Grounds Maintenance Contract for Thetford

The request was partially successful.

Robert Whittaker

Dear Breckland District Council,

I am writing to you on behalf of the Cloverfield and the Willows Residents' Association (CAWRA), which represents this housing estate in Thetford. At a recent meeting there was some concern expressed over the maintenance of public areas on our estate by the Council's contractors. We would like to know the details of what should be being done, so we see if there are any issues that need to be raised.

We would therefore be grateful if you could supply us with a copy of the current Grounds' Maintenance contract(s) you have (including any relevant schedules, appendices, etc.) for work such as mowing public grass areas, weed treatment, litter picking and emptying public waste bins in Thetford.

(I assume the following will already be covered by the contract, but in case not... We would be particularly interested in details of the areas covered and the required frequency of work. Additionally, we would like to know if there are any stipulations for the treatment of parts of grassed areas near posts, fences etc. Can these be left un-cut, do they have to be
strimmed, or is weed-killer permitted to be used? It would also be good to know of any policies to leave grassed areas to grow wild for parts of the year, e.g. to promote wild flowers and bees.)

Yours faithfully,

Robert Whittaker
(Chair, CAWRA)

Feedback-Data, Breckland District Council

7 Attachments

 

 

Dear Mr Whittaker,

 

We are writing in respect of your enquiry for information held by the
Authority under the provisions of the Freedom of Information Act.  Please
find the information you requested attached.

If you are not satisfied with the way the authority has handled your
request, you may ask for an internal review.

Yours sincerely

FOI Team

Freedom of Information Team
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Feedback-Data, Breckland District Council

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Mr Whittaker.

We are writing in respect of your enquiry for information held by the
Authority under the provisions of the Freedom of Information Act.  Please
find the information you requested attached.

If you are not satisfied with the way the authority has handled your
request, you may ask for an internal review.

Yours sincerely

FOI Team

Freedom of Information Team
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Robert Whittaker

Dear Breckland District Council,

Please pass this on to the person who conducts Freedom of Information reviews.

I am writing to request an internal review of Breckland District Council's handling of my FOI request 'Grounds Maintenance Contract for Thetford'. A full history of my FOI request and all correspondence is available on the Internet at this address: https://www.whatdotheyknow.com/request/g... . I would ask you to re-assess your use of the Section 43(2) exemption, and ensure it applies to all of the requested information that you decided to withhold. Specifically:

1/ No explanation has been given as to how releasing further parts of the contract would prejudice either BDC or Serco's commercial interests. If you wish to maintain your reliance on this exemption, please provide further details of the harm you anticipate would be caused.

2/ You will see in my original request that I asked for a copy of the whole contract. It appears you may have provided only the sections I said I was particularly interested in, rather than the whole contract minus the parts you deem to be commercially sensitive under Section 43(2). I find it hard to believe that s43(2) would apply to the whole of the rest of the contract, and it is just a coincidence that those sections are the only ones that can be released. Moreover, even if some other sections contained some sensitive content, I can't imagine that divulging e.g. the headings (or a table of contents) would cause any commercial harm. Thus these (and any other parts that would not cause significant harm) should be supplied too. For each other part that is withheld under s43(2), I would expect a justification in terms of the specific harm that could be caused by releasing that part.

3/ In particular, I note that you have not supplied any maps or descriptions of the specific grassed areas to be cut and their types, nor the locations of bins to be emptied. These are presumably included either as part of the contract or as schedules / appendices to it. Please either release this information or explain why an exemption applies. (Note that you have previously provided me with a copy of "Litter and Dog Bins Running Total.xlsx" giving details of bin locations. So if that was the information provided to the contractor, then there is no need to supply it again, but please confirm if that is the case.)

4/ In the extracts you have supplied, the section numbers appear to have been changed. (In most, the numbering starts at section 1, subsection 1.1, then 1.1.1 etc.) Could you please supply a copy with the correct numbers in place. Since automatic numbers can behave strangely when copying and pasting between Word Documents, I would suggest converting the whole contract document to a PDF file, and then redacting the exempted content from there.

5/ The "Bees Policy" you mention would appear to have a material impact on the grass cutting requirements specified in the contract, to the point of it being effectively an amendment/revision of the contract. I believe that details of what you have instructed the contractor regarding this policy would therefore be caught by my original request. Please therefore consider releasing this information.

