Gift & Hospitality Registers

Mae'r ymateb i'r cais hwn yn hwyr iawn. Yn ôl y gyfraith, ym mhob amgylchiad, dylai High Speed Two (HS2) Limited fod wedi ymateb erbyn hyn. (manylion). Gallwch gwyno drwy yn gofyn am adolygiad mewnol.

Dear High Speed Two (HS2) Limited,

Please provide any and all gift and hospitality registers, registers of interest or similar such documents that HS2 holds.

Yours faithfully,

Graeme Amis

Dear High Speed Two (HS2) Limited,

Five working days have now elapsed since I submitted this simple request. I have still not even received acknowledgement of receipt of this request. If HS2 were complying with the ICO guidance to respond promptly, I would have expected to have received my response by now.

The ICO guidance is quite clear that “Authorities should regard the 20 working day limit as a ‘long stop’, in other words the latest possible date on which they may issue a response” and in normal circumstances, FOI requests should be addressed more promptly.

The ICO guidance may be found here: https://ico.org.uk/media/for-organisatio...

A very brief and clear explanation of HS2 Ltd's responsibilities in complying with the FOI act prepared by HS2 lawyers Pinsent Masons may be found here: https://www.pinsentmasons.com/out-law/ne...

As the guidance states:

"The obligation to respond promptly means that an authority should comply with a request as soon as is reasonably practicable," the ICO said in its new guidance. "Whilst this is linked to the obligation to respond within 20 working days, it should be treated as a separate requirement...An authority will therefore need to both respond promptly and within 20 working days in order to comply with [the FOI Act]. Authorities should regard the 20 working day limit as a ‘long stop’, in other words the latest possible date on which they may issue a response. It also follows that an authority which provides its response close to, or on, the final day of the 20 working day limit OUGHT TO BE ABLE TO BOTH ACCOUNT FOR, AND JUSTIFY, THE LENGTH OF TIME TAKEN TO COMPLY WITH THE REQUEST [our emphasis]," it added."

With this in mind, please provide the information I have requested as soon as is reasonably practical. Please also 'account for, and justify, the length of time taken to comply' with this request, if you expect it will take more than a few days to give me a substantive reply.

Yours faithfully,

Graeme Amis

HS2Enquiries, High Speed Two (HS2) Limited



Thank you for your email to the HS2 Helpdesk.

 

In keeping with our community engagement commitments we will respond to
enquiries quickly and efficiently, with an acknowledgement within 2
working days, and responding within 20 working days if we are unable to
answer the query straight away.

 

If your enquiry is urgent and requires immediate attention please contact
the 24 hour HS2 Helpdesk directly on our freephone number 08081 434 434.

 

There is a range of information available about HS2 online at
[1]https://www.hs2.org.uk/

If you would like information about what is happening in relation to HS2
in your area you may also like to browse the following link
[2]https://www.hs2.org.uk/in-your-area/what...

 

We look forward to assisting you as soon as we can.

 

This email is scanned and cleared by Websense. HS2 Ltd is registered in
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Speed Two (HS2) Limited, Two Snowhill, Snow Hill Queensway, Birmingham, B4
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Dear High Speed Two (HS2) Limited,

Since I have had a number of FOIs go 'missing', please could you acknowledge receipt of my FOI dated 20 September requesting Gift & Hospitality registers and my follow-up email dated 27th September 2019.

Please let me know the justification for not responding promptly (as per ICO guidance) and let me know when I can expect a substantive reply.

Yours faithfully,

Graeme Amis

HS2Enquiries, High Speed Two (HS2) Limited

Dear Graeme Amis

 

Thank you for your email to HS2 Ltd, a copy of which I include below. We
are considering your request under the Freedom of Information Act 2000 and
aim to reply as soon as possible and no later than 25 October

 

Your reference number for the request is FOI-19-3413.

 

Kind regards,

Alistair.

                

Best wishes

Alistair

Alistair Hobbs | Briefings, Correspondence and FOI Adviser | HS2 Ltd      

Tel: 020 7944 4575 | [mobile number]| [1][email address] |
[2]Facebook | [3]Twitter | [4]LinkedIn

High Speed Two (HS2) Limited , Two Snowhill, Snow Hill Queensway,
Birmingham, B4 6GA  | [5]www.gov.uk/hs2

 

dangos adrannau a ddyfynnir

HS2Enquiries, High Speed Two (HS2) Limited

Dear Graeme Amis

 

Please accept my apologies for the mistake in my previous email; the
response date for this request is no later 18 October, and not 25 October.

