’s
commitment and responsibilities under data protection legislation. In the
interests of advising and assisting, the Council has attached a document
with many details of the HMO register provided. Certain personal data has
been removed as, whilst a matter of public record, the Council must still
process this in accordance with the Data Protection Act 2018 and the GDPR.
The Council considers the means of distribution important here, and
disclosure of the data electronically creates an unfair ease of access to
such a large number of people which could potentially breach the first
data protection principle in Article 5 of the GDPR.
This is an absolute exemption and there is therefore no requirement to
consider the public interest.
Copyright and re-use
Most of the information that we provide in response to Freedom of
Information requests will be subject to copyright protection. In most
cases the copyright will be owned by Ashfield District Council. The
copyright in other information may be owned by another person or
organisation, and this will be indicated on the information itself.
You are free to use any information supplied for your own non-commercial
research or private study purposes. The information may also be used for
any other purpose allowed by a limitation or exception in copyright law,
such as news reporting. However, any other type of re-use, for example by
publishing the information in analogue or digital form, including on the
internet, will require the permission of the copyright owner.
For information where the copyright is owned by Ashfield District Council
details of the conditions on e-use can be found on our website at
We use your personal information such as name and address so that we can
comply with our legal obligations to respond to Freedom of Information
requests. For further details about the use of information about you,
please see the privacy notice on our website at
If you are dissatisfied with the handling of your request, you have the
right to ask for an internal review. Internal review requests should be
submitted within two months of the date of receipt of the response to your
original letter and should be addressed to: Freedom of Information, Legal
Services, Ashfield District Council, Urban Road, Kirkby-in-Ashfield,
NOTTINGHAM, NG17 8DA or [Ashfield District Council request email].
Please remember to quote the reference number above in any future
If you are not content with the outcome of the internal review, you have
the right to apply directly to the Information Commissioner for a
decision. The Information Commissioner can be contacted at: Information
Commissioner’s Office, Wycliffe House, Water Lane, WILMSLOW, SK9 5AF or
Ashfield and Mansfield Legal Services
Ashfield District Council
Tel: (01623) 457332
Email: [email address]
We work to defend the right to FOI for everyone
Help us protect your right to hold public authorities to account. Donate and support our work.Donate Now