Yours faithfully,

Robert Whittaker
(Chair, CAWRA)

Dear Breckland District Council,

I am writing to you in relation to FOI request BFOI 010814, which you responded to on 6th July 2021. I was not completely happy with your response and I requested an internal review on 27th July. Unfortunately, I have yet to hear anything back from you about this. A full history of the request can be found online at https://www.whatdotheyknow.com/request/g... .

I would be grateful if you could confirm you have received and are actioning my request for an internal review (it can be found at the above URL if not). Please also provide an estimated time for your response. Note that the Cloverfield and the Willows Residents' Association (CAWRA) will be holding its next monthly meeting on 16th September, so it would be useful to have your full response before then.

Yours sincerely,

Robert Whittaker
(Chair, CAWRA)

Feedback-Data, Breckland District Council

5 Attachments

Dear Mr Whittaker,

 

The Council can confirm that we did not receive your previous request for
an internal review.

 

Please take this as acknowledgement that we have received this request. We
will conduct an internal review response within 20 working days (7 Oct)

 

Yours sincerely

FOI Team

Freedom of Information Team
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Feedback-Data, Breckland District Council

5 Attachments

Dear Mr Whittaker

We are writing further to email acknowledging your request for an internal
review.

We regret that we are unable to send you a full response to your request
within 20 working days. We can assure you that we are dealing with your
request and we will send you a full reply as soon as we can. We now aim to
send you a full reply by 22 Oct.

If you have any questions about the handling of your information request
in the meantime, please do not hesitate to contact us.

Yours sincerely

FOI Team

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Feedback-Data, Breckland District Council

11 Attachments

 

Dear Mr Whittaker,

 

Please find the response to your internal review.

Yours sincerely

FOI Team

Freedom of Information Team
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Dear Breckland Council,

Many thanks for your latest response and the additional information you have provided. This is most helpful, even if it is not everything I requested.

However, I am slightly confused by your statement that there is no map showing the locations that are subject to the grounds maintenance work. The spreadsheet "Appendix 10 GM Bill of Quantities Thetford.xlsx" that you have supplied surely would not give the contractor enough information to be able to correctly identify that areas that they should be maintaining. For example, looking at row 7, how would they be expected to identify the 56 "GRASS" areas occupying a total of 14125.27 m^2 when the only location information is "ASH CLOSE (NORTH) THETFORD"? Looking at rows 45 and 46, both "GRASS" and "GRASS_WILDLIFE_WILDFLOWER" are listed at the same "WATERMEADOWS" location; how would they now which bits of grass are which? Are you sure that the contractor has not been given any further maps or some other form of location information (e.g. GIS shapefiles -- which I would regard as a form of map) to allow them to identify the areas they are to maintain? If there is any additional location information held, I would be grateful if you could supply it. If not, perhaps you could explain how the contractor manages to identify the areas they need to maintain.

Would you also be able to explain the meaning of the different "Feature Type" values in the "Appendix 10 GM Bill of Quantities Thetford.xlsx" spreadsheet that you supplied? I am wondering what exactly "GRASSCRETE" is, and why there appear to be no "GRASS" areas listed for the Cloverfield estate, despite a number existing in reality. Could you also confirm which, if any, of "WATERMEADOWS", "WATERMEADOWS (EAST)" and "WATERMEADOWS (WEST)" is the Breckland-owned land area between the Cloverfield Estate and the river? If none are, then is this land maintained as part of the contract, and where does this land appear on the spreadsheet?

Finally, with regard to your new claim of an exemption under EIR, I do not agree with your conclusion that the information is exempt. (I fail to see any significant economic interest that is being protected by withholding the majority of the contract. See the ICO's guidelines at https://ico.org.uk/media/for-organisatio... and in particular paragraph 63.) However, there is no need for you to respond on this point now. Since you have completed your internal review process, I now need to decide whether to appeal your refusal by requesting a s50 decision from the Information Commissioner.

Yours sincerely,

Robert Whittaker
(Chair, CAWRA)

Feedback-Data, Breckland District Council

Breckland District Council acknowledges receipt of your request for information received on 17 November 2021 19:24.

Your request is being considered and you will receive the information requested within the statutory timescale of 20 working days as defined by the EIR/ Freedom of Information Act 2000, subject to the information not being exempt or containing a reference to a third party.

If appropriate, the information may be provided in paper copy, normal font size. If you require alternative formats, e.g. language, audio, large print, etc. then please let us know.

For your information, the Act defines a number of exemptions which may prevent release of the information you have requested. There will be an assessment and if any of the exemption categories apply then the information will not be released. You will be informed if this is the case, including your rights of appeal.

