Force Executive Board Papers

Richard Taylor made this Rhyddid Gwybodaeth request to Cambridgeshire Constabulary

This request has been closed to new correspondence from the public body. Contact us if you think it ought be re-opened.

Roedd y cais yn rhannol lwyddiannus.

Dear Cambridgeshire Constabulary,

Could you please release the agendas, papers, and minutes for meetings of the Force Executive Board held since June 2011.

--

Richard Taylor
Cambridge
http://www.rtaylor.co.uk

Gadawodd Richard Taylor anodiad ()

Force Executive Board papers were proactively published at:

http://www.cambs.police.uk/about/foi/mee...

This requests follows the force ceasing their proactive publication.

Cambridgeshire Constabulary

Dear Richard

FREEDOM OF INFORMATION REQUEST REFERENCE NO: 0141/2012

We acknowledge receipt of your Freedom of Information (FOI) request which
was received by Cambridgeshire Constabulary on 1st March 2012.

Your request will now be considered in accordance with the Freedom of
Information Act 2000. You will receive a response within the statutory
timescale of twenty working days as defined by the Act. In some
circumstances, we may be unable to achieve this deadline. If this is the
case, you will be informed and given a revised time-scale at the earliest
opportunity.

If we require any further clarification regarding this request, you will
be notified.

We would advise you that the nature of certain requests may involve
payment of a fee. If this is the case, you will be notified.

Should you have any further enquiries concerning this matter, please
telephone on 01480 456 111 asking for the Information Access Office or
email [Cambridgeshire Constabulary request email]

Regards

David

David Price
Information Access Office
Cambridgeshire Constabulary
-----------------------------------------------------------------------

To visit Cambridgeshire Constabulary's website please follow this link:

http://www.cambs-police.co.uk/index.asp

dangos adrannau a ddyfynnir

Cambridgeshire Constabulary

1 Atodiad

Dear Richard

FREEDOM OF INFORMATION REQUEST REFERENCE NO: 0141/2012

I write in connection with your request for information which was received
by Cambridgeshire Constabulary on 1st March 2012.

I regret to inform you that Cambridgeshire Constabulary have not been able
to complete its response to your request by the date originally stated.

The FOI Act obliges us to respond to requests promptly and in any case no
later than 20 working days after receiving your request. We must consider
firstly whether we can comply with Section 1 (1)(a) of the Act, which is
our duty to confirm or deny whether the information requested is held and
secondly we must comply with section 1(1)(b), which is the provision of
such information. However, when a qualified exemption applies either to
the confirmation or denial or the information provision and a public
interest test is engaged, the Act allows the time for response to be
longer than 20 working days, if the balance of such public interest is
undermined.

In this case we have not yet reached a decision on where the balance of
the public interest lies in respect of either of the above obligations. We
estimate that it will take an additional 20 working days or more to take a
decision on where this balance lies. Therefore, we plan to let you have a
response by 20th April 2012 . If it appears that it will take longer than
this to reach a conclusion you will be kept informed.

The specific exemptions which apply in relation to your request are :-

s22 Information which is intended for future publication. In this
instance, the Agenda and full minutes are due to be published by the end
of March. I am assured that the process has been commenced and cannot be
altered.

s21 Information which is already within the public domain. My initial
trawl of the requested papers indicates that some of them have been
published either as a routine matter of business or in response to
specific requests under FOI. Those papers may be exempted under s21 of the
Act.

s30 Investigations and proceedings conducted by the police. Where an
ongoing investigation may be prejudiced by disclosure, consideration will
be given to where the public interest lies.

s31 Law enforcement. This exemption may be applied to information which
relates to tactical capability and consideration will be given to the
effect disclosure may have.

s38 Health and safety. Some documents discussed may include graphic images
which could be distressing to some.

s40 Personal Information of a third party. Where such information breaches
any rights aforded to a person under the Data Protection Act, and there is
no overriding public interest, this may be exempt.

s43 Commercial interests. Information which may affect our ability to
secure the best value in our commercial dealings may be subject to this
exemption.

I can confirm that I have been given full access to, and retrieved, all
the documents which you have requested and they are in unredacted form.

I can assure you that every effort will be made to ensure an appropriate
response will be made within this new timescale.

However, further to our conversation of yesterday afternoon, it is my
expectation that the proper application of the relevant exemptions shown
above and the redaction of exempt information will be extremely time
consuming. It is my view that this will require more than 150 hours work
and s12 (the "cost exemption") cannot be applied to this painstaking,
line-by-line work since that may only be applied to the act of retrieving
the relevant documents.

With regard to the previous statement, I would suggest that an alternative
to asking for all the documents would be to examine the minutes and
agendas when they are published and submit a revised request for those
documents which are of particular interest to you at this time. I will
monitor the publication.

If you are amenable to this suggestion may I ask that you revise the
existing request to exclude the "papers" (or withdraw the whole request)
and submit a revised request once you have viewed the published items.

Your attention is drawn to the attached sheet which details your right of
complaint.

(See attached file: Complaint Rights May-11.pdf)

May I apologise for any inconvenience caused. Should you wish to discuss
this matter please write or contact the Information Access Office on
telephone number 01480 456 111 Ext 2036 quoting the reference number
above.

