Exam Boards: Subject Access Policy

Jen Persson made this Rhyddid Gwybodaeth request to Northern Ireland Council for the Curriculum, Examinations and Assessment as part of a batch sent to 6 authorities

This request has been closed to new correspondence. Contact us if you think it should be reopened.

Roedd y cais yn llwyddiannus.

Dear Exam Board

Please can you respond to this request for information, under the standard FOI Act 2000 terms and timing.

Please can you provide your policy (If available as a document or web page, otherwise, in free text reply) on the treatment of taken / entered examination papers and requests for access by

a) the exam candidate
b) the exam candidate's supporting staff / school.

1. Do you release the exam papers on request?
2. If yes, with what content -- please outline differences if there are any, where the data provided are handwritten or typed or multiple choice (from candidate / examiner) -- please also note whether any content may be redacted as standard practice
3. If yes, do you make any charge for this, and if yes on what lawful basis do you rely for this?
4. Have you informed candidates / settings of your policy and how if at all, the papers may be a) processed in or outside the UK b) for any secondary purposes c) for use by whom d) retention and destruction periods?
5. Do you use the exam papers for machine learning purposes / training AI or similar; or other product development beyond responding to the candidate with a mark?

Many thanks.
Sincerely,

Jen Persson

FOI, Northern Ireland Council for the Curriculum, Examinations and Assessment

Jen, with reference to your email received by us on Friday 8 June requesting information under the requirements of the Freedom of Information Act 2000. As per section 10 of the Act, you can expect a response no later than 20 working days from the date of receipt of your request. We will reply to your request by 6/7/2018, at the very latest, reference number F02062018.

There may be a fee payable for this information. This will be considered and you will be informed if a fee is payable. In this event the fee must be paid before the information is processed and released. The 20 day time limit for responses is suspended until receipt of the payment. If there is a fee payable we will write to you again to let you know the process in this event.

For your information, the Act defines a number of exemptions which may prevent the release of the information you have requested. We will assess whether any of the exemption categories apply to your request (as per PART 11 of the Act) and if they do, or if there is a delay due to the application of an exemption we will contact you and keep you informed.

If any further assistance in this matter is required, please do not hesitate to contact me on email: [email address] or [CCEA request email]

Regards
John

John Boyle
Communications & Information Executive
Marketing & Communications
Council for the Curriculum, Examinations and Assessment
29 Clarendon Road, Clarendon Dock, Belfast. BT1 3BG.
T. +44 (0) 28 90 261 217
M. +44 (0) 7796 947 989
E. [email address]
W. www.ccea.org.uk

Follow CCEA on:
Twitter – www.twitter.com/ccea_info
Facebook – www.facebook.com/ccea.info
YouTube - www.youtube.com/user/CCEAinfo/

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John Boyle, Northern Ireland Council for the Curriculum, Examinations and Assessment

Jen, with reference to your email received by us on Friday 8 June requesting information under the requirements of the Freedom of Information Act 2000, reference number F02062018. We can disclose the following information.
We have addressed each point individually below.

Please can you provide your policy (If available as a document or web page, otherwise, in free text reply) on the treatment of taken / entered examination papers and requests for access by

a) the exam candidate
b) the exam candidate's supporting staff / school.

CCEA operates its post results services to JCQ processes as documented in it Post Results Services document which can be found at

https://www.jcq.org.uk/exams-office/post...

1. Do you release the exam papers on request?

Access to a candidate's script is available on request by their centre.
CCEA's policy on this is line with JCQ post results services
https://www.jcq.org.uk/exams-office/post...

2. If yes, with what content -- please outline differences if there are any, where the data provided are handwritten or typed or multiple choice (from candidate / examiner) -- please also note whether any content may be redacted as standard practice

CCEA's policy on this is in line with JCQ's Post Results Services.

https://www.jcq.org.uk/exams-office/post...

It is not standard practice to redact content.

3. If yes, do you make any charge for this, and if yes on what lawful basis do you rely for this?

Not applicable.

4. Have you informed candidates / settings of your policy and how if at all, the papers may be a) processed in or outside the UK b) for any secondary purposes c) for use by whom d) retention and destruction periods?

The CCEA policy is in line with that of JCQ Post Results Services. Papers are not processed outside the UK.

5. Do you use the exam papers for machine learning purposes / training AI or similar; or other product development beyond responding to the candidate with a mark?

CCEA does not use exam papers for any of the above.

Requesting an internal review

If you are dissatisfied with the handling of your request, you have the right to ask for an internal review. Internal review requests should be submitted within two months of the date of receipt of the response to your original letter and should be addressed to: Complaints Co-ordinator either by post at CCEA, 29 Clarendon Road, Belfast BT1 3BG or by email to [email address]. Please remember to quote the reference number above in any future communications.

If you are not content with the outcome of the internal review, you have the right to apply directly to the Information Commissioner for a decision. The Information Commissioner can be contacted at:

Information Commissioner's Office
Wycliffe House
Water Lane
Wilmslow
Cheshire SK9 5AF

Feedback

CCEA is committed to ensuring a high quality of service to its customers. As such, CCEA wishes to gather customer views on its Request for Information service and to use that information as a means of improving this service. We would be grateful if you would complete the following short questionnaire. All responses will be treated confidentially. We will not share the information you provide with any 3rd party.
https://research.ccea.org.uk/index.php/2...

Your sincerely
John

John Boyle
Communications & Information Executive
Marketing & Communications
Council for the Curriculum, Examinations and Assessment
29 Clarendon Road, Clarendon Dock, Belfast. BT1 3BG.
T. +44 (0) 28 90 261 217
M. +44 (0) 7796 947 989
E. [email address]
W. www.ccea.org.uk

Follow CCEA on:
Twitter – www.twitter.com/ccea_info
Facebook – www.facebook.com/ccea.info
YouTube - www.youtube.com/user/CCEAinfo/

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