If the information you request contains reference to a third party then they may be consulted prior to a decision being taken on whether or not to release the information to you. You will be informed if this is the case.

Yours sincerely
FOI Team
Freedom of Information Team
W: www.breckland.gov.uk
  

show quoted sections

Feedback-Data, Breckland District Council

5 Attachments

Dear Mr whittaker

 

Thank you for your email. We write in response to your follow up enquiry.

 

The Council can confirm that it does not hold maps which we can share. The
Council’s contractor does have access our webmaps system. However, the
layers are Polygon Shapefiles. The Council are currently undertaking work
as they are not currently compliant with the government directive
(INSPIRE). The Webmaps layer does not have metadata and may be inaccurate.
They cannot be shared due to licence restrictions and Intellectual
Property rights. The INSPIRE files will be made available at the earliest
opportunity, however we do not have an expected due by date.

 

Grasscrete- type of surface, not a Breckland Council specific . Further
information available online if you search it.

 

The areas listed grass extracted the ground maintenance contract. The
maintenance use this and webmaps which show sections to maintain.

 

"WATERMEADOWS", "WATERMEADOWS (EAST)" and "WATERMEADOWS (WEST)" Yes, owned
by Breckland.

 

FOI Team

Freedom of Information Team
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Dear Sir/Madam,

Many thanks for your latest reply. I am afraid that if you wish to withhold the "Polygon Shapefiles" you will need to issue a formal refusal notice under EIR, citing the exemptions that apply. You cannot just say that you are unable to share them at this time. It is also extremely disappointing that you failed to mention the existence of these maps the first two times that I asked. Concealing information from an applicant in this way is potentially a s77 offence under FOIA.

I assume that the "licence restrictions and Intellectual Property rights" you are referring to are connected with Ordnance Survey and the Public Sector Geospatial Agreement. I would assume that you have used OS base maps to obtain the polygons corresponding to land you own/manage and added your own classification data on top. That being the case, I don't see how your "Polygon Shapefiles" would not fall under OS's Presumption to Publish policy [1] and hence you would be entitled to publish them under the Open Government Licence. If you wish to rely on an exemption relating to Licensing/IPR, then you will need to explain exactly how the "Polygon Shapefiles" have been created, and why OS's Presumption to Publish does not apply.

If an exemption does indeed apply, then you would also need to consider whether it covers all of the information, or if it would be possible for you to release part or a summary of it. For example, with a Shapefile where the geometry is encumbered by third-party rights, you could still potentially release the attribute data, area and geographic centroid of each polygon.

Secondly, I do not think you have satisfactorily answered two of the other questions I asked in my message of 17th November. With reference to "Appendix 10 GM Bill of Quantities Thetford.xlsx", could you please respond to:

1/ "why there appear to be no "GRASS" areas listed for the Cloverfield estate, despite a number existing in reality"

2/ "Could you also confirm which, if any, of "WATERMEADOWS", "WATERMEADOWS (EAST)" and "WATERMEADOWS (WEST)" is the Breckland-owned land area between the Cloverfield Estate and the river? If none are, then is this land maintained as part of the contract, and where does this land appear on the spreadsheet?"

Item 1 seems to have been omitted from your response altogether, while for item 2 you have merely responded with "Yes, owned by Breckland." which does not answer the question.

Yours faithfully,

Robert Whittaker
(Chair, CAWRA)

[1] https://www.ordnancesurvey.co.uk/busines...

Feedback-Data, Breckland District Council

Breckland District Council acknowledges receipt of your request for information received on 13 Dec 2021.

Your request is being considered and you will receive the information requested within the statutory timescale of 20 working days as defined by the Freedom of Information Act 2000, subject to the information not being exempt or containing a reference to a third party.

If appropriate, the information may be provided in paper copy, normal font size. If you require alternative formats, e.g. language, audio, large print, etc. then please let us know.

For your information, the Act defines a number of exemptions which may prevent release of the information you have requested. There will be an assessment and if any of the exemption categories apply then the information will not be released. You will be informed if this is the case, including your rights of appeal.

If the information you request contains reference to a third party then they may be consulted prior to a decision being taken on whether or not to release the information to you. You will be informed if this is the case.

Yours sincerely
FOI Team
Freedom of Information Team
W: www.breckland.gov.uk
  

show quoted sections

Feedback-Data, Breckland District Council

6 Attachments

 

 

Dear Mr Whittaker

We are writing in respect of your enquiry for information held by the
Authority under the provisions of the Freedom of Information Act.  Please
find the information you requested attached.

