Electronic Document Management and EPR Solutions

The request was successful.

Dear Sandwell and West Birmingham Hospitals NHS Trust,

1. Does the trust currently have an Electronic Document Management System (EDMS) in place?
2. If so, what EDMS is deployed?
3. When was the system deployed?
4. When does the contract with the EDMS supplier end or when is the review date?
5. What is the rough spend on the EDMS either annually or total contract value (TCV)?
6. How was the EDMS procured, i.e. via framework and if so, which one?
7. .Does the trust have an Electronic Patient Record (EPR) system in place?
8. If so, what EPR is deployed?
9. When was the EPR deployed?
10. What is the value of the EPR contract, either annually or total contract value (TCV)?
11. When is the current EPR contract due for renewal?
12. Does the trust store active physical patient files in-house or off-site
13. If off-site, who is the current storage provider?
13 a - When is the contract due for renewal?
14. How many files/boxes are stored off-site
15. If physical files are stored on-site, roughly how many files/boxes are in the trusts library?
16. How many WTE/FTE work within the library
17. How many clinical appointments does the trust average each day/week/month?

Yours faithfully,

Daniel Stonard

SWBH-GM-FOIREQUESTS (SANDWELL AND WEST BIRMINGHAM HOSPITALS NHS TRUST), Sandwell and West Birmingham Hospitals NHS Trust

Dear Daniel,

Freedom of Information request ref: F19/0552

Thank you for your freedom of information request received on 02.02.2020

Your request will now be considered in accordance with the Freedom of Information Act 2000. You will receive a response within the statutory timescale of 20 working days after the date of receipt as defined by the Act, subject to the information not being exempt or containing a reference to a third party. In some circumstances we may be unable to achieve this deadline. If this is likely you will be informed and given a revised timescale at the earliest opportunity.

In some cases there may be a fee payable for the retrieval, collation and provision of the information you request. If this is the case you will be informed and the 20 working day timescale will be suspended until we receive payment from you. If you choose not to make payment then your request will remain unanswered.

Some requests may also require either full or partial transference to another public authority in order to answer your query in the fullest possible way. Again, you will be informed if this is the case.

Mo Islam
Freedom of Information

: [Sandwell and West Birmingham Hospitals NHS Trust request email]
+ Trust Headquarters, Health and Wellbeing Centre, Sandwell General
+ Hospital, Lyndon, West Bromwich B71 4HJ

show quoted sections

Dear SWBH-GM-FOIREQUESTS (SANDWELL AND WEST BIRMINGHAM HOSPITALS NHS TRUST),

I look forward to receiving a response to this FOI request.

Yours sincerely,

Daniel Stonard

SWBH-GM-FOIREQUESTS (SANDWELL AND WEST BIRMINGHAM HOSPITALS NHS TRUST), Sandwell and West Birmingham Hospitals NHS Trust

3 Attachments

Dear Daniel,

 

Freedom of Information request ref: F19/0552

 

Thank you for your freedom of information request received on 02 February
2020 by the Trust.

 

Following receipt of your request,

 

1.       Does the trust currently have an Electronic Document Management
System (EDMS) in place?

Yes

2.       If so, what EDMS is deployed?

Alfresco One

3.       When was the system deployed?

June 2017

4.       When does the contract with the EDMS supplier end or when is the
review date?

Alfresco One is open source.

5.       What is the rough spend on the EDMS either annually or total
contract value (TCV)?

Not Available

6.       How was the EDMS procured, i.e. via framework and if so, which
one?

Not Available

7.       Does the trust have an Electronic Patient Record (EPR) system in
place?

Yes

8.       If so, what EPR is deployed?

Cerner Millennium

9.       When was the EPR deployed?

September 2019

10.   What is the value of the EPR contract, either annually or total
contract value (TCV)?

Not Available

11.   When is the current EPR contract due for renewal?

Not Available

12.   Does the trust store active physical patient files in-house or
off-site 13. If off-site, who is the current storage provider?

Iron Mountain

13 a - When is the contract due for renewal?

Yearly

13.   How many files/boxes are stored off-site

1351982 files

44319 Boxes

14.   If physical files are stored on-site, roughly how many files/boxes
are in the trusts library?

Not on site

15.   How many WTE/FTE work within the library 17. How many clinical
appointments does the trust average each day/week/month?

C 3200 per month.

 

I hope that the information provided in this email answers your query.
However, if you are dissatisfied with the response please contact the
Trust in the first instance with the details of your complaint so the
Trust can conduct an internal review. Please address such requests to
[1][Sandwell and West Birmingham Hospitals NHS Trust request email] or in writing to Kam Dhami, Director
of Governance, Trust Headquarters, Sandwell Hospital, Lyndon, West
Bromwich, B71 4HJ. Alternatively, if you remain unhappy with the outcome
you can appeal directly to the Information  Commissioner at the following
address: [2]www.ico.gov.uk

 

Kind regards

 

Mo Islam

Freedom of Information

 

: [Sandwell and West Birmingham Hospitals NHS Trust request email]

+    Trust Headquarters, Health and Wellbeing Centre, Sandwell General
Hospital, Lyndon, West Bromwich B71 4HJ

[3]cid:image001.png@01D5792F.B5A04120    
[4]cid:image002.jpg@01D5792F.B5A04120

[5]cid:image003.png@01D5792F.B5A04120

In the interests of the environment please think carefully before printing
this email

Dear Sandwell and West Birmingham Hospitals NHS Trust,

 

1. Does the trust currently have an Electronic Document Management System
(EDMS) in place?

2. If so, what EDMS is deployed?

3. When was the system deployed?

4. When does the contract with the EDMS supplier end or when is the review
date?

5. What is the rough spend on the EDMS either annually or total contract
value (TCV)?

6. How was the EDMS procured, i.e. via framework and if so, which one?

7. .Does the trust have an Electronic Patient Record (EPR) system in
place?

8. If so, what EPR is deployed?

9. When was the EPR deployed?

10. What is the value of the EPR contract, either annually or total
contract value (TCV)?

11. When is the current EPR contract due for renewal?

12. Does the trust store active physical patient files in-house or
off-site 13. If off-site, who is the current storage provider?

13 a - When is the contract due for renewal?

14. How many files/boxes are stored off-site 15. If physical files are
stored on-site, roughly how many files/boxes are in the trusts library?

16. How many WTE/FTE work within the library 17. How many clinical
appointments does the trust average each day/week/month?

 

Yours faithfully,

 

Daniel Stonard

 

-------------------------------------------------------------------

 

Please use this email address for all replies to this request:

[6][FOI #640828 email]

 

Is [7][Sandwell and West Birmingham Hospitals NHS Trust request email] the wrong address for Freedom of
Information requests to Sandwell and West Birmingham Hospitals NHS Trust?
If so, please contact us using this form:

[8]https://www.whatdotheyknow.com/change_re...

 

Disclaimer: This message and any reply that you make will be published on
the internet. Our privacy and copyright policies:

[9]https://www.whatdotheyknow.com/help/offi...

 

For more detailed guidance on safely disclosing information, read the
latest advice from the ICO:

[10]https://www.whatdotheyknow.com/help/ico-...

 

Please note that in some cases publication of requests and responses will
be delayed.

 

If you find this service useful as an FOI officer, please ask your web
manager to link to us from your organisation's FOI page.

 

 

show quoted sections