Freedom of Information request - Project Management Software Systems

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Dear Test Valley Borough Council,

Freedom of Information request - Software Systems

1. What Software Systems are currently used by the Council (please identify each system if more than one is used) for:
• Programme and / or Project management?
• Risk Management recording and reporting
• Performance Management reporting
• Freedom of Information recording and tracking

2. When do the contracts expire for each software system used?

3. Do you have any planned changes or upgrades of the software currently used? If so, when?

4. How much does each system cost including both the initial licence fee and the annual charge?

5. If you do not have a system how are programmes and projects managed currently?

6. How (which procurement route or framework) was the contract initially tendered and when was this tender awarded?

7. If no software or tendered contract is in place currently are you considering tendering or purchasing further software within the next 12 months? If so via which procurement route or framework would you be using?

8. How many users / licenses for each system have you purchased for each system?

9. Who is the person responsible for the identified Software Systems? Please provide full name, title and contact information if possible.

Yours faithfully,

Allan Clarke

ITFOI, Test Valley Borough Council

Dear Allan,

 

Apologies for the delay – we are working towards providing the information
you requested.

 

Kind regards

 

Test Valley Borough Council

[1][Test Valley Borough Council request email]

[2]www.testvalley.gov.uk

 

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References

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1. mailto:[Test Valley Borough Council request email]
2. http://www.testvalley.gov.uk/

ITFOI, Test Valley Borough Council

Dear Allan Clarke,

 

Thank you for your Freedom of Information request dated and received on
the 9^th January 2019.  This is being dealt with under the Freedom of
Information Act 2000.

 

The information requested is held by the Council and has been included in
this email.

 

If you are unhappy with the way your request for information has been
handled, you can request a review by writing to the Complaints and
Communications Officer at [1][email address] or by completing
the online complaint form that can be found at [2]www.testvalley.gov.uk.

 

If you remain dissatisfied with the handling of your request or complaint,
you have a right to appeal to the Information Commissioner at:

 

The Information Commissioner's Office,

Wycliffe House,

Water Lane,

Wilmslow,

Cheshire

SK9 5AF

 

Telephone: 0303 123 1113

Website: [3]www.ico.org.uk

 

There is no charge for making an appeal.

 

Yours sincerely,

 

Test Valley Borough Council

[4][Test Valley Borough Council request email]

[5]www.testvalley.gov.uk

 

The information in this e-mail is confidential. The content may not be
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1. What Software Systems are currently used by the Council (please
identify each system if more than one is used) for:

• Programme and / or Project management?

• Risk Management recording and reporting 

• Performance Management reporting

• Freedom of Information recording and tracking

MS Project and MS Visio, Pentana Risk

 

2. When do the contracts expire for each software system used?

Microsoft (Project/Visio) 28/02/2022

 

We have a rolling licence and pay an annual service charge, next period
starts 15 November 2019.

 

3. Do you have any planned changes or upgrades of the software currently
used? None

 

4. How much does each system cost including both the initial licence fee
and the annual charge?

Microsoft (inc. Project/Visio) Year 1 £9321.75 + £65,034.71

Year 2 and 3 (each year) £9321,75 + £75,000.00

 

Pentana - Originally called Covalent and initial cost for product was
£9,950 before VAT. Latest payment to (newly named Pentana £4685 before
VAT)

 

5. If you do not have a system how are programmes and projects managed
currently?

n/a

 

6. How (which procurement route or framework) was the contract initially
tendered and when was this tender awarded?

Microsoft (inc. Project, Visio) under Crown Commercial Service (CCS).

Pentana Risk  - information not held due to retention.

 

7. If no software or tendered contract is in place currently are you
considering tendering or purchasing further software within the next 12
months? If so via which procurement route or framework would you be using?

N/A

 

8. How many users / licenses for each system have you purchased for each
system? Microsoft (Project, Visio) = 10 licenses

Pentana Risk – 44 licenses

 

9. Who is the person responsible for the identified Software Systems?
Please provide full name, title and contact information if possible.

Microsoft Office - James Hurst, IT Business Support Manager 01264 368000

Pentana Risk – James Moody, Policy Manager, 01264 368000

 

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References

Visible links
1. mailto:[email address]
2. http://www.testvalley.gov.uk/
3. http://www.ico.org.uk/
4. mailto:[Test Valley Borough Council request email]
5. http://www.testvalley.gov.uk/