Ethnicity recorded on witness statements

Roedd y cais yn llwyddiannus.

Dear Cleveland Police,

I would like to submit a Freedom of Information request to obtain the following information about the personal details that are recorded by our officers when witnesses complete a witness form (MG11):

1) Please state the number of cases where contact details forms associated with witness statements have the self-defined ethnicity recorded as "NS not stated" and also include a police defined ethnicity code.

2) For the cases in 1), please list the number cases with a break down of the ethnic codes assigned by the police, e.g.

Year 20XX
Number; Ethnicity (identity code)
11 ; IC1
22; IC2
33; IC3
44 ; IC4

and so on....

Please provide data from the last ten years.

Yours faithfully,

M. Nah.

Freedom of Information, Cleveland Police

This mailbox is for Freedom of Information requests only and all other
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For Legal please forward your e-mail to
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check the Subject Access section of the Cleveland Police website under the
heading of ‘Advice and Information’ or forward your e-mail to
[2][email address] for all other
enquiries please contact Cleveland Police via 101.

 

References

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2. mailto:[email address]

Freedom of Information, Cleveland Police

Dear M Nah,

Enquiry Ref: 12152/2020

I acknowledge receipt of your request for information dated 11th August 2020 and received by this office on 12th August 2020.

As set out by the Freedom of Information Act it will be our aim to respond to your request within 20 working days that is by 10th September 2020. In some cases, however, we may be unable to achieve this deadline and would hope to contact you should this be the case.

Please would you advise of your forename for our records to enable us to progress your request as per Section 8 of the Freedom of Information Act.

Although every effort will be made to ensure a response is provided within statutory deadlines, due to current circumstances delays may be unavoidable. We apologise for any inconvenience and will endeavour to process your request as quickly as is practicable.

Please note the ‘working day’ is defined as any day other than a Saturday, a Sunday, or a day which is a bank holiday in any part of the United Kingdom. The first reckonable day is the first working day after receipt.

If you have any questions regarding your request please contact this office.

Yours sincerely,

Ms E McGuigan
Freedom of Information Decision Maker
Directorate of Standards and Ethics
Cleveland Community Safety Hub | 1 Cliffland Way | Hemlington | TS8 9GL
E-mail: [email address]

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dangos adrannau a ddyfynnir

Freedom of Information, Cleveland Police

3 Atodiad

Dear M Nah,

 

Enquiry Ref: 12152/2020

 

I write in connection with your request for information dated 11^th August
2020 and received by this office on 12^th August 2020.  Below are the
questions raised in your request and our response.

 

I would like to submit a Freedom of Information request to obtain the
following information about the personal details that are recorded by our
officers when witnesses complete a witness form (MG11):

1) Please state the number of cases where contact details forms associated
with witness statements have the self-defined ethnicity recorded as "NS
not stated" and also include a police defined ethnicity code.

2) For the cases in 1), please list the number cases with a breakdown of
the ethnic codes assigned by the police, e.g.

Year 20XX

Number;              Ethnicity (identity code)

11 ;                                  IC1

22;                                   IC2

33;                                   IC3

44 ;                                  IC4

and so on....

Please provide data from the last ten years.

 

Section 1 of the Freedom of Information Act 2000 (FOIA) places two duties
on public authorities. Unless exemptions apply, the first duty at Section
1 (1) (a) is to confirm or deny whether the information specified in a
request is held. The second duty at Section 1(1) (b) is to disclose
information that has been confirmed as being held. Where exemptions are
relied upon Section 17 of FOIA requires that we provide the applicant with
a notice which: a) states that fact b) specifies the exemption(s) in
question and c) states (if that would not otherwise be apparent) why the
exemption applies.

 

Having made enquiries regarding your request we have been advised that due
to the nature of our recording systems the information requested, if held,
is not in an easily retrievable format. Our information retrieval process
generally relies on a computer ran report which captures any information
recorded upon the surface of a record. Where relevant information is held
deeper in a record a manual assessment is usually required to retrieve
that information.  In this instance

to determine the detail requested would require a manual search through
all the records, a time consuming process and it is estimated that this
would take in excess of the appropriate time stipulated by the Secretary
for Constitutional Affairs, Lord Falconer on the 18^th Of October 2004,
that is, eighteen hours. This falls under the exemption of 'Compliance
exceeding the appropriate limit' covered by Section 12 (1) of the Freedom
of Information Act 2000 and as such this work could not be undertaken.

As a gesture of goodwill, outside of the Freedom of information Act, we
have supplied information, relative to the number of witnesses that have
had statements taken where their self-defined ethnic group is recorded as
not stated or not known, retrieved or available before it was realised
that the fees limit would be exceeded. I hope that this is of help to you
and note that it does not affect our legal right to rely on the fees
regulations for the remainder of your request.

 

Please note that these figures rely on the role code of the witness
(statement taken) being used.

 

 

  Police recorded ethnic appearance
IC1 - IC2 - IC3 - IC4 - IC5 - IC6 Not
White Dark African Asian Oriental - recorded
European Caribbean Arab
2010 243 0 2 8 0 0 62
2011 1820 11 22 31 2 4 256
2012 5655 19 34 91 3 21 688
2013 7242 31 36 197 16 36 800
2014 7130 24 68 182 7 48 712
2015 6296 20 48 165 7 40 1445
2016 2932 23 36 79 2 12 1952
2017 2316 12 24 94 7 12 2213
2018 1829 7 15 103 4 9 1794
2019 1246 45 16 41 8 10 1056
2020 738 7 10 25 2 2 423
(to
end
of
Aug)

 

Please note any statistical data supplied in relation to Freedom of
Information requests is a snapshot of data held at the time the request
was received by the Freedom of Information office and is subject to
constant change/updates.

 

The Cleveland Police response to your request is unique and it should be
noted that Police Forces do not use generic systems or identical
procedures to capture and record data therefore responses from Cleveland
Police should not be used as a comparison with any other force response
you receive.

 

If you are not satisfied with this response or any actions taken in
dealing with your request you have the right to request an independent
internal review of your case under our review procedure. The APP College
of Policing guidance states that a request for internal review should be
made within 20 working days of the date on this response or 40 working
days if extenuating circumstances to account for the delay can be
evidenced.

 

We have made every effort to ensure a response was provided within
statutory deadlines, however due to current circumstances delays have been
unavoidable.  If your response was late we apologise for any inconvenience
it may have caused.  If we can be of any further assistance please do not
hesitate to contact this office.

 

Yours sincerely,

 

 

Ms E McGuigan

Freedom of Information Decision Maker

Directorate of Standards and Ethics

Cleveland Community Safety Hub | 1 Cliffland Way | Hemlington | TS8 9GL
E-mail: [1][email address]

 

[2]Website | [3]Facebook | [4]Twitter | [5]Instagram | [6]LinkedIn

 

[7]cid:image003.png@01D4A2BA.16CFF050

       

Public Service | Transparency | Impartiality | Integrity

 

“Delivering outstanding policing for our communities”

 

 

Please do not use social media or email to report crime as we do not
monitor these accounts 24/7. Dial 999 in an emergency or visit the
[8]contact us section of our website for all reporting options.

 

[9]cid:image006.png@01D4B4CC.DF865D80

 

[10]cid:image007.jpg@01D4B4CC.DF865D80

 

dangos adrannau a ddyfynnir