Yours sincerely

David Price

Information Access Office
Cambridgeshire Constabulary

-----------------------------------------------------------------------

To visit Cambridgeshire Constabulary's website please follow this link:

http://www.cambs-police.co.uk/index.asp

dangos adrannau a ddyfynnir

Gadawodd Richard Taylor anodiad ()

The agendas and minutes for the force executive committee meetings held between June 2011 and January 2012 have been published (within the last week or so) at:

http://www.cambs.police.uk/about/foi/mee...

As these are monthly meetings, one was due to be held on the 10th of February, there are still outstanding agendas and minutes for at least February and March and we're not seeing timely proactive publication.

The police force phoned me in relation to this request as noted above. The intent (as it was then) to publish the agendas and minutes on the force website was relayed to me, as was the fact that an asterix on an agenda item indicates a paper exists for that item.

As for the force's note that redaction will be very time consuming, I see this area as a flaw in the FOI Act. The cost limit caps time spend locating documents at 24 hours for a non-central government body but does not limit time spent on redaction.

I agree that the force release a list of the meeting papers (via proactively published agendas) thereby enabling more specific FOI requests to be made.

Ideally though I would like to see proactive publication of as much of this material as possible. At the point it is generated consideration ought be given to if it ought not be disclosed, and the bulk of the papers proactively published as a matter of routine.

Dear Cambridgeshire Constabulary,

RE: FOI request 0141/2012

I note that the agendas and minutes for the Force Executive Board meetings have now been published up to January 2012.

I accept the force's position that this publication enables more specific requests for any papers required to be made, and understand that the work involved in redacting all the associated papers may well as suggested be in excess of the cost limit which would usually apply to a FOI request. I would therefore like to withdraw my request for the meeting papers.

I would like the element of my request which covers the February 2012 agenda and minutes to stand.

I note that it is now April 2012, so the proactive publication of these minutes and agendas by the force is not up-to-date. Timely proactive publication of the agenda and minutes for March 2012 and in the future would in my view be desirable.

In the event any papers have already been prepared, and approved, for release in response to my request I would like to see the force release them so that effort is not wasted.

Regards,

--

Richard Taylor
Cambridge
http://www.rtaylor.co.uk

Cambridgeshire Constabulary

3 Atodiad

Richard

Thank you for this email, I will discuss the proactive publishing issues
further with the business manager who is responsible as well as forward
your email to them.

In respect of redactions already done, my process for dealing with these
is to work through each exemption one at a time, line by line, to ensure
that each exemption is properly appied. At the moment I have only been
able to consider s40 - personal information for all documents and had
begun work on s30/31 exemptions. To provide any documentation would
require further redactive work, therefore it would be more effective if
you were to advise (as a separate request) the individual documents which
you would like to see and I will work on those. I am also aware that you
have submitted a request to the Police Authority for papers which may
cause a duplication of effort - you may receive two versions of the same
paper although I appreciate that this may be your intention for comparison
purposes between the two.

If I may be of further assistance, please contact me.

Regards

David

David Price
Information Access Office
Cambridgeshire Constabulary
[1]Inactive hide details for Richard Taylor
<[FOI #107834 email]>Richard Taylor
<[FOI #107834 email]>

Richard Taylor To <[Cambridgeshire Constabulary request email]>
<[FOI #107834 email]> cc
Subject Re: Extension of time -
04/04/2012 20:16 PIT - FOI 0141/2012 ~[NOT
PROTECTIVELY MARKED]~

     Dear Cambridgeshire Constabulary,
   
    RE: FOI request 0141/2012
   
    I note that the agendas and minutes for the Force Executive Board
    meetings have now been published up to January 2012.
   
    I accept the force's position that this publication enables more
    specific requests for any papers required to be made, and
    understand that the work involved in redacting all the associated
    papers may well as suggested be in excess of the cost limit which
    would usually apply to a FOI request. I would therefore like to
    withdraw my request for the meeting papers.
   
    I would like the element of my request which covers the February
    2012 agenda and minutes to stand.
   
    I note that it is now April 2012, so the proactive publication of
    these minutes and agendas by the force is not up-to-date. Timely
    proactive publication of the agenda and minutes for March 2012 and
    in the future would in my view be desirable.
   
    In the event any papers have already been prepared, and approved,
    for release in response to my request I would like to see the force
    release them so that effort is not wasted.
   
    Regards,
   
    --
   
    Richard Taylor
    Cambridge
    [2]http://www.rtaylor.co.uk
   
   

dangos adrannau a ddyfynnir

Gadawodd Richard Taylor anodiad ()

I've marked the request as partially successful as it has prompted the publication of a significant amount of material on the force website, which will hopefully be ongoing.

The remainder of the request has been withdrawn as following the publication of the material more specific requests can be made if required.

Gadawodd Richard Taylor anodiad ()

The latest papers published at http://www.cambs.police.uk/about/foi/mee... are still from February 2012, the force is not pro-actively publishing this information in a timely manner.

Gadawodd Richard Taylor anodiad ()

A request for more up-to-date copies of the papers is available at:

http://www.whatdotheyknow.com/request/fo...