Dear Sir/Madam,

This is a request under the Freedom of Information Act.

I understand that the Aylesbury Vale District Council has purchased services from companies under the G-Cloud Framework. I note that the buyer's guide for digital outcomes stipulates that buyers should maintain an audit trail to provide evidence of compliance with the Public Contract Regulations 2015.

The guidance dictates that this information should be stored in an accessible format such as a folder shared by members of the team, for purchases via this framework. Stipulations regarding the scope of the audit trail are listed at https://www.gov.uk/guidance/g-cloud-buye....
In accordance with these stipulations, I am requesting disclosure of:

1. Titles of all services purchased under a G-Cloud framework – between 1 Jan. 2015 and the present day – from:

ARCUS GLOBAL LTD
Voicenet Solutions Ltd
Orange Bus Ltd

2. Audit trails for each of these purchases, including the following documents:

- List of requirements in the search for services, including available funds, technical requirements and criteria on which choice will be based.

- A copy of the category, keywords and filters used in the search for services, and the date on which the results were extracted.

- A spreadsheet or csv of exported results, with service names, descriptions and prices.

- Records of all communications with the supplier, including early market engagement, clarification questions, emails and face to face conversations you have.

With reference to item 1. above, please note that I am requesting the specific titles of all services purchased. I am aware that some data regarding G-cloud spending are published on Contractsfinder and via G-Cloud transparency data, but this information is either aggregated or does not reliably include service titles.

In the event that you consider any information in the responsive documents to be exempt from disclosure, please redact that information with black boxes rather than snipping or excerpting from the documents.

I understand that under the Freedom of Information Act I am entitled to a response within twenty working days.

I would be grateful if you could confirm receipt of this request in writing as soon as possible. If you have any queries about the scope of this request, please do not hesitate to call me on 0203 892 7491 or email [email address].

Yours faithfully,

Crofton Black

Dear Sir/Madam,

Please confirm that you have received and are processing my request of 23 Jan.

Yours faithfully,

Crofton Black

Records, Aylesbury Vale District Council

Dear Mr Black

Thank you for your information request received on 23 January 2019. 
Please accept our apologies for the delay in sending you a reply.  The
delay was due to staff sickness.

We confirm receipt of your request for information and will handle it
under the Freedom of Information Act 2000 (FOIA).

The deadline for our response is 20 February 2019 but due to the late
allocation of your FOI to the relevant team, we would respectfully ask
that we be granted an extension of another 20 working days from today. 
This means you can expect to receive a response as soon as possible and no
later than 15 March 2019. 

Missing a statutory deadline is not something we take lightly so we are
currently working on improving our internal procedures to ensure that this
does not happen again.

We should like to apologise for any inconvenience caused and would like to
thank you for your patience.

Kind regards

Francisca Harpur

Information Compliance Officer

Corporate Governance

Business Strategy & Support

Aylesbury Vale District Council
The Gateway
Gatehouse Road
Aylesbury
Bucks 
HP19 8FF

Tel: 01296 585771

--------------------------------------------------------------------------

From: Crofton Black <[FOI #546858 email]>
Sent: Wednesday, January 23, 2019 12:03 PM
To: Records
Subject: Freedom of Information request - G-Cloud purchases
 
Dear Sir/Madam,

This is a request under the Freedom of Information Act.

I understand that the Aylesbury Vale District Council has purchased
services from companies under the G-Cloud Framework. I note that the
buyer's guide for digital outcomes stipulates that buyers should maintain
an audit trail to provide evidence of compliance with the Public Contract
Regulations 2015.

The guidance dictates that this information should be stored in an
accessible format such as a folder shared by members of the team, for
purchases via this framework. Stipulations regarding the scope of the
audit trail are listed at
[1]https://www.gov.uk/guidance/g-cloud-buye....

[2][IMG] [3]G-Cloud buyers' guide - GOV.UK
www.gov.uk
Buying services through the G-Cloud framework. You can use the
Digital Marketplace to buy cloud services through the G-Cloud
framework.. A framework is an agreement between government and
...

In accordance with these stipulations, I am requesting disclosure of:

1.      Titles of all services purchased under a G-Cloud framework –
between 1 Jan. 2015 and the present day – from:

ARCUS GLOBAL LTD
Voicenet Solutions Ltd
Orange Bus Ltd

2.      Audit trails for each of these purchases, including the following
documents:

-       List of requirements in the search for services, including
available funds, technical requirements and criteria on which choice will
be based.

-       A copy of the category, keywords and filters used in the search
for services, and the date on which the results were extracted.

-       A spreadsheet or csv of exported results, with service names,
descriptions and prices.

-       Records of all communications with the supplier, including early
market engagement, clarification questions, emails and face to face
conversations you have.

With reference to item 1. above, please note that I am requesting the
specific titles of all services purchased. I am aware that some data
regarding G-cloud spending are published on Contractsfinder and via
G-Cloud transparency data, but this information is either aggregated or
does not reliably include service titles.

