Nid ydym yn gwybod a yw'r ymateb mwyaf diweddar i'r cais hwn yn cynnwys gwybodaeth neuai peidio - os chi ywJohnathan Burrows mewngofnodwch a gadael i bawb wybod.

Dear Belfast City Council,

Could i please request for the year 2019 Jan-Dec. Your response rates to FOI's.

An example of what i am after is below:

Jan 19: 90 Requests received

Responses: Full: 63, Partial: 20, Refused: 5, Redirected: 2
Overdue: 9

Feb 19: Etc

Could you also include your over all % of requests for the year responded to within the 20 working day period allowed under the FOIA.

Yours faithfully,

Johnathan Burrows

FOI, Belfast City Council

Dear Mr Burrows

 

Thank you for your email dated 5 February 2020 requesting, under Freedom
of Information Act 2000, information on Belfast City Council’s response
rates to freedom of information requests received covering the period
January to December 2019. 

 

I can confirm that the Council holds the information you have requested. 
However, as you may be aware, under Section 12 of the Freedom of
Information Act, a public authority does not have to comply with a request
for information if it estimates that the cost of compliance would exceed
the appropriate limit set out in the Freedom of Information and Data
Protection (Appropriate Limit and Fees) Regulations 2004.  For public
authorities, such as Belfast City Council, the appropriate limit is
£450.00.  This is calculated on the basis of 18 hours of staff time at a
rate of £25.00 per hour.

 

The regulations also set out the costs which the Council can take into
account when estimating whether complying with a request will exceed the
appropriate limit.  The Council can include costs it reasonably expects to
incur in:

 

o locating the information or a document containing it;
o retrieving the information or a document containing it; and
o extracting the information from a document containing it.

 

Some of the information you have requested is not readily accessible, in
particular information on whether responses to freedom of information
requests received by the Council were full, partial, refused or
re-directed; or information on the percentage of requests for the year
that were responded to within the 20 working day period.  I should advise
that although the Council maintains an electronic recording system to
record freedom of information requests received, the outcome of each
request i.e., information whether the response was full, partial, refused
or re-directed, has not been routinely recorded.   Therefore, to comply
with your request would require the Council to undertake an extensive file
by file review of its paper record-keeping system to retrieve the
information requested.  The Council estimates that the cost of locating,
retrieving and extracting the requested information is £3675.00, which is
calculated on the basis of 147 hours of staff time at the rate of £25.00
per hour.  As the estimate exceeds the appropriate limit, the Council is
not required to comply with your request in accordance with Section 12 of
the Freedom of Information Act. 

 

However, the Council has decided that it can disclose free of charge,
information that is readily accessible, namely, the number of freedom of
information requests received each month.  Accordingly, this information
is detailed in the table below. 

 

+---------------------------------------------------------+
| Month | Number of FOI requests received |
|---------------------+-----------------------------------|
|January |72 |
|---------------------+-----------------------------------|
|February |63 |
|---------------------+-----------------------------------|
|March |37 |
|---------------------+-----------------------------------|
|April |53 |
|---------------------+-----------------------------------|
|May |65 |
|---------------------+-----------------------------------|
|June |51 |
|---------------------+-----------------------------------|
|July |53 |
|---------------------+-----------------------------------|
|August |55 |
|---------------------+-----------------------------------|
|September |53 |
|---------------------+-----------------------------------|
|October |71 |
|---------------------+-----------------------------------|
|November |50 |
|---------------------+-----------------------------------|
|December |45 |
+---------------------------------------------------------+

 

If you are dissatisfied with how the Council handled your request for
information, you have the right to request that the Council formally
review this decision.  If you wish to do so, please write to the Records
Manager, Information Governance Unit, Legal and Civic Services, Belfast
City Council, City Hall, Belfast, BT1 5GS.

 

Should you remain dissatisfied following the Council’s internal review,
you can seek an independent review from the Information Commissioner. 
Requests for an independent review should be made in writing to: The
Information Commissioner, Wycliffe House, Water Lane, Wilmslow, Cheshire,
SK9 5AF.  However I would advise you that the Information Commissioner has
indicated that a review will not be undertaken unless the Council has
first had an opportunity to re-consider its decision.

 

Yours sincerely

 

Moya Sheridan

Belfast City Council

 

 

From: Johnathan Burrows <[FOI #643548 email]>
Sent: 05 February 2020 16:36
To: FOI <[email address]>
Subject: Freedom of Information request - FOI Responses

 

Dear Belfast City Council,

Could i please request for the year 2019 Jan-Dec. Your response rates to
FOI's.

An example of what i am after is below:

Jan 19: 90 Requests received

Responses: Full: 63, Partial: 20, Refused: 5, Redirected: 2
Overdue: 9

Feb 19: Etc

Could you also include your over all % of requests for the year responded
to within the 20 working day period allowed under the FOIA.

Yours faithfully,

Johnathan Burrows

-------------------------------------------------------------------

Please use this email address for all replies to this request:
[1][FOI #643548 email]

Is [2][Belfast City Council request email] the wrong address for Freedom of
Information requests to Belfast City Council? If so, please contact us
using this form:
[3]https://www.whatdotheyknow.com/change_re...

Disclaimer: This message and any reply that you make will be published on
the internet. Our privacy and copyright policies:
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For more detailed guidance on safely disclosing information, read the
latest advice from the ICO:
[5]https://www.whatdotheyknow.com/help/ico-...

Please note that in some cases publication of requests and responses will
be delayed.

