Electronic Document Management and EPR Solutions

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Dear Dumfries and Galloway NHS Board,

1. Does the trust currently have an Electronic Document Management System (EDMS) in place?
2. If so, what EDMS is deployed?
3. When was the system deployed?
4. When does the contract with the EDMS supplier end or when is the review date?
5. What is the rough spend on the EDMS either annually or total contract value (TCV)?
6. How was the EDMS procured, i.e. via framework and if so, which one?
7. .Does the trust have an Electronic Patient Record (EPR) system in place?
8. If so, what EPR is deployed?
9. When was the EPR deployed?
10. What is the value of the EPR contract, either annually or total contract value (TCV)?
11. When is the current EPR contract due for renewal?
12. Does the trust store active physical patient files in-house or off-site
13. If off-site, who is the current storage provider?
13 a - When is the contract due for renewal?
14. How many files/boxes are stored off-site
15. If physical files are stored on-site, roughly how many files/boxes are in the trusts library?
16. How many WTE/FTE work within the library
17. How many clinical appointments does the trust average each day/week/month?

Yours faithfully,

Daniel Stonard

FEEDBACK, Dg (NHS DUMFRIES AND GALLOWAY),

Thank you for your request received 27 January 2020. I shall endeavour to respond to your request within 20 working days from 27 January 2020.

Regards,

Freedom of Information Officer
NHS Dumfries and Galloway

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FEEDBACK, Dg (NHS DUMFRIES AND GALLOWAY),

Can you clarify what you are referring to as a "Library" - would this be a medical file store facility?

Kind regards

Freedom of Information Officer
NHS Dumfries and Galloway

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Dear FEEDBACK, Dg (NHS DUMFRIES AND GALLOWAY),

The library is the storage area of physical patient files, i.e. record store.

Yours sincerely,

Daniel Stonard

Dear FEEDBACK, Dg (NHS DUMFRIES AND GALLOWAY),

The library is the storage room for patient files.

Yours sincerely,

Daniel Stonard

FEEDBACK, Dg (NHS DUMFRIES AND GALLOWAY),

1 Attachment

Thank you for your request received 25 January.

Please find attached NHS Dumfries and Galloway's response to your Freedom of Information request.

Kind regards
Freedom of Information Officer
NHS Dumfries and Galloway

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