EPRR Coordination of emergency and disaster management activities

The request was successful.

William Wetherell

Dear University Hospitals of Morecambe Bay NHS Foundation Trust,

I am conducting a study of the emergency preparedness of NHS Acute Trusts in England. I am using the emergency and disaster management module of the Hospital Safety Index checklist of the World Health Organisation. The study is part of an MSc in Crisis & Disaster Management at the University of Portsmouth.

Under the provisions of the Freedom of Information Act 2000, I am writing to request the following information. This information relates to the NHS England Emergency Preparedness, Resilience and Response (EPRR) Framework in general and section 10, “Cycle of preparedness”, section 13, “Concepts of command and control” and section 14, “NHS command and control”, in particular.

Please note that the much of the information requested is only the records of the existence of committee membership, a meeting, training and responsibilities, and activities, list(s), procedures, mechanisms, arrangements and exercises and not the contents of the membership, meeting, training, responsibilities, activities, list(s), procedures, mechanisms, arrangements and exercises themselves.

Given the potentially sensitive nature of this information, I ask you to redact any exempt information instead of refusing disclosure. This would be in accordance with guidance on best practice from the Information Commissioner’s Office.

If you do not hold some of this information then I ask you to confirm explicitly that you do not hold it.

Coordination of emergency and disaster management activities

Hospital Emergency / Disaster Committee

Any record of the current existence of a multidepartmental and multidisciplinary committee to coordinate EPRR measures. If such a committee exists then any record of which departments and disciplines are represented on it and the date the committee most recently met.

Committee member responsibilities and training

If such a committee above exists then any record that committee members have received training for their role on the committee and any record that committee members have been assigned specific responsibilities.

Designated emergency and disaster management coordinator

Any record of the current existence of a hospital emergency / disaster management coordinator. If such a co-ordinator exists then any record of what whole time equivalent of their time is devoted to emergency and disaster management.

Preparedness programme for strengthening emergency and disaster response and recovery

Any record that activities to strengthen EPRR have been implemented in the past 12 months.

Hospital incident management system

Any record of the current existence of list(s) of key personnel roles in a hospital incident management system for the command, control and coordination in an emergency or disaster response. If such list(s) exists then any record of the existence of corresponding key personnel role action procedure documents.

Emergency Operations Centre (EOC)

Any record of the current existence of a designated Incident Coordination Centre. If such an Incident Coordination Centre exists then any record of whether it has full immediate operational capacity in an emergency.

Coordination mechanisms and cooperative arrangements with local emergency / disaster management agencies

Any record of the existence of current formal co-ordination or co-operation mechanisms or arrangements between the Trust and emergency/disaster management agencies (e.g. local authorities, police services, fire and rescue services, civil society organisations) in order to support Trust functions in time of emergency or disaster.

If such mechanisms or arrangements above exist then any record of the most recent exercise(s) to test them, including date(s) of exercise(s).

Coordination mechanisms and cooperative arrangements with the healthcare network

Any record of the existence of current formal co-ordination or co-operation mechanisms or arrangements between the Trust and other healthcare providers in order to support Trust functions in time of emergency or disaster.

If such mechanisms or arrangements above exist then any record of the most recent exercise(s) to test them, including date(s) of exercise(s).

Thank you for your assistance with this study.

Yours faithfully

Dr William Wetherell

William Wetherell

Dear University Hospitals of Morecambe Bay NHS Foundation Trust

I am writing to ask when I am likely to receive a reply to my request please?

Yours faithfully

William Wetherell

Freedom of Information (UHMB), University Hospitals of Morecambe Bay NHS Foundation Trust

1 Attachment

Good morning Mr Wetherell

 

I apologise that we have been unable to provide the information within the
20 days, but hope to be in a position to send the data to you by the end
of this week.

 

Once again, please accept our apologies.

 

Kind regards

 

Freedom of Information Team University Hospitals of Morecambe Bay

 

 

 

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Freedom of Information (UHMB), University Hospitals of Morecambe Bay NHS Foundation Trust

1 Attachment

Dear Mr Wetherell

 

You submitted a Freedom of Information request on 26 May 2022 requesting
information regarding emergency preparedness of NHS Acute Trusts in
England.