If you find this service useful as an FOI officer, please ask your web
manager to link to us from your organisation's FOI page.

dangos adrannau a ddyfynnir

Dear Belfast City Council,

Please pass this on to the person who conducts Freedom of Information reviews.

I am writing to request an internal review of Belfast City Council's handling of my FOI request 'FOI Responses'.

You state you do not record the response types to FOI's, i appriciate that under the act you are not required to create work in order to reply. However, in regards to how many requests have been responded to in time; this is the most basic of statistical information you are expected to record in order to submit your yearly update.

You will have recorded the amount of FOIs you receive on a monthly basis. In order to provide a yearly total you can add the months together, an act i assume you record anyway. In regards to response times, you will have a record of this, if a complaint was made to the ICO they would be interested to know that as an authority you have no idea how many of your requests are late. I understand you are not required to record the response types, although this is a pretty standard practice for almost every council in the country.

Please carry out an internal review and provide the response rate for the year, this should not take over the 18 hours and if you state it will i will raise this with the ICO who will ask why your record keeping is such that you are unable to provide a response to a request that not a single other council has failed in.

I am happy to not receive the response types but do require the amount of late requests for the year.

Thank you.

A full history of my FOI request and all correspondence is available on the Internet at this address: https://www.whatdotheyknow.com/request/f...

Yours faithfully,

Johnathan Burrows

Johnathan Burrows

Dear FOI,

I was hopeful under Section 16 of the act somebody would be able to acknowledge that i have requested an internal review and the likely timeline for response, it has now been 6 working days since i input my internal review.

Yours sincerely,

Johnathan Burrows

FOI, Belfast City Council

Dear Mr Burrows

 

Thank you for your email of 9 March 2020.

 

I acknowledge receipt of your email of 27 February 2020 requesting an
internal review of the Council’s response to the freedom of information
request you submitted on 5 February 2020.

 

I wish to assure you that your request for an internal review is receiving
the Council’s prompt attention.

 

I envisage that the Council will be in a position to advise you of the
outcome of the review by 27 March 2020.

 

Yours sincerely

 

Robert Corbett

Records Manager

Belfast City Council

 

Tel: 028 90270639

 

 

The information contained in or attached to this message is intended only
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This information may be confidential or subject to legal privilege. If you
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The contents of this
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FOI, Belfast City Council

Dear Mr Burrows

 

Further to my email of 9 March 2020, I wish to provide you with an update
on progress in relation to the above-mentioned subject.

 

As I explained in my previous email, the Council had hoped that the review
you requested could be completed by Friday 27 March 2020.  Unfortunately
this will not be possible due to the revised arrangements the Council has
had to put in place to deal with the COVID 19 (Coronavirus) pandemic.  You
will, however, receive a response as soon as possible.  I apologise for
the delay, but it is unavoidable in the unprecedented and difficult
circumstances.

 

I hope that you will understand the Council’s position.  Should you be
dissatisfied with the Council’s handling of this matter, you can complain
to the Information Commissioner, by writing to: The Information
Commissioner, Wycliffe House, Water Lane, Wilmslow, Cheshire SK9 5AF.

 

Yours sincerely

 

 

 

Robert Corbett

Records Manager

 

 

From: Johnathan Burrows <[FOI #643548 email]>
Sent: 27 February 2020 12:56
To: FOI <[email address]>
Subject: Internal review of Freedom of Information request - FOI Responses

 

Dear Belfast City Council,

Please pass this on to the person who conducts Freedom of Information
reviews.

I am writing to request an internal review of Belfast City Council's
handling of my FOI request 'FOI Responses'.

You state you do not record the response types to FOI's, i appriciate that
under the act you are not required to create work in order to reply.
However, in regards to how many requests have been responded to in time;
this is the most basic of statistical information you are expected to
record in order to submit your yearly update.

You will have recorded the amount of FOIs you receive on a monthly basis.
In order to provide a yearly total you can add the months together, an act
i assume you record anyway. In regards to response times, you will have a
record of this, if a complaint was made to the ICO they would be
interested to know that as an authority you have no idea how many of your
requests are late. I understand you are not required to record the
response types, although this is a pretty standard practice for almost
every council in the country.

Please carry out an internal review and provide the response rate for the
year, this should not take over the 18 hours and if you state it will i
will raise this with the ICO who will ask why your record keeping is such
that you are unable to provide a response to a request that not a single
other council has failed in.

I am happy to not receive the response types but do require the amount of
late requests for the year.

Thank you.

A full history of my FOI request and all correspondence is available on
the Internet at this address:
[1]https://www.whatdotheyknow.com/request/f...

Yours faithfully,

Johnathan Burrows

-------------------------------------------------------------------
Please use this email address for all replies to this request:
[2][FOI #643548 email]

Disclaimer: This message and any reply that you make will be published on
the internet. Our privacy and copyright policies:
[3]https://www.whatdotheyknow.com/help/offi...

For more detailed guidance on safely disclosing information, read the
latest advice from the ICO:
[4]https://www.whatdotheyknow.com/help/ico-...

Please note that in some cases publication of requests and responses will
be delayed.

If you find this service useful as an FOI officer, please ask your web
manager to link to us from your organisation's FOI page.

dangos adrannau a ddyfynnir

Nid ydym yn gwybod a yw'r ymateb mwyaf diweddar i'r cais hwn yn cynnwys gwybodaeth neuai peidio - os chi ywJohnathan Burrows mewngofnodwch a gadael i bawb wybod.