If you are not satisfied with the way the authority has handled your
request, you may ask for an internal review within 40 working days of this
response.

Yours sincerely

FOI Team

Freedom of Information Team
W: [1]www.breckland.gov.uk
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Dear Breckland District Council,

Please pass this on to the person who conducts Freedom of Information reviews.

I am writing to request an internal review of Breckland District Council's handling of my FOI request 'Grounds Maintenance Contract for Thetford', specifically with regard to your recent refusal to provide a copy of the "polygon shapefiles used on [your] mapping system". A full history of my FOI request and all correspondence is available on the Internet at this address: https://www.whatdotheyknow.com/request/g...

In your refusal notice of 14th December, you have cited regulations 12(5)(c) "Intellectual Property Rights" and 12(4)(d) "Material in the course of completion, unfinished documents and incomplete data". You have also mentioned 12(5)(e) "Confidentiality of commercial or industrial information" in passing.

In regard to 12(5)(c), please confirm whose intellectual property rights you believe would be infringed by the release of the information. Please also clarify precisely how the shapefile was created so I can confirm those rights do indeed apply. You have also failed to show that the exemption in engaged by demonstrating each of the four criteria in paragraph 19 of the ICO guidance at https://ico.org.uk/media/for-organisatio... . If you wish to maintain reliance on this exemption you will need to address each of those four criteria.

With regard to the public interest test, I believe your arguments against disclosure have been significantly overstated.

* The ICO has confirmed on numerous occasions that inaccuracies or incompleteness are not a sufficient reason to withhold data -- it is up the authority to explain the limitations of what they release, and present the information in a way that will avoid confusion or people being misled. See e.g. paragraph 19 of the ICO Guidance at https://ico.org.uk/media/for-organisatio...

* If the information was released under EIR, then it would be extremely unlikely that any compensation would need to be paid. (In particular, regulation 5(6) ensures there is no copyright or database right infringement by the act of releasing the information.) Furthermore if any compensation did have to be paid to another public body, then this would be a zero sum transaction, and thus have no effect on the public interest.

* In terms of reputation, I believe that withholding information that would increase transparency would have a much more damaging effect on the council's reputation than any release. In terms of future agreements (presumably with OS), these are negotiated centrally and so a release by an individual council would have negligible effect on future geospatial agreements.

With these reasons weaken or removed, the strong public interest disclosing the information to "facilitate
accountability and transparency in relation to Council maintained land, scrutiny of actions of contractors in the management of both the public monies and the Council’s land assets" would significantly outweigh any public interest in withholding the information, so the application of 12(5)(c) fails, even if it is engaged.

In relation to 12(4)(d), you have not actually explained why it applies to the information I have requested, namely the shapefiles that the contractor has access to. The current shapefile is in use by your contractor for the purposes of determining which land it should be maintaining. For these purposes it is therefore deemed by the Council to be sufficiently complete and accurate. Therefore exemption 12(4)(d) cannot be not engaged here. Furthermore, if it were to be engaged, then this exemption would be subject to a public interest test, which you appear to have failed to carry out. In this case, I don't see any public interest in delaying the release while improvements are made. There is, however, a strong public interest in the public being able to see the actual data that you provided to the contractor for the delivery of their contract, including any errors or inaccuracies it may contain. Ironically, the fact that you are saying the information you are supplying your contractor may be inaccurate or incomplete, actually increases the public interest in its disclosure.

In relation to 12(5)(e), you appear to have provided no justification for this exemption at all. (Maybe it was mentioned by mistake?) I see no reason why this exemption would be engaged, since the location of your own land is hardly commercially confidential, and neither is any underlying OS data that it may have been derived from. If you wish to rely on this exemption, you would need to explain precisely how the information is confidential, and demonstrate the economic harm that its release would cause. You have not done this, so the exemption is not engaged.

You have also not considered whether it would be possible to release a summary or redacted form of the information, avoiding any of the claimed intellectual property rights. As I said in my previous message: "you would also need to consider whether [the exemption] covers all of the information, or if it would be possible for you to release part or a summary of it. For example, with a Shapefile where the geometry is encumbered by third-party rights, you could still potentially release the attribute data, area and geographic centroid of each polygon." If you maintain your reliance on these exemptions then you will need to consider these options, and either supply some of the information or explain why the exemptions still apply.

