FOI, EIR, DPA and GDPR templates and policies and guidance

A Miller made this Rhyddid Gwybodaeth request to Tŷ'r Cyffredin

This request has been closed to new correspondence from the public body. Contact us if you think it ought be re-opened.

Roedd y cais yn llwyddiannus.

Dear House of Commons,
Please can you provide me with a copy of any templates that you hold for responding to requests made under the Freedom of Information Act 2000, the Environmental Information Regulations 2004, the GDPR and the Data Protection Act 2018.
Please can you also provide any documents, guidance notes or policies for responding to requests.
Please can you finally provide a copy of any documents you hold regarding public interest tests.
Yours faithfully,
Mr A Miller

FOI Commons, Tŷ'r Cyffredin

1 Atodiad

Dear Mr Miller,

 

Thank you for your request for information dated 27 November 2018,
received by us on the same date, which is copied below.

 

We will endeavour to respond to your request promptly but in any case
within 20 working days i.e. on or before 28 December 2018.

 

If you have any queries about your request, please use the request number
quoted in the subject line of this email.

 

Yours sincerely,

 

 

Joanna Antoniewska | IRIS Officer
Information Rights and Information Security (IRIS) Service | House of
Commons

Tel: 0207 219 4810 | Text Relay: 18001 219 4810 | Sixth Floor, 14 Tothill
St, London SW1H 9NB

 

[1]cid:image002.jpg@01D02B64.34D76640

Click [2]here for information about FOI in the House of Commons,

or to see what we publish.

 

 

 

From: A Miller <[FOI #535414 email]>
Sent: 27 November 2018 13:08
To: FOI Commons <[email address]>
Subject: Freedom of Information request - FOI, EIR, DPA and GDPR templates
and policies and guidance

 

Dear House of Commons,
Please can you provide me with a copy of any templates that you hold for
responding to requests made under the Freedom of Information Act 2000, the
Environmental Information Regulations 2004, the GDPR and the Data
Protection Act 2018.
Please can you also provide any documents, guidance notes or policies for
responding to requests.
Please can you finally provide a copy of any documents you hold regarding
public interest tests.
Yours faithfully,
Mr A Miller

-------------------------------------------------------------------

Please use this email address for all replies to this request:
[3][FOI #535414 email]

Is [4][House of Commons request email] the wrong address for Freedom of
Information requests to House of Commons? If so, please contact us using
this form:
[5]https://www.whatdotheyknow.com/change_re...

Disclaimer: This message and any reply that you make will be published on
the internet. Our privacy and copyright policies:
[6]https://www.whatdotheyknow.com/help/offi...

For more detailed guidance on safely disclosing information, read the
latest advice from the ICO:
[7]https://www.whatdotheyknow.com/help/ico-...

Please note that in some cases publication of requests and responses will
be delayed.

If you find this service useful as an FOI officer, please ask your web
manager to link to us from your organisation's FOI page.

dangos adrannau a ddyfynnir

FOI Commons, Tŷ'r Cyffredin

52 Atodiad

Dear Mr Miller,

 

 

Freedom of Information Request F18-485

 

Thank you for your request for information as copied below. 

 

You have asked for a copy of any templates the House of Commons uses for
responding to requests made under the Freedom of Information Act 2000
(FOIA), the Environmental Information Regulations 2004 (EIRs), the GDPR
and the Data Protection Act 2018 (DPA). You have also asked for any
documents, guidance notes or policies the House of Commons uses for
responding to requests, and a copy of any documents held regarding public
interest tests.

 

The Information Rights and Information Security (IRIS) Service of House of
Commons is responsible for dealing with these requests on behalf of the
whole of the House, and we have created a bank of suggested wording
‘templates’ which we use to help us construct our responses to queries,
especially for similar requests we regularly answer. 

 

The information held by the House of Commons relevant to your request can
be found attached.  Please also note the following points:

 

o The ‘templates’ provided are internal working documents which are
regularly reviewed, amended, and updated.
o We do not hold ‘templates’ or policies specific to EIRs.
o We do not hold any specific policies or guidance related to requests
for information made under GDPR/DPA, but we do train House staff to
identify these requests and to forward them to IRIS upon receipt.
o Following the introduction of new legislation earlier this year, our
templates and policies relating to GDPR/DPA are all under review at
present.  These are being updated as required or upon release of
revised guidance from the Information Commissioner’s Office (ICO). 
Therefore, some of the attachments may still reference DPA 1998.
o We do not hold guidance about public interest tests (PITs) because we
follow the guidance found on the ICO website, but some basic PIT
paragraphs which may be helpful for common requests can be found in
the ‘templates’ provided. 
o IRIS manage requests under all the information Acts on a case by case
basis and our templates act as a guide only.  They are adapted as
required to suit the individual circumstances of each case or request.

 

We also hold guidance for staff about answering FOIA requests, which is
published on the parliamentary website here: 

[1]https://www.parliament.uk/site-informati...
and here:

[2]https://www.parliament.uk/site-informati...
As this information is reasonably accessible to you otherwise than under
the FOIA, your request is refused. In refusing your request the House is
applying the exemption set out in section 21 (1) and (2) (a) of the FOIA. 
This is an absolute exemption and the public interest test does not apply.

 

 

You may, if dissatisfied with the handling of your request, complain to
the House of Commons. Alternatively, if you are dissatisfied with the
outcome of your request you may ask the House of Commons to conduct an
internal review of any decision regarding your request.  Complaints or
requests for internal review should be addressed to: Information Rights
and Information Security Service, Research & Information Team, House of
Commons, London SW1A 0AA or [3][House of Commons request email].  Please ensure
that you specify the full reasons for your complaint or internal review
along with any arguments or points that you wish to make.

 

If you remain dissatisfied, you may appeal to the Information Commissioner
at Wycliffe House, Water Lane, Wilmslow, Cheshire SK9 5AF,
[4]www.ico.gov.uk.

 

Yours sincerely,

 

         
Information Rights Manager
Information Rights and Information Security (IRIS) Service | House of
Commons

 

[5]cid:image002.jpg@01D02B64.34D76640

Click [6]here for information about FOI in the House of Commons,

or to see what we publish.

 

 

 

 

From: A Miller <[7][FOI #535414 email]>
Sent: 27 November 2018 13:08
To: FOI Commons <[8][email address]>
Subject: Freedom of Information request - FOI, EIR, DPA and GDPR templates
and policies and guidance

 

Dear House of Commons,
Please can you provide me with a copy of any templates that you hold for
responding to requests made under the Freedom of Information Act 2000, the
Environmental Information Regulations 2004, the GDPR and the Data
Protection Act 2018.
Please can you also provide any documents, guidance notes or policies for
responding to requests.
Please can you finally provide a copy of any documents you hold regarding
public interest tests.
Yours faithfully,
Mr A Miller

-------------------------------------------------------------------

Please use this email address for all replies to this request:
[9][FOI #535414 email]

Is [10][House of Commons request email] the wrong address for Freedom of
Information requests to House of Commons? If so, please contact us using
this form:
[11]https://www.whatdotheyknow.com/change_re...

Disclaimer: This message and any reply that you make will be published on
the internet. Our privacy and copyright policies:
[12]https://www.whatdotheyknow.com/help/offi...

For more detailed guidance on safely disclosing information, read the
latest advice from the ICO:
[13]https://www.whatdotheyknow.com/help/ico-...

Please note that in some cases publication of requests and responses will
be delayed.

If you find this service useful as an FOI officer, please ask your web
manager to link to us from your organisation's FOI page.

dangos adrannau a ddyfynnir