 

As you will know the NHS has been extremely busy and unfortunately we have
not yet been able to get the information you requested. Given the length
of time that has passed, we wanted to check that you still require the
information.

 

If you do please respond to this email by 31 July 2022 and we will
continue our efforts to gather the information. If you no longer need the
information you don't need to do anything, we will close your request
after seven days (ie 3 August 2022).

 

We're really sorry as we always want to provide information to those
requesting it, but on this occasion it has proved difficult.

 

If you have any queries please do not hesitate to contact us.

 

Kind regards

 

Freedom of Information Team University Hospitals of Morecambe Bay

 

 

 

 

 

From: Freedom of Information (UHMB) <[email address]>
Sent: 11 July 2022 12:04
To: 'William Wetherell' <[FOI #864766 email]>
Cc: Freedom of Information (UHMB) <[email address]>
Subject: RE: Freedom of Information request - EPRR Coordination of
emergency and disaster management activities - FOI 17898

 

Good morning Mr Wetherell

 

I apologise that we have been unable to provide the information within the
20 days, but hope to be in a position to send the data to you by the end
of this week.

 

Once again, please accept our apologies.

 

Kind regards

 

Freedom of Information Team University Hospitals of Morecambe Bay

 

 

 

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William Wetherell

Dear University Hospitals of Morecambe Bay NHS Foundation Trust

Please pass this on to the person who conducts Freedom of Information reviews. I am writing to request an internal review of University Hospitals of Morecambe Bay NHS Foundation Trust's handling of my FOI request 'EPRR Coordination of emergency and disaster management activities'. The Trust has not provided the information I requested within 20 working days.

For clarity, to minimise the cost of my request and to prevent the disclosure of any sensitive information, I have enumerated the information I am requesting and specified how it could be provided.

Coordination of emergency and disaster management activities

Hospital Emergency / Disaster Committee

1. Any record of the current existence of a multidepartmental and multidisciplinary committee to coordinate EPRR measures. (Can be answered yes / no.)
2. If such a committee exists then any record of which departments and disciplines are represented on it. (Can be answered with the number of departments or disciplines on the committee.)
3. If such a committee exists then the date the committee most recently met. (Can be answered with a date.)

Committee member responsibilities and training

4. If such a committee above exists then any record that committee members have received training for their role on the committee. (Can be answered yes / no.)
5. If such a committee above exists then any record and any record that committee members have been assigned specific responsibilities. (Can be answered yes / no.)

Designated emergency and disaster management coordinator

6. Any record of the current existence of a hospital emergency / disaster management coordinator. (Can be answered yes / no.)
7. If such a co-ordinator exists then any record of what whole time equivalent of their time is devoted to emergency and disaster management. (Can be answered with a whole time equivalent.)

Preparedness programme for strengthening emergency and disaster response and recovery

8. Any record of a programme or plan to strengthen the preparedness of the Trust for response and recovery to emergencies and disasters. (Can be answered yes / no.)
9. If such a programme or plan exists then any record that activities from it have been implemented in the past 12 months. (Can be answered yes / no.)

Hospital incident management system

10. Any record of the current existence of list(s) of key personnel roles in any hospital incident management system for command, control and coordination in an emergency or disaster response. (Can be answered yes / no.)
11. If such list(s) of key personnel roles exists then any record of the existence of corresponding key personnel role action procedure documents. (Can be answered yes / no.)

Emergency Operations Centre / Incident Coordination Centre

12. Any record of the current existence of a designated Incident Coordination Centre. (Can be answered yes / no.)
13. If such an Incident Coordination Centre exists then any record of whether it has full immediate operational capacity in an emergency. (Can be answered yes / no.)

Coordination mechanisms and cooperative arrangements with local emergency / disaster management agencies

14. Any record of the existence of current formal co-ordination or co-operation mechanisms or arrangements between the Trust and emergency/disaster management agencies (e.g. local authorities, police services, fire and rescue services, civil society organisations) in order to support Trust functions in time of emergency or disaster. (Can be answered yes / no.)
15. If such mechanisms or arrangements above exist then any record of the most recent exercise(s) to test them. (Can be answered yes / no.)
16. If there is a record of the most recent exercise(s) to test them then the date(s) of the most recent exercise(s). (Can be answered with a date.)

