Electronic Document Management and EPR Solutions

Response to this request is long overdue. By law, under all circumstances, Berkshire Healthcare NHS Foundation Trust should have responded by now (details). You can complain by requesting an internal review.

Dear Berkshire Healthcare NHS Foundation Trust,

1. Does the trust currently have an Electronic Document Management System (EDMS) in place?
2. If so, what EDMS is deployed?
3. When was the system deployed?
4. When does the contract with the EDMS supplier end or when is the review date?
5. What is the rough spend on the EDMS either annually or total contract value (TCV)?
6. How was the EDMS procured, i.e. via framework and if so, which one?
7. .Does the trust have an Electronic Patient Record (EPR) system in place?
8. If so, what EPR is deployed?
9. When was the EPR deployed?
10. What is the value of the EPR contract, either annually or total contract value (TCV)?
11. When is the current EPR contract due for renewal?
12. Does the trust store active physical patient files in-house or off-site
13. If off-site, who is the current storage provider?
14. How many files/boxes are stored off-site
15. If physical files are stored on-site, roughly how many files/boxes are in the trusts library?
16. How many WTE/FTE work within the library
17. How many clinical appointments does the trust average each day/week/month?

Yours faithfully,

Daniel Stonard

FOI BHT - Berkshire Healthcare NHS Trust, Berkshire Healthcare NHS Foundation Trust

Thank you for your request for information. We will respond as soon as possible.

Kind regards

Tina Kellow
Freedom of Information Officer/Executive Assistant
Berkshire Healthcare NHS Foundation Trust

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FOI BHT - Berkshire Healthcare NHS Trust, Berkshire Healthcare NHS Foundation Trust

Good morning

Can I please clarify two of your questions as below:

15.If physical files are stored on-site, roughly how many files/boxes are in the trusts library?
16.How many WTE/FTE work within the library?

When you say "library" are you referring to a library with books in it, or is there a special sort of medical records storage library you are referring to?

Please advise so I can forward this FOI to the appropriate service/s.

Thanks

Tina Kellow (BA)
Freedom of Information Officer/Executive Assistant
Berkshire Healthcare NHS Foundation Trust

Please note I do not work on Wednesday

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Dear FOI BHT - Berkshire Healthcare NHS Trust,

Hi, the medical records library, i.e. where the physical records are stored on-site.

Yours sincerely,

Daniel Stonard

FOI BHT - Berkshire Healthcare NHS Trust, Berkshire Healthcare NHS Foundation Trust

Dear Sir,

Thank you for your clarification - your request has been forwarded to the relevant service.

Kind regards

Sandra Henderson
Executive Administrator

Berkshire Healthcare NHS Foundation Trust

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FOI BHT - Berkshire Healthcare NHS Trust, Berkshire Healthcare NHS Foundation Trust

1 Attachment

Dear Daniel

Thank you for your FOI request. Our response is now attached.

Regards

Jennifer Knowles
Office Manager & Assistant Company Secretary
Berkshire Healthcare NHS Foundation Trust
Fitzwilliam House, Skimped Hill Lane, Bracknell,
Berkshire, RG12 1BQ.

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