Electronic Document Management and EPR Solutions

Daniel Stonard made this Rhyddid Gwybodaeth request to Basildon and Thurrock University Hospitals NHS Foundation Trust

This request has been closed to new correspondence. Contact us if you think it should be reopened.

Mae'r ymateb i'r cais hwn yn hwyr iawn. Yn ôl y gyfraith, ym mhob amgylchiad, dylai Basildon and Thurrock University Hospitals NHS Foundation Trust fod wedi ymateb erbyn hyn. (manylion). Gallwch gwyno drwy yn gofyn am adolygiad mewnol.

Dear Basildon and Thurrock University Hospitals NHS Foundation Trust,

1. Does the trust currently have an Electronic Document Management System (EDMS) in place?
2. If so, what EDMS is deployed?
3. When was the system deployed?
4. When does the contract with the EDMS supplier end or when is the review date?
5. What is the rough spend on the EDMS either annually or total contract value (TCV)?
6. How was the EDMS procured, i.e. via framework and if so, which one?
7. .Does the trust have an Electronic Patient Record (EPR) system in place?
8. If so, what EPR is deployed?
9. When was the EPR deployed?
10. What is the value of the EPR contract, either annually or total contract value (TCV)?
11. When is the current EPR contract due for renewal?
12. Does the trust store active physical patient files in-house or off-site
13. If off-site, who is the current storage provider?
13 a - When is the contract due for renewal?
14. How many files/boxes are stored off-site
15. If physical files are stored on-site, roughly how many files/boxes are in the trusts library?
16. How many WTE/FTE work within the library
17. How many clinical appointments does the trust average each day/week/month?

Yours faithfully,

Daniel Stonard

FOI, Basildon and Thurrock University Hospitals NHS Foundation Trust

Dear Mr Stonard,

Freedom of Information Act Request Acknowledgment

Thank you for contacting the Freedom of Information Office at Basildon and Thurrock University Hospitals NHS Foundation Trust. We confirm that we have received your correspondence.

Your request below is being considered and you will receive a response within the statutory timescale of 20 working days following the date on which the request was received, as defined by the Act, subject to the information not being covered by an exemption or containing reference to a third party.

For your information, the Act defines a number of exemptions which may prevent release of some or all of the information you have requested. There will be an assessment and if any of the exemption categories apply then the information will not be released. You will be informed if this is the case, including your rights of appeal.

If the information you request contains reference to a third party then they may be consulted prior to a decision being taken on whether or not to release some or all of the information to you. You will be informed if this is the case.

There may be a fee payable for this information. This will be considered and you will be informed if as fee is payable. In this event the fee must be paid before the information is processed and released. The 20 working day time limit for responses is suspended until receipt of payment. You will be informed if this is the case.
If you have made a request for information held by the Trust - we will contact you as soon as possible if we need any further information to enable us to answer your request. If we don't need any further information we will respond to you within the statutory timescale of 20 working days following the date on which the request was received.

If you have any further queries or concerns then please do not hesitate to contact us.

With best regards,

Alan Larn.

Alan Larn | Freedom of Information Officer | Corporate Secretariat |
Mid and South Essex University Hospitals Group
Basildon University Hospital, Nethermayne, Basildon, SS16 5NL
Tel: 01268 524900 ext 2992

dangos adrannau a ddyfynnir

Dear FOI,

I look forward to receiving a response to this enquiry, which is now long overdue.

Yours sincerely,

Daniel Stonard

FOI, Basildon and Thurrock University Hospitals NHS Foundation Trust

Dear Mr Stonard,

I now have answers to all questions except question 17. My colleague has asked me to seek clarification of what you mean by clinical appointments. Do you mean outpatient appointments?

If not, can you identify exactly what type of clinical appointments you are asking about?

With thanks and best regards,

Alan Larn.

Corporate Governance Administrator
Freedom of Information
Corporate Governance & Membership Services
Mid and South Essex NHS Foundation Trust
Basildon University Hospital, Nethermayne, Basildon, SS16 5NL

dangos adrannau a ddyfynnir

Dear FOI,

That is correct, outpatient appointments.

Yours sincerely,

Daniel Stonard

FOI, Basildon and Thurrock University Hospitals NHS Foundation Trust

Thank you for clarifying - I have forwarded your reply to my colleague.

dangos adrannau a ddyfynnir