Coordination mechanisms and cooperative arrangements with the healthcare network

17. Any record of the existence of current formal co-ordination or co-operation mechanisms or arrangements between the Trust and other healthcare providers in order to support Trust functions in time of emergency or disaster. (Can be answered yes / no.)
18. If such mechanisms or arrangements above exist then any record of the most recent exercise(s) to test them. (can be answered yes / no.)
19. If there is a record of the most recent exercise(s) to test them then the date(s) of the most recent exercise(s). (Can be answered with a date.)

Yours faithfully

William Wetherell

Freedom of Information (UHMB), University Hospitals of Morecambe Bay NHS Foundation Trust

1 Attachment

Dear Mr Wetherell

 

I refer to your email of 3 August 2022 in which you requested an Internal
Review.

 

An internal review is currently being undertaken and we will let you know
the outcome as soon as possible. Please do not hesitate to contact us if
you wish to discuss further, quoting FOI 17898

Kind regards

 

Freedom of Information Team University Hospitals of Morecambe Bay

 

 

 

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Freedom of Information (UHMB), University Hospitals of Morecambe Bay NHS Foundation Trust

1 Attachment

Dear Mr Wetherell

 

I apologise that we have been unable to provide the information you have
requested within the 20 day deadline.

 

The person tasked with supplying the information is currently on leave and
had not finished compiling it before they left, but this will be chased up
on their return and we will respond substantively as soon as possible.

Kind regards

 

Freedom of Information Team University Hospitals of Morecambe Bay

 

 

 

 

 

 

From: Freedom of Information (UHMB) <[email address]>
Sent: 03 August 2022 12:26
To: 'William Wetherell' <[FOI #864766 email]>
Cc: Freedom of Information (UHMB) <[email address]>
Subject: FOI 17897 - Internal Review

 

Dear Mr Wetherell

 

I refer to your email of 3 August 2022 in which you requested an Internal
Review.

 

An internal review is currently being undertaken and we will let you know
the outcome as soon as possible. Please do not hesitate to contact us if
you wish to discuss further, quoting FOI 17898

Kind regards

 

Freedom of Information Team University Hospitals of Morecambe Bay

 

 

 

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Freedom of Information (UHMB), University Hospitals of Morecambe Bay NHS Foundation Trust

5 Attachments

Dear Mr Wetherell

 

Please see attached response to your FOI Request.

 

We have also included a Feedback Form from the Trust. We strive to provide
an outstanding service as an FOI team - and therefore are always looking
to improve. Your feedback will help us to ensure we continue to provide
the best service possible.

 

We'd be grateful if you could fill it in and return it to us.

 

An electronic feedback form is also available via the link to the Trust
Website:  
[1]https://www.uhmb.nhs.uk/our-trust/freedo...

 

Kind regards

 

Freedom of Information Team

University Hospitals of Morecambe Bay NHS Foundation Trust

 

 

 

From: Freedom of Information (UHMB) <[email address]>
Sent: 03 August 2022 13:51
To: 'William Wetherell' <[FOI #864766 email]>
Cc: Freedom of Information (UHMB) <[email address]>
Subject: FOI 17897 - Internal Review

 

Dear Mr Wetherell

 

I apologise that we have been unable to provide the information you have
requested within the 20 day deadline.

 

The person tasked with supplying the information is currently on leave and
had not finished compiling it before they left, but this will be chased up
on their return and we will respond substantively as soon as possible.

Kind regards

 

Freedom of Information Team University Hospitals of Morecambe Bay

 

 

 

 

 

 

From: Freedom of Information (UHMB) <[2][email address]>
Sent: 03 August 2022 12:26
To: 'William Wetherell' <[3][FOI #864766 email]>
Cc: Freedom of Information (UHMB) <[4][email address]>
Subject: FOI 17897 - Internal Review

 

Dear Mr Wetherell

 

I refer to your email of 3 August 2022 in which you requested an Internal
Review.

 

An internal review is currently being undertaken and we will let you know
the outcome as soon as possible. Please do not hesitate to contact us if
you wish to discuss further, quoting FOI 17898

Kind regards

 

Freedom of Information Team University Hospitals of Morecambe Bay

 

 

 

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William Wetherell

Dear Freedom of Information Team

Thank you for this.

Yours faithfully

William Wetherell