Fleet List

Mae'r ymateb i'r cais hwn yn hwyr iawn. Yn ôl y gyfraith, ym mhob amgylchiad, dylai Mid Suffolk District Council fod wedi ymateb erbyn hyn. (manylion). Gallwch gwyno drwy yn gofyn am adolygiad mewnol.

Dear Mid Suffolk District Council,

The Local Authority is requested to provide a list of motor vehicles operated by the council (owned or leased) currently licensed with the Driver & Vehicle Licensing Authority (“the DVLA”). Please include the following details.

1. Registration Mark of each motor vehicle;
2. Fleet number allocated (if any);
3. Chassis Make and Model;
4. Type of Body fitted;
5. Date new or date of acquisition.

File attachments using Excel, Word, PDF or plain text are acceptable

Yours faithfully,

Peter Jarman

BMSDC Data Protection,

Dear Sir,

Freedom of Information/Environmental Information Regulations request: MF580-1819

Thank you for your request dated 22 September. Your request will be answered within 20 working days.

If you have any queries about this request do not hesitate to contact us. Please remember to quote the reference number above in any future communications.

Yours sincerely,

Data Protection
Tel: 0300 1234000 Email: [email address]
www.babergh.gov.uk www.midsuffolk.gov.uk
Babergh & Mid Suffolk District Councils - Working Together
Endeavour House, 8 Russell Road, Ipswich, Suffolk IP1 2BX

dangos adrannau a ddyfynnir

BMSDC Data Protection,

1 Atodiad

Dear Sir,

We refer to your request for information MF580-1819.

Request:

The Local Authority is requested to provide a list of motor vehicles operated by the council (owned or leased) currently licensed with the Driver & Vehicle Licensing Authority (“the DVLA”). Please include the following details.
1. Registration Mark of each motor vehicle;
2. Fleet number allocated (if any);
3. Chassis Make and Model;
4. Type of Body fitted;
5. Date new or date of acquisition.

Response:

1. Under the Freedom of Information Act 2000 (FOIA) Mid Suffolk District Council (MSDC) has applied the following exemption to this response and has not released registration information for the vehicle details provided.

Exemption applied:
31.—(1) Information which is not exempt information by virtue of section 30 is exempt information if its disclosure under this Act would, or would be likely to, prejudice -
(a) the prevention or detection of crime

As required Mid Suffolk District Council in applying this exemption has carried out a prejudice and public interest test in which the points below were considered:

The Prejudice test:

• Having released similar information other Local Authorities have had an increased level of vehicle thefts, releasing the requested registration information would result in the council suffering from these crimes and therefore prejudice the prevention or detection of crime.
• Having released similar information other local Authorities have suffered a number of false insurance claims, releasing the requested registration information would result in the council suffering from these crimes and therefore prejudice the prevention or detection of crime.
• Having released similar information other local Authorities have suffered instances of number plate cloning, releasing the requested registration information would result in the council suffering from these crimes and prejudice the prevention or detection of crime.

The Public interest test:

Points in favour of applying the exemption and NOT releasing the information -
• There is a very strong public interest in protecting the ability of public authorities to enforce the law.
• If the registration information is supplied it would lead to the theft of public assets and loss of public funds, this would at odds with the Council’s duty to protect public assets.
• Criminals could use this registration information to more easily commit crimes such as, theft of MSDC vehicles, cloning of MSDC vehicle number plates and making false insurance claims against MSDC, to apply this exemption will protect the Council and society from the impact of crime.

Points in favour of NOT applying the exemption and releasing the information -
• Without such information being released the public may lack confidence and trust in MSDC

It is as a result of considering the points listed above that Mid Suffolk District Council has applied exemption 31 (1) (a) and not released the vehicle registration information

2-5. Please see attached spreadsheet.

The information supplied to you continues to be protected by the Copyright, Designs and Patents Act 1988. You are free to use it for your own purposes, including any non-commercial research you are doing and for the purposes of news reporting. Please contact us if you wish to re-use the information for commercial purposes so that the appropriate licence can be issued (in some instances a fee will be payable). Additionally, you must ensure that you gain permission before reproducing any third party (non Babergh/Mid Suffolk Copyright) information.

If you are unhappy with this response you may request an internal review of this matter via the Council’s corporate complaints procedure. If, after an internal review, you are still unhappy with the decision, you have a right of appeal to the Information Commissioner at the following address: Information Commissioner’s Office, Wycliffe House, Water Lane, Wilmslow, Cheshire SK9 5AF Tel: 01625 545 745 Email: [email address].

Yours sincerely,

Data Protection
Tel: 0300 1234000
Email: [email address]
www.babergh.gov.uk www.midsuffolk.gov.uk
Babergh & Mid Suffolk District Councils - Working Together
Endeavour House, 8 Russell Road, Ipswich IP1 2BX

Emails sent to and from this organisation will be monitored in accordance with the law to ensure compliance with policies and to minimize any security risks. The information contained in this email or any of its attachments may be privileged or confidential and is intended for the exclusive use of the addressee. Any unauthorised use may be unlawful. If you receive this email by mistake, please advise the sender immediately by using the reply facility in your email software. Opinions, conclusions and other information in this email that do not relate to the official business of Babergh District Council and/or Mid Suffolk District Council shall be understood as neither given nor endorsed by Babergh District Council and/or Mid Suffolk District Council.

Babergh District Council and Mid Suffolk District Council (BMSDC) will be Data Controllers of the information you are providing. As required by the Data Protection Act 2018 the information will be kept safe, secure, processed and only shared for those purposes or where it is allowed by law. In some circumstances however we may need to disclose your personal details to a third party so that they can provide a service you have requested, or fulfil a request for information. Any information about you that we pass to a third party will be held securely by that party, in accordance with the Data Protection Act 2018 and used only to provide the services or information you have requested.
For more information on how we do this and your rights in regards to your personal information and how to access it, visit our website.

Dear BMSDC Data Protection

Thank you for your reply to my recent Freedom of Information Request.

I note your refusal under section 31 (detection/prevention of crime) and advise you of the Information Commissioner’s decision notice 67004 regarding the provision of registration mark/numbers part of which I reproduce below:

“The Commissioner is therefore not satisfied that the council dealt with this
part of the request in accordance with the requirements of Part I of the Act in
that it did not apply the exemption in Section 31 (1) (a) of the Act correctly in
withholding the information in question.
Following the intervention of the Information Commissioner’s Office, the
council has since provided the complainant with the information he requested
apart from that relating to vehicle identification numbers.”

I should be grateful therefore if you can reconsider your decision in the light of this information and look forward to hearing from you in the near future

Yours sincerely,

Peter Jarman

BMSDC Data Protection,

Dear Mr Jarman,

Thank you for your email requesting an internal review. We will endeavour to get back to you as soon as possible.

Regards,

Data Protection
Tel: 0300 1234000 Email: [email address]
www.babergh.gov.uk www.midsuffolk.gov.uk
Babergh & Mid Suffolk District Councils - Working Together
Endeavour House
8 Russell Road
Ipswich
Suffolk IP1 2BX

dangos adrannau a ddyfynnir