Emergency Planning processes used at Staffordshire Council

The request was successful.

Dear Staffordshire County Council,

I am writing to make an open government request for all the information to which I am entitled under the Freedom of Information Act 2000.

Please send me information on:

Within the council, who is the person that is responsible for emergency planning?

What systems does the council use when an emergency occurs? E.g. pen and paper, Excel, a system or another method?

If the council uses a software system, which vendor do you use for your emergency planning solution?

What is the current contract term (how long is it and when does it expire)?

What is the value of said contract?

If the council does not have a software system, will the council be researching the market (with the intention to buy) over the next 12 – 18 months?

If yes, when will be the council be aiming to purchase the system by?

I would like the above information to be provided to me via email.

If this request is too wide or unclear, I would be grateful if you could contact me. If any of this information is already in the public domain, please can you direct me to it, with page references and URLs if necessary.

If the release of any of this information is prohibited on the grounds of breach of confidence, I ask that you supply me with copies of the confidentiality agreement and remind you that information should not be treated as confidential if such an agreement has not been signed.

I understand that you are required to respond to my request within 20 working days after you receive this letter.

I would be grateful if you could confirm that you have received this request, preferably via email.

I look forward to hearing from you.

Yours faithfully,
Lucy Allen

Access Information, Staffordshire County Council

Dear Lucy,

Thank you for your request for information.

Your request is being dealt with under the terms of the Freedom of Information Act 2000 and will be answered within twenty working days.

If you have any queries about this request please do not hesitate to contact me. Please remember to quote the reference number above in any future communications.

Kind regards
  
Sophie Wainwright

Access to Information Requests

Access Team
Information Governance Unit
Staffordshire County Council
2 Staffordshire Place
Stafford
ST16 2DH

Email: [email address]

Telephone:  01785 278178

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Allen, Gemma (S,G&C), Staffordshire County Council

Dear Lucy,

Thank you for your request for information.

We have completed a search of our records and can confirm the following:

Within the council, who is the person that is responsible for emergency planning?
* Director of Strategy, Governance and Change

What systems does the council use when an emergency occurs? E.g. pen and paper, Excel, a system or another method?
* County Council use a multitude of systems and methods during an emergency, comprising of Microsoft Office programmes, hand-written log books, Resilience Direct, and Sharepoint. A number of internal databases may also be utilised for the identification of vulnerable persons data in line with the Data Protection Act (1998) and General Data Protection Regulation (GDPR 2018), where Social Care Users are deemed at risk.

If the council uses a software system, which vendor do you use for your emergency planning solution?
* Resilience Direct- Cabinet Office hosted

What is the current contract term (how long is it and when does it expire)?
* Unlimited

What is the value of said contract?
* Free-to-use portal

If the council does not have a software system, will the council be researching the market (with the intention to buy) over the next 12 - 18 months?
* No

If yes, when will be the council be aiming to purchase the system by?
* N/A

If you have any queries or require any further information please do not hesitate to contact me.

In the first instance if you have any comments relating to how your request has been handled by our authority, please write to Lian Stibbs, Access Manager, Information Governance, Information Governance Unit, Staffordshire County Council, 3rd Floor, Staffordshire Place 2, Stafford, ST16 2LP.

If you have any further comments relating to how your request has been handled by our authority, please contact the Information Commissioner, Wycliffe House, Water Lane, Wilmslow, Cheshire, SK9 5AF.

Many Thanks
Gemma

Gemma Allen | Access to Information Officer
Information Governance Unit
Strategy, Governance & Change
Third Floor, Staffordshire Place 2
Tipping Street, Stafford, ST16 2DH
T: [email address]
: www.staffordshire.gov.uk

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Disclaimer

This e-mail (including any attachments) is only for the person or organisation it is addressed to. If you are not the intended recipient you must let me know immediately and then delete this e-mail. If you use this e-mail without permission, or if you allow anyone else to see, copy or distribute the e-mail, or if you do, or don't do something because you have read this e-mail, you may be breaking the law.

Liability cannot be accepted for any loss or damage arising from this e-mail (or any attachments) or from incompatible scripts or any virus transmitted.

E-mails and attachments sent to or received from staff and elected Members may be monitored and read and the right is reserved to reject or return or delete any which are considered to be inappropriate or unsuitable.

Do you really need to print this email? It will use paper, add to your waste disposal costs and harm the environment.