Finally, you have still failed to answer my two questions:

1/ "why there appear to be no "GRASS" areas listed for the Cloverfield estate, despite a number existing in reality"

I understand that "the areas listed grass were extracted the ground maintenance contract". That means that you must hold information that would explain why there are no grassed areas listed for the Cloverfield estate. By looking at where the data was extracted from you could establish whether this is because the areas were e.g. mis-classified as something other than grass there, are missing completely, or have been given an alternative location description. This is information you hold, so you should be able to provide an answer.

2/ "Could you also confirm which, if any, of "WATERMEADOWS", "WATERMEADOWS (EAST)" and "WATERMEADOWS (WEST)" is the Breckland-owned land area between the Cloverfield Estate and the river? If none are, then is this land maintained as part of the contract, and where does this land appear on the spreadsheet?"

Your previous response did not answer the question. I want to know WHICH of those three areas IF ANY correspond to the Breckland-owned water-meadows area that lies between the Cloverfield estate and the river Thet. I already know that all three of the listed areas are owned by Breckland Council, but I do not know which real-life locations they correspond to from the descriptions given. (There are other locations in Thetford that are also known as "water-meandows", hence the need to know which of the listed areas is the Cloverfield one.)

Yours faithfully,

Robert Whittaker
(Chair, CAWRA)

Feedback-Data, Breckland District Council

Breckland District Council acknowledges receipt of your request for an internal review.

Your request is being considered and you will receive the information requested within the statutory timescale of 20 working days.

Yours sincerely
FOI Team
Freedom of Information Team
W: www.breckland.gov.uk
  

show quoted sections

Feedback-Data, Breckland District Council

5 Attachments

 

Dear Robert Whittaker

 

We are writing with reference to your EIR internal review, which we can
confirm is currently being processed.

 

We need some further time in order to be able to respond.

 

Our response will be with you by 25 January.

 

Kind regards

 

FOI Team

 

FOI Team
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Feedback-Data, Breckland District Council

5 Attachments

 

Dear Mr Whittaker

 

Apologies for the delay, we need further time to respond. We aim to
respond to you by the end of the week.

Yours sincerely

FOI Team

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Feedback-Data, Breckland District Council

This message has been hidden. Personally identifiable information has been released in the response If you are the requester, then you may sign in to view the message. Please contact us if you have any questions.

WhatDoTheyKnow left an annotation ()

The response to the internal review that has been hidden due to containing personally identifiable information has been redacted and republished here:
https://files.whatdotheyknow.com/request...

The full content of the message is as below

Dear Robert

Please see our internal review.

Yours sincerely

FOI Team

Freedom of Information Team
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Robert Whittaker left an annotation ()

I've made an application to the Information Commissioner for a Decision under s50. It's case number IC-155305-B7K0. I'm currently waiting for a case officer to be assigned.

Dear Breckland Council,

Re 010814 Serco Contract

As per our recent correspondence, this email has come from the whatdotheyknow.com email address that I'd like you to re-send your most recent response to. You should be able to reply to it, or copy the address to use from this email.

Many thanks,

Robert Whittaker

Feedback-Data, Breckland District Council

5 Attachments

 

Thank you for coming the address.

 

 

 

From: Feedback-Data
Sent: 13 January 2023 17:01
To:
Subject: 010814 Serco Contract

 

 

Dear Mr Whitaker

 

Environmental Information Regulations 2004 (EIR)

Complaint from: Robert Whittaker

Request dated 14 June 2021:
[1]https://www.whatdotheyknow.com/request/g...

 

We are writing with regards to you with regard for your request for
information relating to the Serco contract.

 

The Council has reviewed the documents held and whether more information
can be disclosed. We have changed our position since you made your request
and are happy to disclose all of the attached to you.

 

Withheld/ Redacted information-

 

The Serco contract is for three local authorities in Norfolk (Breckland
Council, North Norfolk & King’s Lynn and West Norfolk). The Schedule 2
document containing information relevant to the other parties has been
redacted and is not relevant to Breckland Council. In addition, the
approval given was for information relevant to Breckland.

 

Personal data has been removed from two excel documents marked:

 

• Copy of Collection Database Redacted
• Copy of Appendix 4 - Secured Access redacted

 

The withheld data relates to living individuals and their property, namely
whether they have an assisted collection or not.

 

The other document contains information as to whether a property has
secured access to it.

 

We consider that both of these data types constitute personal data of
third party and is therefore exempt from disclosure under Regulation 13 of
EIR. As personal data is an absolute exemption we have not carried out a
public interest test as part of this as a refusal notice (for those
elements of data). This serves as a refusal notice.

