Mr Simon

Our ref: 41725

Dear Mr Simon

Acknowledgement of Request

Subject: Extension to Telecare and Warden Call Contract:

Thank you for your request for information of 20/03/2023 which was received on 20/03/2023.

In your request you asked for the following;

Extension to Telecare and Warden Call Contract:
http://ted.europa.eu/udl?uri=TED:NOTICE:...

The details we require are:
• What are the contractual performance KPI's for this contract?
• Suppliers who applied for inclusion on each framework/contract and were successful & not successful at the PQQ & ITT stages • Actual spend on this contract/framework (and any sub lots), from the start of the contract to the current date • Start date & duration of framework/contract?
• Could you please provide a copy of the service/product specification given to all bidders for when this contract was last advertised?
• Is there an extension clause in the framework(s)/contract(s) and, if so, the duration of the extension?
• Has a decision been made yet on whether the framework(s)/contract(s) are being either extended or renewed?
• Who is the senior officer (outside of procurement) responsible for this contract?

I can confirm that your request will be processed under the Freedom of Information (Scotland) Act 2002, Environmental Information Regulations (Scotland) 2004, or the INSPIRE (Scotland) Regulations 2009.

You will receive the information requested within 20 working days unless the Council does not hold the information, or there is a reason for it to be withheld. We will write to you in any event. This means we have until 18/04/2023 to respond to your request.

In some circumstances a fee may be payable and if that is the case we will let you know.

If you have any requirements regarding the format any information should be supplied in, e.g. the language to be used, audio, large print and so on, then please let me know.

If you have any queries or concerns, do not hesitate to get in touch. Please quote the reference number above in any future communications.

To promote transparency and accountability, it is the Council’s policy to publish all request details and responses made under the freedom of information legislation. This information is available at the following link: https://www.edinburgh.gov.uk/homepage/10....

Further information about your rights and accessing information is available on our website at: www.edinburgh.gov.uk

Yours sincerely,

Information Governance Unit
Level 2:1, Waverley Court, Edinburgh EH8 8BG Tel 0131 200 2340
[Edinburgh City Council request email] www.edinburgh.gov.uk

 

Mr Simon

 

[1][FOI #962059 email]

 

Our ref: 41725

 

Dear Mr Simon

 

Freedom of Information (Scotland) Act 2002 - Release of Information

 

Subject: Extension to Telecare and Warden Call Contract:

 

Thank you for your request for information of 20/03/2023 which has been
processed and considered under the Freedom of Information (Scotland) Act
2002.

You asked for information in regard to the extension to Telecare and
Warden Call Contract:
[2]http://ted.europa.eu/udl?uri=TED:NOTICE:...

The information is provided below.

1. What are the contractual performance KPI's for this contract?

 

See attached document.

2. Suppliers who applied for inclusion on each framework/contract and were
successful & not successful at the PQQ & ITT stages

 

Unsuccessful

Tynetec a Business Unit Of Legrand Electric Ltd

McGill

 

Successful

Spie Scotshield Ltd

 

3. Actual spend on this contract/framework (and any sub lots), from the
start of the contract to the current date

 

From the information available recorded against the supplier record on our
finance system the following is the spend on the contract by year.

 

2016                      £29,639.61

2017                      £135,006.47

2018                      £106,170.08

2019                      £109,382.07

2020                      £90,600.03

2021                      £58,542.52

2022                      £39,329.10

2023                      £421,088.60

 

4. Start date & duration of framework/contract?

 

The contract was awarded 30/03/2016 with a start date 02/05/2016. The
original end date for this contract was 01/05/2018. The contract
management was moved from the then Edinburgh Building Services Department
to the Community Alarms and Telecare Service within the then Services for
Communities department. It latterly moved under the EHSCP, prior to /
during the creation of ATEC24. The contract has been extended by waiver
several times most recently for a period of 4-months from
01/02/2023-31/05/2023 in order to complete tender processes for
replacement contracts.

5. Could you please provide a copy of the service/product specification
given to all bidders for when this contract was last advertised?

 

See attached documents.

 

6. Is there an extension clause in the framework(s)/contract(s) and, if
so, the duration of the extension?

 

The original contract had 2x 12-month optional extensions.

7. Has a decision been made yet on whether the framework(s)/contract(s)
are being either extended or renewed?

 

Works under CT0529 diverged over time with Housing Property Services
becoming responsible for various elements as a result of installations of
telecare type equipment being installed in Sheltered Housing Support
Service tenancies, and installations of dispersed telecare alarms becoming
simpler, plug and play type devices.  Two separate tenders were launched
in late 2022/early 2023. Housing Property Services have recently awarded a
contract for their elements of these works with a go-live date of
01/04/2023. ATEC24 is currently in the process of evaluating bids for a
contract they have tendered for their elements of the works.

 

8. Who is the senior officer (outside of procurement) responsible for this
contract?

 

The Senior Officer within EHSCP for the tender of ATEC24 works is Sylvia
Latona, Senior Service Manager

The Senior Officer for HPS works is Tam Meaney, Team Leader

 

To promote transparency and accountability, it is the Council’s policy to
publish all request details and responses made under the freedom of
information legislation. This information is available at the following
link:
[3]https://www.edinburgh.gov.uk/homepage/10....

 

Your right to seek a review

 

If you are unhappy with the way we have dealt with your request, you can
ask us to review our actions and decisions by writing to the:

 

Information Compliance Team

The City of Edinburgh Council

Waverley Court Business Centre 2:1

4, East Market Street

Edinburgh

EH8 8BG or,

Email: [4][email address]

 

Please note that your request must be in a recordable format (email,
letter, audio tape etc.), and that you have 40 working days upon receipt
of this letter to ask for a review. You will receive a full response to
your review request within 20 working days of its receipt. Please quote
the reference number above in any future communications.

 

If you are not content with the outcome of the review, you can ask the
Scottish Information Commissioner to review our decision. You must submit
your complaint to the Commissioner within 6 months of receiving our review
response. The Commissioner can be contacted at:

 

The Office of the Scottish Information Commissioner

Kinburn Castle

Doubledykes Road

St Andrews

Fife

KY16 9DS

Telephone: 01334 464610

Fax: 01334 464611

Website: [5]www.itspublicknowledge.info/Appeal

Email: [6][email address]

 

Yours sincerely,

 

Sue Brown

Information Rights Officer

 

 

Information Governance Unit

Level 2:1, Waverley Court, Edinburgh EH8 8BG Tel 0131 200 2340

[7][Edinburgh City Council request email]  [8]www.edinburgh.gov.uk

 

 

dangos adrannau a ddyfynnir

References

Visible links
1. mailto:[FOI #962059 email]
2. http://ted.europa.eu/udl?uri=TED:NOTICE:...
3. https://www.edinburgh.gov.uk/homepage/10...
4. mailto:[email address]
5. http://www.itspublicknowledge.info/Appeal
6. mailto:[email address]
7. mailto:[Edinburgh City Council request email]
8. http://www.edinburgh.gov.uk/