 

Kind regards

Alistair

Alistair Hobbs | Briefings, Correspondence and FOI Adviser | HS2 Ltd      

Tel: 08081 434 434 (Freephone number)| [1][email address]|
[2]Facebook | [3]Twitter | [4]LinkedIn

High Speed Two (HS2) Limited , Two Snowhill, Snow Hill Queensway,
Birmingham, B4 6GA  | [5]www.gov.uk/hs2

 

Dear Graeme Amis

 

Thank you for your email to HS2 Ltd, a copy of which I include below. We
are considering your request under the Freedom of Information Act 2000 and
aim to reply as soon as possible and no later than 25 October

 

Your reference number for the request is FOI-19-3413.

 

Kind regards,

Alistair.

                

Best wishes

Alistair

Alistair Hobbs | Briefings, Correspondence and FOI Adviser | HS2 Ltd      

Tel: 08081 434 434 (Freephone number)| [6][email address]|
[7]Facebook | [8]Twitter | [9]LinkedIn

High Speed Two (HS2) Limited , Two Snowhill, Snow Hill Queensway,
Birmingham, B4 6GA  | [10]www.gov.uk/hs2

 

dangos adrannau a ddyfynnir

HS2Enquiries, High Speed Two (HS2) Limited

1 Atodiad

Dear Graeme Amis

 

Please find attached the response to your recent Freedom of Information
request (below).

 

Kind regards,

 

Alistair.

Alistair Hobbs | Briefings, Correspondence and FOI Adviser | HS2 Ltd      

Tel: 08081 434 434 (Freephone number)| [1][email address]|
[2]Facebook | [3]Twitter | [4]LinkedIn

High Speed Two (HS2) Limited , Two Snowhill, Snow Hill Queensway,
Birmingham, B4 6GA  | [5]www.gov.uk/hs2

 

From: Graeme Amis;
Received: Fri Sep 27 2019 12:02:59 GMT+0100 (British Summer Time)
To: HS2 Enquiries;
Subject: Re: Freedom of Information request - Gift & Hospitality Registers

Dear High Speed Two (HS2) Limited,

Five working days have now elapsed since I submitted this simple request.
I have still not even received acknowledgement of receipt of this
request.  If HS2 were complying with the ICO guidance to respond promptly,
I would have expected to have received my response by now.

The ICO guidance is quite clear that “Authorities should regard the 20
working day limit as a ‘long stop’, in other words the latest possible
date on which they may issue a response” and in normal circumstances, FOI
requests should be addressed more promptly.

The ICO guidance may be found here:
[6]https://ico.org.uk/media/for-organisatio...

A very brief and clear explanation of HS2 Ltd's responsibilities in
complying with the FOI act prepared by HS2 lawyers Pinsent Masons may be
found here:
[7]https://www.pinsentmasons.com/out-law/ne...

As the guidance states:

"The obligation to respond promptly means that an authority should comply
with a request as soon as is reasonably practicable," the ICO said in its
new guidance. "Whilst this is linked to the obligation to respond within
20 working days, it should be treated as a separate requirement...An
authority will therefore need to both respond promptly and within 20
working days in order to comply with [the FOI Act]. Authorities should
regard the 20 working day limit as a ‘long stop’, in other words the
latest possible date on which they may issue a response. It also follows
that an authority which provides its response close to, or on, the final
day of the 20 working day limit OUGHT TO BE ABLE TO BOTH ACCOUNT FOR, AND
JUSTIFY, THE LENGTH OF TIME TAKEN TO COMPLY WITH THE REQUEST [our
emphasis]," it added."

With this in mind, please provide the information I have requested as soon
as is reasonably practical. Please also 'account for, and justify, the
length of time taken to comply' with this request, if you expect it will
take more than a few days to give me a substantive reply.

Yours faithfully,

Graeme Amis

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dangos adrannau a ddyfynnir

Dear Alistair,

Thank you for this response. I would ideally like to see these documents in their original form.

I understand that you feel it would be overly burdensome to look up every individual's name in these documents and examine whether they should be redacted or not. A simple solution to this problem would be to provide me with these documents with EVERY individual's name redacted, thus making the task quick and easy to expedite whilst preserving data protection.

So to simplify my request:

1. Please provide the Gift & Hospitality Register, AND the Conflicts of Interest Register (or whatever name these documents go by), in the original format if possible, with ALL individuals' names redacted to preserve data protection.

2. Please provide the titles of any other documents which you think are relevant to this request.

Many thanks,

Graeme.