Emergency Planning processes used at Gateshead Council

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Dear Gateshead Metropolitan Borough Council,

I am writing to make an open government request for all the information to which I am entitled under the Freedom of Information Act 2000.

Please send me information on:

Within the council, who is the person that is responsible for emergency planning?

What systems does the council use when an emergency occurs? E.g. pen and paper, Excel, a system or another method?

If the council uses a software system, which vendor do you use for your emergency planning solution?

What is the current contract term (how long is it and when does it expire)?

What is the value of said contract?

If the council does not have a software system, will the council be researching the market (with the intention to buy) over the next 12 – 18 months?

If yes, when will be the council be aiming to purchase the system by?

I would like the above information to be provided to me via email.

If this request is too wide or unclear, I would be grateful if you could contact me. If any of this information is already in the public domain, please can you direct me to it, with page references and URLs if necessary.

If the release of any of this information is prohibited on the grounds of breach of confidence, I ask that you supply me with copies of the confidentiality agreement and remind you that information should not be treated as confidential if such an agreement has not been signed.

I understand that you are required to respond to my request within 20 working days after you receive this letter.

I would be grateful if you could confirm that you have received this request, preferably via email.

I look forward to hearing from you.

Yours faithfully,
Lucy Allen

CSG InformationRights^, Gateshead Metropolitan Borough Council

Dear Ms Allen

I refer to the request, which you have made under the Freedom of Information Act 2000 for records held by this service.

Acknowledgement

Your request was received by this department on 21 December 2017.

A final decision on your request would normally be sent to you within 20 working days of receipt of your request. This means that you can expect to receive your decision by 23 January 2018.

There are some limited situations under the Freedom of Information Act, which could mean that the period for a final decision may be longer than the normal 20 working days. If this occurs in your request, we will promptly advise you in writing.

Should our final decision not reach you on time, please feel free to call the contact officer named above to discuss any problems that may have arisen.

Yours sincerely
Information Rights Officer

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CSG InformationRights^, Gateshead Metropolitan Borough Council

Dear Ms Allen

I refer to the Freedom of Information Act 2000 and to your email to this service dated 20 December 2017.

In accordance with the Freedom of Information Act, we are able to grant access to the records requested and accordingly they are as follows:

Within the council, who is the person that is responsible for emergency planning?

Service Director, Commissioning and Neighbourhoods

What systems does the council use when an emergency occurs? E.g. pen and paper, Excel, a system or another method?

Pen and paper
Microsoft Office
Resilience Direct (for sharing information and mapping) - https://www.gov.uk/guidance/resilient-co...
OCTO Incident Management System

If the council uses a software system, which vendor do you use for your emergency planning solution?

Operational Command Training Organisation Ltd

What is the current contract term (how long is it and when does it expire)?

The contract was let as a perpetual license with a minimum period of 3 years. The minimum period ends February 2021

What is the value of said contract?

The value of the minimum period is £11, 400

If the council does not have a software system, will the council be researching the market (with the intention to buy) over the next 12 – 18 months?

Not applicable

If yes, when will be the council be aiming to purchase the system by?

Not applicable

Please note:
The information provided in response to your request is copyright Gateshead Council unless otherwise endorsed. Granting access to this information under the Freedom of Information Act does not permit you to re-use the information provided for commercial purposes, for photocopying or reproduction in any form. If you wish to re-use the information you need to apply for a Licence. You can do this by writing to Tanya Rossington, Information Rights Officer, Corporate Services and Governance, 1st Floor, Civic Centre, Regent Street, Gateshead, NE8 1HH. You may be required to pay a fee or comply with conditions for permitted re-use.

Yours faithfully
Information Rights Officer

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