Gifts and hospitality: FOIA

Lucas87 made this Rhyddid Gwybodaeth request to Avon and Somerset Constabulary as part of a batch sent to 4 authorities

This request has been closed to new correspondence from the public body. Contact us if you think it ought be re-opened.

Roedd y cais yn llwyddiannus.

Dear Sir or Madam

This is a request for information under the Freedom of Information Act.

For the financial years 2012/2013, 2013/2014, 2014/2015, 2015/2016, 2016/2017 and available data for 2017/2018, I would like to be provided with details on donations, gifts, sponsorships and loans that have been received by the police force.

1. For each donation, gift, sponsorship and loan, please provide the following information:

a) The financial year that the donation, gift, sponsorship and loan was received
b) The sum or value (if known) and description of the donation, gift, sponsorship and loan
c) If known, what the donation, gift, sponsorship and loan was subsequently used for e.g. a donation passed to teams working with the local community, or a gift subsequently used in a charity raffle

2. For each donation, gift, sponsorship and loan, please provide further information regarding where the donation, gift, sponsorship and loan came from:

a) If it was an individual, please provide the full name and title of the individual who awarded the donation, gift, sponsorship or loan
b) If it was a government department or another public authority such as a council that awarded the donation, gift, sponsorship or loan, please provide the name of that government department or public authority
c) If it was a company or organisation or group that awarded the donation, gift, sponsorship or loan, please provide the name of that company or organisation or group
d) If it was a foundation or charity that awarded the donation, gift, sponsorship or loan, please provide the name of that foundation or charity

I would like to receive the information electronically. If you feel that a substantive response to this request is not possible within a reasonable time frame, or the request is too broad or too vague, I would be grateful if you could contact me and provide assistance as to how I could refine the request.

Best wishes,
Lucas Amin

#Freedom of Information Requests, Avon and Somerset Constabulary

Thank you for your request for information. Your request will now be considered and you will receive a response within the statutory timescale of 20 working days as defined by the Act. In some circumstances Avon and Somerset Constabulary may be unable to achieve this deadline if consideration needs to be given to the public interest test. If this is likely you will be informed and given a revised time-scale at the earliest opportunity.

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#Freedom of Information Requests, Avon and Somerset Constabulary

6 Atodiad

Corporate Information Management Department

Force Headquarters, PO Box 37, Valley Road,

Portishead, Bristol, BS20 8QJ

Email [email address]    

 

 

 

 

Mr Lucas Amin Our Reference 1029/17

[FOI #425596 email] Date 14 September 2017

 

 

Dear Mr Amin

 

I write in connection with your request for information dated 16^th August
under the Freedom of Information Act.

 

Specifically you asked:

“For the financial years 2012/2013, 2013/2014, 2014/2015, 2015/2016,
2016/2017 and available data for 2017/2018, I would like to be provided
with details on donations, gifts, sponsorships and loans that have been
received by the police force.

 

1. For each donation, gift, sponsorship and loan, please provide the
following information:

 

a) The financial year that the donation, gift, sponsorship and loan was
received

b) The sum or value (if known) and description of the donation, gift,
sponsorship and loan

c) If known, what the donation, gift, sponsorship and loan was
subsequently used for e.g. a donation passed to teams working with the
local community, or a gift subsequently used in a charity raffle

 

2. For each donation, gift, sponsorship and loan, please provide further
information regarding where the donation, gift, sponsorship and loan came
from:

 

a) If it was an individual, please provide the full name and title of the
individual who awarded the donation, gift, sponsorship or loan

b) If it was a government department or another public authority such as a
council that awarded the donation, gift, sponsorship or loan, please
provide the name of that government department or public authority

c) If it was a company or organisation or group that awarded the donation,
gift, sponsorship or loan, please provide the name of that company or
organisation or group

d) If it was a foundation or charity that awarded the donation, gift,
sponsorship or loan, please provide the name of that foundation or
charity”

Our response:

 

All offers of gifts and gratuities must be disclosed, even if they are
declined. Guidelines and force procedure is to be followed to be followed
. For example, whether the gift is genuine and whether the recipient is
confident that they are independent in doing their job, free of obligation
in return and that the gift is transparent to the organisation, clients
and the public.

 

Please find the requested information for 2012, 2014, 2015, 2016 and 2017
to date attached. Information is recorded by calendar year rather than
financial year. Please note that the [1]Register of Gifts and Hospitality
(senior personnel) is routinely published on our website. I have provided
the relevant link for reference.

 

In relation to question 2(a) I am unable to provide the full name and
title of the individual who awarded the donation, gift, sponsorship or
loan. Where this is applicable, you will see that the name of the
individual has been removed from the tables and replaced with “S40(2)”. As
the exemption applicable to this is Section 40(2), third party personal
information. This is an Absolute exemption so therefore there is no
requirement to conduct a harm or public interest test. Any information is
exempt from disclosure under the Freedom of Information Act if it relates
to or is supplied by another individual and disclosure of that information
would contravene any of the principles of the 1998 Data Protection Act, in
this particular case, disclosure of this information would contravene
Principles 1 and 2 of the Act, whereby personal data shall be processed
fairly and lawfully and only obtained for one or more specified purpose or
purposes.

 

I am not obliged to provide the requested information for [2]Gifts and
Hospitality 2013. The exemption applicable to this information is Section
21 – Information reasonably accessible by other means. This is an absolute
and class based exemption and as such does not require a harm and public
interest test.

 

The information requested is publicly available to view on our website
under [3]previous requests. I have provided the specific link above for
reference. In accordance with the Act, this represents a Refusal Notice
for your request.

 

With reference to detail as to whether the gift has been donated to
charity, there is no specific category to record this information. Where
is has been recorded, this has been provided. With reference to 2013, the
gift of two teddy pairs and three Christmas books was donated to a local
charity shop.

 

No information has been identified with reference to loans and
sponsorship.

 

 

Yours sincerely

 

Rebecca Pritchard

Freedom of Information Officer

Corporate Information Management Department

 

 

Please note:

1.     Requests and responses may be published on Avon and Somerset
Constabulary’s website (within 24 hours), some of which may contain a link
to additional information, which may provide you with further
clarification.

2.     Whilst we may verbally discuss your request with you in order to
seek clarification, all other communication should be made in writing.

3.     Avon and Somerset Constabulary provides you with the right to
request a re-examination of your case under its review procedure (copy
attached).

 

 

 

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