 

FOI Team

Freedom of Information Team
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Dear FOI Team,

Many thanks for providing this additional information, and for re-sending it to the correct email address. Please continue to use this email address (rather than any other personal email address you may hold for me) for any and all further correspondence in this case.

While the additional information is interesting and useful, I am a little confused as to why some of it has been provided here. The ICO has been in touch with me, and appeared to the under the impression that this further release after your change of position would resolve the case. However, you have not provided either of the two key sets of outstanding information that I requested: namely the full grounds maintenance contract (minus any specific redactions) and a copy of the GIS shape-files or a summary version (e.g. without the detailed shape geometry).

From the information you have supplied I am still not able to determine the answer to the most basic question of "which grassed areas on the Cloverfields estate in Thetford are your contractors are supposed to be looking after, and to what standard/condition for each?" So I am afraid I will have to ask the ICO to continue its investigation into your handling of the request. In the mean time, you may like to further reconsider your response, and determine whether there is any more information you are able to release.

Yours sincerely,

Robert Whittaker

Feedback-Data, Breckland District Council

5 Attachments

 

Dear Mr Whittaker

We write regarding your EIR request.

The reason for this email is that a document was mistakenly not attached
to our previous email, we thought this had been disclosed to you.

Please see attached the Schedule 2- Authorities Requirements. There are
some parts of the document redacted which were done so as the information
does not relate to Breckland Council, as advised in our previous email 20
January. We would be grateful if you would confirm that you are satisfied
that this document details to what standard works are maintained.

The Council intends to withhold the GIS files under EIR Commercial
information, and will respond to the ICO with regards to your open
complaint in due course.

Yours sincerely

FOI Team

Freedom of Information Team
W: [1]www.breckland.gov.uk
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Dear Breckland Council,

Many thanks for the further response. That would seem to cover Schedule 2 of the contract I requested, but I can't find the rest of the contract anywhere in the documents you have sent. In particular, as per the headings you provided at https://www.whatdotheyknow.com/request/7... Section Headings.pdf , there is the main contract document and several other schedules and appendices. Many of these missing parts are essential to understand how the contract operates, and e.g. the mechanisms for dispute resolution and penalties for non-performance. I believe they would all be covered by my initial request for "a copy of the current Grounds' Maintenance contract(s) you have (including any relevant schedules, appendices, etc.)"

Secondly, I am unclear about the precise basis for the redactions you have made in Schedule 2. While those sections may not apply to Breckland / Thetford, I would argue that they still form part of the contact you agreed, and so would still be covered by my request. Hence the redactions must be supported by a relevant FOI exemption. Given you appear to have accepted that your previously claimed exemptions do not apply to the contract as a whole, I cannot see why any would apply just to those parts not relevant to Breckland. Indeed, the other Council's logos text you have redacted in the table of contents of Schedule 2 has already been disclosed previously without any issues being raised. I think is is important for the public to be able to see what services the contractor might be providing elsewhere that they are not providing in Thetford/Breckland, in order to judge whether Breckland Council has made sound decisions for the public good.

Finally, with regard to the GIS files, note that while I would prefer to have the whole of the information, the details I am most keen to obtain are the location, extent and nature of each maintained site. I have asked this previously, but if you wish to withhold the full GIS data, you should then consider releasing a redacted summary of it. For each maintained parcel of land, you could provide just site title, bounding box / centroid coordinates, land area, and maintenance type. (The problem with the list in Appendix 10 "GM Bill of Quantities Thetford" that you previously provided is that the site descriptions are insufficient to identify the sites, and the list appears not to cover all the BDC maintained land on the Cloverfield estate.)

Yours sincerely,

Robert Whittaker
(Chain, Cloverfield and the Willows Residents Association)

Robert Whittaker left an annotation ()

Decision Notice issued in March 2013 (IC-155305-B7K0): https://ico.org.uk/media/action-weve-tak...

I subsequently appealed the part related to the provision of the maps / GIS shapefiles to the First-Tier Tribunal. The case is currently ongoing.

Robert Whittaker left an annotation ()

The Tribunal case is still ongoing, but Breckland Council has now released the GIS data related to their Grounds Maintenance Contract under the Open Government Licence at https://www.data.gov.uk/dataset/2eacb623... . I'm told that this is recent data, rather than the data that existed at the time of the original request. (The latter is apparently no longer held.)