In the event that you consider any information in the responsive documents
to be exempt from disclosure, please redact that information with black
boxes rather than snipping or excerpting from the documents.

I understand that under the Freedom of Information Act I am entitled to a
response within twenty working days.

I would be grateful if you could confirm receipt of this request in
writing as soon as possible. If you have any queries about the scope of
this request, please do not hesitate to call me on 0203 892 7491 or email
[email address].

Yours faithfully,

Crofton Black

-------------------------------------------------------------------

Please use this email address for all replies to this request:
[FOI #546858 email]

Is [Aylesbury Vale District Council request email] the wrong address for Freedom of
Information requests to Aylesbury Vale District Council? If so, please
contact us using this form:
[4]https://www.whatdotheyknow.com/change_re...

Disclaimer: This message and any reply that you make will be published on
the internet. Our privacy and copyright policies:
[5]https://www.whatdotheyknow.com/help/offi...

For more detailed guidance on safely disclosing information, read the
latest advice from the ICO:
[6]https://www.whatdotheyknow.com/help/ico-...

Please note that in some cases publication of requests and responses will
be delayed.

If you find this service useful as an FOI officer, please ask your web
manager to link to us from your organisation's FOI page.

dangos adrannau a ddyfynnir

Thank you, I look forward to your response within 20 working days.

Records, Aylesbury Vale District Council

1 Atodiad

Dear Mr Black

 

Please find attached the response to your Freedom of Information request.

 

We apologise that this is late. We should like to thank you for your
patience and would like to apologise for any inconvenience caused.

 

Kind regards

Francisca Harpur

Information Compliance Officer

Corporate Governance

Business Strategy & Support

Aylesbury Vale District Council
The Gateway
Gatehouse Road
Aylesbury
Bucks 
HP19 8FF

Tel: 01296 585771

--------------------------------------------------------------------------

From: Crofton Black <[FOI #546858 email]>
Sent: Wednesday, January 23, 2019 12:03 PM
To: Records
Subject: Freedom of Information request - G-Cloud purchases
 
Dear Sir/Madam,

This is a request under the Freedom of Information Act.

I understand that the Aylesbury Vale District Council has purchased
services from companies under the G-Cloud Framework. I note that the
buyer's guide for digital outcomes stipulates that buyers should maintain
an audit trail to provide evidence of compliance with the Public Contract
Regulations 2015.

The guidance dictates that this information should be stored in an
accessible format such as a folder shared by members of the team, for
purchases via this framework. Stipulations regarding the scope of the
audit trail are listed at
[1]https://www.gov.uk/guidance/g-cloud-buye....

[2][IMG] [3]G-Cloud buyers' guide - GOV.UK
www.gov.uk
Buying services through the G-Cloud framework. You can use the
Digital Marketplace to buy cloud services through the G-Cloud
framework.. A framework is an agreement between government and
...

In accordance with these stipulations, I am requesting disclosure of:

1.      Titles of all services purchased under a G-Cloud framework –
between 1 Jan. 2015 and the present day – from:

ARCUS GLOBAL LTD
Voicenet Solutions Ltd
Orange Bus Ltd

2.      Audit trails for each of these purchases, including the following
documents:

-       List of requirements in the search for services, including
available funds, technical requirements and criteria on which choice will
be based.

-       A copy of the category, keywords and filters used in the search
for services, and the date on which the results were extracted.

-       A spreadsheet or csv of exported results, with service names,
descriptions and prices.

-       Records of all communications with the supplier, including early
market engagement, clarification questions, emails and face to face
conversations you have.

With reference to item 1. above, please note that I am requesting the
specific titles of all services purchased. I am aware that some data
regarding G-cloud spending are published on Contractsfinder and via
G-Cloud transparency data, but this information is either aggregated or
does not reliably include service titles.

In the event that you consider any information in the responsive documents
to be exempt from disclosure, please redact that information with black
boxes rather than snipping or excerpting from the documents.

I understand that under the Freedom of Information Act I am entitled to a
response within twenty working days.

I would be grateful if you could confirm receipt of this request in
writing as soon as possible. If you have any queries about the scope of
this request, please do not hesitate to call me on 0203 892 7491 or email
[email address].

Yours faithfully,

Crofton Black

-------------------------------------------------------------------

Please use this email address for all replies to this request:
[FOI #546858 email]

Is [Aylesbury Vale District Council request email] the wrong address for Freedom of
Information requests to Aylesbury Vale District Council? If so, please
contact us using this form:
[4]https://www.whatdotheyknow.com/change_re...

Disclaimer: This message and any reply that you make will be published on
the internet. Our privacy and copyright policies:
[5]https://www.whatdotheyknow.com/help/offi...

For more detailed guidance on safely disclosing information, read the
latest advice from the ICO:
[6]https://www.whatdotheyknow.com/help/ico-...

Please note that in some cases publication of requests and responses will
be delayed.

If you find this service useful as an FOI officer, please ask your web
manager to link to us from your organisation's FOI page.

dangos adrannau a ddyfynnir